Scouts lrt CopthorTro Annual Report 2022123 Do more. Share more. Be more. Istc0pthorr￿scèutsitÈ5.org.uk ISla)IIFort*f* ## **Message from our** ## **Group Scout Leader** This year has been another fun packed year of scouting and we have managed to do several things we have not done since Covid; we entered a float in Copthorne Carnival, in February we held our senior citizen party and preparations for the Copthorne Scouts and Gang show have begun. All the sections have provided nights away opportunities for the young people and many of the young people have achieved their chief scout awards. Thank you to all the leaders for their hard work and commitment in providing the young people of Copthorne with a varied and interesting programme of activities. We have invested in the group with new tents for the scouts and a trailer so it will make it easier and cheaper to transport equipment and kit to camp. We were lucky to get a grant which we used to improve the back of the scout centre. Thank you to the Group Executive for their behind-the-scene work in maintaining the scout centre and for all their fundraising events without these the subs would be much higher. Thank you also to the SASU for supporting the sections and Group Executive, this is a valuable team of people who help out where they can. Thank you to the parents and young people for their continuing support. If you ever find yourself with time or would just like to join the fun, no matter how much or little time you have to spare we would be grateful for any extra help. Owen Cheesmur Group Scout Leader Contact: owen.cheesmur@egscouts.org.uk ## **A very busy year for all the Beavers, Cubs, Scouts and Explorers** **----- Start of picture text -----**
We have camped and slept
over at -
Thriftwood
Kent International Jamboree
Bushy Wood We visited -
Stanfords Hollywood Bowl
Science Museum Bluebell Railway
Laser World
Dover Castle
Crawley Fire
And were visited
Station
by - Let's Explore
Birds of Prey Copthorne
Reptiles Church
We Enjoyed – Gables
Puppet making
Camp fire cooking
Fun Sports day
Space evening We Tried –
Quiz night Science
ice skating Experiments
Trampoline park Abseiling
Easter egg hunt Climbing
Sailing Foot golf
We Organised –
Jumble Sales
We Took Part In –
Carnival floats and
St. Georges Day Camp Fire Stalls
Remembrance day Family Bonfire and
commemorations
Fireworks
Queen’s Platinum Jubilee
Santa Christmas Float
Autumn Fayre We Achieved –
Medal of Merit
25-year Service
Award
**----- End of picture text -----**
## **Copthorne Scout Active Support Unit** Our Scout Active Support members have been busy throughout the year giving much needed support to the Scout Leaders and Scout Group Executive and most of you will have seen the Black shirts with gold logos at Copthorne’s Scouting Events. You have a tremendous team of volunteer leaders, in all the sections, of the Copthorne Group who give much more than anyone should expect to make your young people have the best Scouting experience. What they achieve can only be measured by the smiling faces of the children today and the memories and experiences your children will take with them into the future. By giving support at activities and events during the year we enable the leaders to spend more time concentrating on the vital role for which they are trained which is, to encourage the physical, intellectual, social, emotional and spiritual development of young people so that they take a constructive place in society. What a mammoth challenge this is for our leaders and one which requires them to give individual attention to each child. The Copthorne Scout Active Support have this year supported the Group’s fund raising that makes this possible at Jumble Sales, Bonfire Night, The Carnival and the Jubilee. We have given direct help to the section’s activities in the Sports Day, The Pantomime trip, and assistance at Cub Camp. Members have also given back up to section meetings and the provision of second-hand uniforms to those that need them. We are, however, a small team limited by time and skills so we cannot achieve all we would like. No member of the Scout Active Support is expected to do everything. They help when they can and when they want to, but through the team communication they are able to know what help is required and when it is needed. We need to increase our pool of