2021-04-01-accounts

Scouts Isl C<bpthprTrp Annual Report 2020121 Do more. Share more. Be more. Istcopthorn•.scoutsit•s.org.uk #SkillsForLife

Message from our Group Scout Leader

Well, what a year. It has been a very strange year and for parts of it we haven’t been able to meet but I am so so so glad that we are all back to face to face now.

We have had to adapt to different way of scouting and learning how to use different ways of delivering scouting, with zoom, delivering parcels out and other ways of engaging with the young people. The only way we have been able to do this is an absolutely fantastic leader team that stepped up to the challenge whilst dealing with home school, working from home and some leaders working on the front line.

So, I would like to say a big thank you to all the leaders and the supporters who made this happen and came up with amazing programmes and activites. I would also like to say thank you to parents for supporting us in delivering scouting, without you we couldn’t have done it.

But I will not miss the buzz words of “You are on mute”, “What’s the Kahoot code” or “how do I turn my camera on”! The activites that have been done online have been fun, engaging and hopefully with this the young people haven’t felt alone going through these strange times. When we have been able to meet face to face I would like to say a big thank you to group exec for getting the scout centre ready, supporting the sections, keeping the young people safe and applying for grants.

We have had a leader change in smugglers, Becky moved away and Nick Sargant returned and took over as Section leader and Jo Sargant returned as assistant beaver leader. In Scott troop Becca Hardcastle has become the Section leader and James Naylor has moved to Matterhorn to become an assistant explorer’s leader. We welcomed 2 new leaders in Oak pack Hannah and Suzanne Few. A big thank you to all of them for their help and support.

We managed to take part in a couple of events in the village this year, several scouts joining in the social distanced VE day celebrations and all the sections helped to make poppies and took part in remembrance day although this ended up being on you tube and facebook rather than face to face.

Fingers crossed scouting will get back to a more normal way and we will keep the smiles on the young people’s faces.

Owen Cheesmur Group Scout Leader Contact: [e-mail]

A Year Like No Other…….

As always we started the year with a Calendar packed full of activities, events and new adventures but all of that had to be put on hold in March with the start of our first lockdown.

Even our Scout Leaders could not have “Been Prepared” for all the changes and restrictions that the Covid pandemic brought with it.

So what did our Leaders do:

• Put everything on Hold ?

• Cancel all scouting activities ?

  • Abandon all our Young Members to a life in Lockdown ?

…. of course not !

They just moved online and Zoomed their way through Lockdowns and then adopted Covid Safe protocols when it was possible to hold limited Face to Face meetings again.

To start with we all had to learn how to use the technology, how to login to Zoom….. it all looked a bit serious…..

But we all soon learnt and then there was no stopping us! So we did…..

----- Start of picture text -----
Made bird
boxes and
feeders
Talent Shows
And Earned 439 Badges
----- End of picture text -----

Our Annual Report usually contains photos of all the wonderful activities that we have done during the year, but this year that is difficult because most of the photos are just screenshots of grids of our members and you can’t really tell what they are doing.

But this poem from one of our parents gives a good idea of what we did, and more importantly, what it meant to our young members.

Scouting Through Lockdown

In March 2020 the whole country stood still, Coronavirus arrived; it was making us ill. Shops, offices and schools - all had to be shut. No longer could the Scouts go along to their hut. No dancing, no swimming, no football, or gym, The chances to meet friends, increasingly slim. Boris was saying “stay home everyone.” “No more going out, no more having fun.” Children who loved to go out and to play, Now had to stay in for day after day. The parents all wondered; what could be done, To allow their bored youngsters to still have some fun? To see all their friends, and still get to share news, To be creative and work hard for the badges they choose. Then came the answer; they were always prepared. The unmentioned heroes who continually cared. Scout Leaders weren’t phased by this new way of life, They changed and adapted to this medical strife. Wide games and gang shows were all put on hold, But the show would go on, the youngsters were told. A knock on the door - who could it be?

A jolly Scout Leader with an activity bag for me! Full of crafts and chocolate and fun things for us all. Scouts would still go on with a lively Zoom call. Scavenger hunts all over the house, The excitement of Scouts with the click of a mouse. An RNLI visit, a reptile or two - Great things to do when we can’t get to the zoo! Making pizzas in mugs and carving from soap, Quizzes, Lego and catch-ups that helped us all cope. Maybe we couldn’t camp out with our friends, But logged on in our dens, the fun never ends. Looking back, this pandemic will be one to remember… For Scout Leaders who made it fun for every Scout member. With challenging activities, you really impressed - Scout Leaders of Copthorne you really are the best!

Group Executive - Chairman’s report

The Scout group executive committee’s role is to ensure that scouting is carried out in a safe environment and with suitable equipment, to be able to offer the children a balanced and varied program. The Executive committee takes the lead in the fundraising events and other activities through out the year.

The last year has been very different in so many ways. We started the year under a lockdown and here we are still under some restrictions. I would like to thank all the leaders for all they have done to keep the children active, whether it was on zoom or face to face you have managed to provide each section with such a varied program of activities which has kept them interested and active in scouting.

We have not been able to run any fundraising activities at all in the last year or been able to hire our facilities to other organisations. As a result we lost valuable income. I would like to thank John Dawson our treasurer for all his hard work in claiming various government grants which has reduced the impact of this reduction in income.

The Executive committee has continued to meet online each month to ensure that business continues. I would like to thank all of the executive committee for their time and commitment over the last year and I look forward to the day when we are able to meet face to face.