members so that we can be more effective, for the benefit of your children, but unfortunately no one has come forward to join us in the last twelve months despite our efforts to advertise the important background role we can play. As parents we must remember that all leaders are unpaid volunteers who give untiringly of their time to be trained so that they can provide the best Scouting experience. By registering with the Copthorne Scout Active Support you can, within your own limitations, support their tasks and show your appreciation of all that they achieve. To register with Copthorne Active Support please contact either: Gwyn Cheesmur - Active Support Manager gwyn.cheesmur@egscouts.org.uk Stephen Hammond - Active Support Co-ordinator Stephen.hammond@egscouts.org.uk ## **Group Executive - Chairman’s Report** The executive committee’s role is to ensure that scouting is carried out in a safe environment and with suitable equipment, to be able to offer the children a balanced and varied programme. Annually I report back to the group scout council what we have achieved. The group scout council consist of the parents of youth members, adult leaders and supporters. The Executive committee has taken the lead in the fundraising events and other activities throughout the year. The last 12 months have been a productive and busy period. We have organised the usual fundraising events and with the help of the leaders, the Scout Active Support Unit, parents, other supporters and youth members, these events have provided the funds to be able to maintain the scout centre, and purchase equipment. Again last year we supported the sections going to camp by providing transport and camp fees for the leaders. We have started to replace some of the older tents and camping equipment and plan to fund the replacement of further items as and when required. We have purchased a larger trailer that has already been used at jumble sales and used to transport props for the gang show. The cost will be recovered over the coming years as we will not need to hire vans for camps. We were lucky to receive a section 106 grant from Mid Sussex district council, this has been used to Landscape and develop the area behind the garage and stores. This area can now be used for activities and storage and gives better access to the caving shed. Hall hire is starting to pick up and we now have a few regular hirers. we are hosting some of the groups from Acorn gym that was sadly destroyed by fire last year. I would like to thank the all the executive members for all their support and hard work over the last year. Without their support and governance, the subscriptions for the youth members would have to increase significantly. In the last few years I have asked parents and guardians of our youth members if they would consider volunteering to help run the group. Next year we will be changing how the group is managed with the exec becoming a board of trustees and a support group created to organise and run the fundraising activities and to help the volunteer leader team with support at section events. We need your help, Volunteer for as much as you can do Once a month, once a week, a few hours at the jumble collection or the jumble sale, join the leader team or the management team. Mark Hammond Group Chair **Group Executive - Treasurer’s Report** ## **1st Copthorne Scouts Group Accounts to year ending 31st March 2023** |**Income to 31st March 2023**|||**Expenditure to 31st March 2023**|| |---|---|---|---|---| |Subscriptions *|£9,511||Youth Programme and Activities(inc Camps)|£31,408| |Camps and Activities|£20,394||Materials and Equipment Purchases|£20,037| |Fundraising|£18,023||Fund RaisingExpenses|£8,640| |Grants and Donations|£12,664||Repairs and Renewals|£8,631| |Gift Aid|£2,238||HQRunningCosts|£5,169| |Hall Hire|£4,818||Trainingand Uniforms|£1,243| |Investments|£859||AGM and Trustee Expenses|£611| |||||| |**TOTAL**|**£68,505**|||**£75,740**| |* Subscriptions less Capitation@£4,914||||| |||||| |**Expenditure exceeds Income**|**£7,235**|||| **----- Start of picture text -----**
Income 2022/2023 Expenditure 2022/2023
Training and Uniforms
Investments
2% AGM and Trustee
1%
Gift Aid HQ Running Costs Expenses
1%
3% 7%
Hall Hire
7%
Subscriptions
*
14% Repairs and Youth
Renewals
Programme
Grants and 11% and Activities
Donations
(inc Camps)
19% Fund Raising 42%
Expenses
Camps and 11%
Activities
30%
Materials and
Equipment
Fundraising
Purchases
26%
26%
**----- End of picture text -----**
## **Significant Expenditure/Purchases in 2022/2023** - Landscaping and fencing behind garage - £11,605 - Of which £10,791 paid via a Section 106 Grant - Tents - £3,364 - Trailer - £3,340 - Roof Repairs - £2,052 - Electrical Improvements - £1,392 - Hot Water Heater with Solar Panel - £665 - Feather Flags - £412 - **Total - £22,830** **1[st] Copthorne Scout Group** Our Group Scout Leader, Owen Cheesmur would like to say ## **THANK YOU** **to everyone who made this year so amazing So Thanks go to Our Beaver Leaders Our Cub Leaders Our Scout Leaders Our Explorer Leaders** **Our Cub Leaders Our Explorer** **Our Young Leaders Our Active Support Members Our Group Executive members Who give so freely of their time, enthusiasm and skills to provide so many different experiences for our young members.** And to all the other volunteers and parents who helped at Section meetings, on activities and events and fundraising. And to all our parents/carers for your support. **And finally to our wonderful** **who make it all worthwhile!** Young people are the future. They’re the doers, the dreamers and give-it-a-goers. As a volunteer you can put your skills to use and learn new ones, while giving something back to your local community. And with full support and training, you can volunteer in way that suits you. If you would like to find out more please contact: **Owen Cheesmur, Group Scout Leader Owen.Cheesmur@egscouts.org.uk Gwyn Cheesmur, Active Support Manager Gwyn.Cheesmur@egscouts.org.uk Mark Hammond, Group Executive Chair Mark.Hammond@egscouts.org.uk** Independent Examiner's Report to the Trustees of 1st Copthorne Scout Group I reFx)rt on the acc(xJnts of the 1 st CoptFK)me Sc(xrt Gr(xJp (Chanty number 291680 - Ihe Gr(xJp") f( the year ended 31 March 2023 which are set out on the attached sh￿ts and which compnse the Receipts and Payments Account for the year from 1 April 2022 to 31 March 2023 and the Statement of assets and liabilities at the end of the year. This report is made solety to the trustees in accordance with section 145 of the Charities Act 2011 (Ihe Charrtes Act.). My w(xk has been undertaken so that I rn￿ht stste to the Group's trustees those matters l am required to state to them in an Independent Examinerfs report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Group and the Group's trustees for my examination work. Respective responsibilities of trustees and examiner The Group's trustees are responsible for the preparats.on of the accounts. They consider that an audit is not required for this year under section 144 of the Charities Act and that an independent examination is needed. It is my restx)nsibility to: examine the accounts under section 145 of the Charities Act- to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charibes Act); and to state whether particular matters have (x)me to my attention. Basis of independent examinerfs report My examination was carried out in accordan￿ with the General Directions given by the Charity Commissioners. An examination indudes a review of the accounting records kept by the Group arKI a (x)mparison of the ac(x)unts presented wrth those rec(￿ds. ft also indudes (x)nsideration of any unusual items (x disclosures in the accounts, and seekn"rKJ explanations from you as trustees cl)n￿MIrKj any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a Irue and fair view, and the repcwt is lirnrted to those matters set (xrt in the ststerTEnt bek)w. Independent examinerfs statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requiretrEnts: to keep ac(x)unb"ry records in aC{x)rdan￿ wrth sectK)n 130 of the Charities Act; and to prepare accounts which accord with the accounting records and (x)mply with the accounting requirements of the Charities Act have not been met: or (2) to which. in my opinion. attention should be drawn in cth to enable a urKJerstsnding of the acc(xJnts to be reached. Douglas R Logan Bsc, FCA 1 Hillside Crawley Down West Sussex RH10 4XD 3 July 2023 1st Copthorne Scout Group Receipts and Payments Account Forthe year from 0110412022 3110312023 Receipts and payments 2022r2023 Unrestricted funds 2021r2022 Unrnstricted funds Receipts Donations, legacies and similar income Membership subscriptions 14,425 13,204 Less:Membership subscriptions paid on (NationaVCountylArealElstrict) 9,511 1,165 7,578 2.019 Donations Legacies Gift Aid Other similar income 2.238 4.757 20,394 20,543 Sub total Grants maintenan￿ grant Other grants 11,499 13,334 Sub total Fundraising (gross) Jumble Sales Bonfire Carnival 7.581 9,745 697 2,418 8,711 684 Sub total Investment income Bank interest Building Society interest The Scout Association Short Term Property Rent income Other investment income Sub total 859 28 55 1,973 4,817 Total Gmss Incoff Asset and investment sales, etc. Total receipts I LT7(KKK)2 (1st January 2017) 1st Copthorne Scout Group Receipts and Payments Account For the year from 0110412022 3110312023 Receipts and payments 2022r2023 Unrestricted funds 202112022 Unrpstricted funds ments Charitable Payments Youth programme and activities 27,164 24,794 Adult support and training Rent Water and Sewerage Electricity and Gas Insuran Repairs and Renewals Materials and equipment Printing and photocopying Contribution to camp costs Unrforms AGM and trustee expenses Online, PRS, Li￿n￿S Miscellaneous 670 1,069 758 1.069 979 1,152 8,631 20,037 422 4,244 573 611 560 987 550 1,016 7,195 204 388 2,606 306 150 608 1,366 Sub total Fundraising expenses Jumble Sales Bonfire Carnival 3,305 5,227 108 1,067 2,928 191 Sub total Total Gmss Expenditurp Asset and investment purchases, Total payments Net of receipts/(payments) Cash funds last yearend Cash funds this year end 107,573 90,669 2 LT7(XXX)2 (1st January 2017) 1st Copthorne Scout Group Statement of assets and liabilities at the end of the year 31 March 2023 Unrestricted funds 31 March 2022 Unrestricted funds Cash funds Bank current account Bank de osit account Building society account The Scout Association Short Term Cash/Floats Total cash funds 15.225 85,114 39,108 68,465 Contingent liabilities and future obligations In addition to the cash funds. the Group owns assets not recognised as assets above. The major items that are not recognised above include the following The Group minibus (2006, 15 seat Ford Transit) and trailer for transport A lease (until 2041) over the land in Humphrevs Field comprising the site of the scout and guide ￿ntreS and access thereto. The rent payable from 1 April 2020 is £1,069 per year with an increase every 5 years related to the change in the retail price index Sin￿ the previous increase. The Group has entered into a sublease with Copthorne Guides at 50 % of the rent payable on the same terms as the head lease. Camping and other equipment for use in scouting activities Furniture and fittings for the Scout centre, including tables, chairs, kitchen equipment and computing / video equipment. All assets are insured for loss and other risks under Insuran￿ contracts. The above receipts and payments account and sLitement of assets and liabilities were approved by the Trustees on 3 Juty 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Signature Print Name M s l4ilimkkn￿D Chaifffgn TreaSU￿r 3 LT700002 (1st January 2017) Independent Examiner's Report to the Trustees of 1st Copthorne Scout Group I reFx)rt on the acc(xJnts of the 1 st CoptFK)me Sc(xrt Gr(xJp (Chanty number 291680 - Ihe Gr(xJp") f( the year ended 31 March 2023 which are set out on the attached sh￿ts and which compnse the Receipts and Payments Account for the year from 1 April 2022 to 31 March 2023 and the Statement of assets and liabilities at the end of the year. This report is made solety to the trustees in accordance with section 145 of the Charities Act 2011 (Ihe Charrtes Act.). My w(xk has been undertaken so that I rn￿ht stste to the Group's trustees those matters l am required to state to them in an Independent Examinerfs report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Group and the Group's trustees for my examination work. Respective responsibilities of trustees and examiner The Group's trustees are responsible for the preparats.on of the accounts. They consider that an audit is not required for this year under section 144 of the Charities Act and that an independent examination is needed. It is my restx)nsibility to: examine the accounts under section 145 of the Charities Act- to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charibes Act); and to state whether particular matters have (x)me to my attention. Basis of independent examinerfs report My examination was carried out in accordan￿ with the General Directions given by the Charity Commissioners. An examination indudes a review of the accounting records kept by the Group arKI a (x)mparison of the ac(x)unts presented wrth those rec(￿ds. ft also indudes (x)nsideration of any unusual items (x disclosures in the accounts, and seekn"rKJ explanations from you as trustees cl)n￿MIrKj any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a Irue and fair view, and the repcwt is lirnrted to those matters set (xrt in the ststerTEnt bek)w. Independent examinerfs statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requiretrEnts: to keep ac(x)unb"ry records in aC{x)rdan￿ wrth sectK)n 130 of the Charities Act; and to prepare accounts which accord with the accounting records and (x)mply with the accounting requirements of the Charities Act have not been met: or (2) to which. in my opinion. attention should be drawn in cth to enable a urKJerstsnding of the acc(xJnts to be reached. Douglas R Logan Bsc, FCA 1 Hillside Crawley Down West Sussex RH10 4XD 3 July 2023 1st Copthorne Scout Group Receipts and Payments Account Forthe year from 0110412022 3110312023 Receipts and payments 2022r2023 Unrestricted funds 2021r2022 Unrnstricted funds Receipts Donations, legacies and similar income Membership subscriptions 14,425 13,204 Less:Membership subscriptions paid on (NationaVCountylArealElstrict) 9,511 1,165 7,578 2.019 Donations Legacies Gift Aid Other similar income 2.238 4.757 20,394 20,543 Sub total Grants maintenan￿ grant Other grants 11,499 13,334 Sub total Fundraising (gross) Jumble Sales Bonfire Carnival 7.581 9,745 697 2,418 8,711 684 Sub total Investment income Bank interest Building Society interest The Scout Association Short Term Property Rent income Other investment income Sub total 859 28 55 1,973 4,817 Total Gmss Incoff Asset and investment sales, etc. Total receipts I LT7(KKK)2 (1st January 2017) 1st Copthorne Scout Group Receipts and Payments Account For the year from 0110412022 3110312023 Receipts and payments 2022r2023 Unrestricted funds 202112022 Unrpstricted funds ments Charitable Payments Youth programme and activities 27,164 24,794 Adult support and training Rent Water and Sewerage Electricity and Gas Insuran Repairs and Renewals Materials and equipment Printing and photocopying Contribution to camp costs Unrforms AGM and trustee expenses Online, PRS, Li￿n￿S Miscellaneous 670 1,069 758 1.069 979 1,152 8,631 20,037 422 4,244 573 611 560 987 550 1,016 7,195 204 388 2,606 306 150 608 1,366 Sub total Fundraising expenses Jumble Sales Bonfire Carnival 3,305 5,227 108 1,067 2,928 191 Sub total Total Gmss Expenditurp Asset and investment purchases, Total payments Net of receipts/(payments) Cash funds last yearend Cash funds this year end 107,573 90,669 2 LT7(XXX)2 (1st January 2017) 1st Copthorne Scout Group Statement of assets and liabilities at the end of the year 31 March 2023 Unrestricted funds 31 March 2022 Unrestricted funds Cash funds Bank current account Bank de osit account Building society account The Scout Association Short Term Cash/Floats Total cash funds 15.225 85,114 39,108 68,465 Contingent liabilities and future obligations In addition to the cash funds. the Group owns assets not recognised as assets above. The major items that are not recognised above include the following The Group minibus (2006, 15 seat Ford Transit) and trailer for transport A lease (until 2041) over the land in Humphrevs Field comprising the site of the scout and guide ￿ntreS and access thereto. The rent payable from 1 April 2020 is £1,069 per year with an increase every 5 years related to the change in the retail price index Sin￿ the previous increase. The Group has entered into a sublease with Copthorne Guides at 50 % of the rent payable on the same terms as the head lease. Camping and other equipment for use in scouting activities Furniture and fittings for the Scout centre, including tables, chairs, kitchen equipment and computing / video equipment. All assets are insured for loss and other risks under Insuran￿ contracts. The above receipts and payments account and sLitement of assets and liabilities were approved by the Trustees on 3 Juty 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by Signature Print Name M s l4ilimkkn￿D Chaifffgn TreaSU￿r 3 LT700002 (1st January 2017)