One last request to the parents, If you have time and skills that you feel could benefit the group then please contact Owen or myself.

Contact: [e-mail]

COPTHORNE SCOUT ACTIVE SUPPORT UNIT

ANNUAL REPORT 2020-2021

This time last year no–one could have anticipated what the last twelve months would bring and the impact this would have on Scouts.

Our section leaders and assistants have done a tremendous job maintaining contact and providing support and online activity with the young people throughout the pandemic and as restrictions eased they have been able to return to Face to Face meetings too.

During the lockdowns there was little that the Active Support Unit members could help with in the Group but many volunteered in other roles outside Scouts to give individual support to others.

With restrictions easing the Scout Active Support Unit can once more give the leaders the support they need to provide the best Scouting experience the youngsters.

If you feel you would like to help, but perhaps cannot commit on a regular basis, or have feel that you have just a specific skills that could support the Scout Group the Copthorne Scout Active Support Group would welcome you as a member.

Gwyn Cheesmur Copthorne Scout Active Support Manager Stephen Hammond Copthorne Scout Active Support Co-ordinator

1[st] Copthorne Scout Group

Our Group Scout Leader, Owen Cheesmur would like to say

THANK YOU To everyone who made this year so amazing

So Thanks go to

Our Beaver Leaders Our Cub Leaders Our Scout Leaders Our Explorer Leaders Our Young Leaders Our Active Support Members

Our Group Executive members

Who give so freely of their time, enthusiasm and skills

to provide so many different experiences for our young members. And to all the other volunteers and parents who helped meetings, on activities and events and fundraising

And to all our parents/carers for your support And finally to our wonderful

who make it all worthwhile!

Young people are the future. They’re the doers, the dreamers and give-it-a-goers. As a volunteer you can put your skills to use and learn new ones, while giving something back to your local community. And with full support and training, you can volunteer in way that suits you. To find out more contact us on 01293 410752 or email [e-mail]

Independent Examln•fs R•port to th• Trust••8 of 1st Copthorn• Scout Group I report on the accounts of the 1st Copthome Scout Group (Chaiity number 291680 - Ihe Group.) for the year ended 31 March 2021 which are Set out on the attached 8heets and which comprise the statement of receipts and payment8 for the year from 1 April 2020 and the statement of assets and liabilities at the end of the year. This report is made solety to the trustees in accordance wrth section 145 of the Charities Act 2011 ('the Charites Acr). My work has been undertaken so that I might state to the Group's trustees those matters l am required to state to them in an Independent Examiners report and for rm) Other purpose. To the fullest extent permrtted by law, I do not accept or assume responsibilty to anyone other than the Grwp and the Group's trustees for my examination work. R•sp•cUv• rn8pon•lbllltl•8 of trust••s and •xamln•f The Group's trustees are responsilk for the preparation of the accounts. They consider that an audit 18 not required for this year under section 144 of the Charitie8 Act and that an independent examinab'on is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act; to follow the procedures laid down in the General Directions given by the Charty Commissioners (under section 145(5)(b) of tt)e chariti.es Ad); and to stste whether particular matters have come to my attention. Basls of Ind•p•nd•nt •xAmln•fs r•port My examination was carried out in accordance wrth the General Directions given by the Charity Commissioners. An examinatlon indudes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It al80 indudes consideratson of any unusual item8 or disdosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts wesent a Irue and fair view and the report is limited to those matters set out in the ststement below. Ind•p•nd•nt •xamln•f• stst•m•nt In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any materfal re8pect the requiremerft.q: to keep accounting records in accordance with section 130 of the Charlties Act; and to prepare accounts which accord wrth the accounting records and ￿rnpty with the accounting reqU1￿MentS of the Charities Act have rK)t been met; or (2) to Nthich, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Douglas R Logan Bsc, FCA Fermandy House Fermandy Lane Crawley Dovm West Sussex RH10 4UB 14TH July 2021

1st Copthorne Scout Group Receipts and Payments Account For the year 0110412020 To 3110312021 Receipts and payments 2020121 2019120 Unrestricted funds Unre8trlcted funds Receipts Donatlons, legacles and slmllar Income Membership subscriptions 6,677 13,176 Less.Membership subscnpbons paKY cm (NationaVCountylAr8alDi8tnct) Net mernbership subscnptths retsined 14,9491 (4.ti3hl 1,728 8,540 Donations Legacies Gift Aid Other similar income Sub total 1,100 470 3,587 14,TlO 3,217 Grants Maintenance grant Other grants 22,918 Sub totsl Fundralsing (gross) Jumble Sales Bonfire Carnival 150 4,510 5,736 676 Sub totsl Investment Income Bank interest Building Society interest The Scout Association Short Term Propety Rent income Other investment income Sub total 19 143 247 93 4,149 9,919 Total Gross Income Asset and Investment sales, etc. Total receipts I LT700002 (1st January 2017)

1st Copthorne Receipts and Payments Account For the year 0110412020 To 3110312021 Receipts and payments 2020121 Unrestrlcted funds 2019120 Unrestrlcted funds Pa ments Charltsble Payments Youth programme and activities Adult support and training Rent Water and Sewerage Electricity and Gas Insuran Repairs and Renewals Materials and equipment Printing and photocopying Contribution to camp costs Uniforms AGM and trustee expenses Online, PRS, LI￿nceS Mis￿lIaneOUS 3,868 21,939 329 1,102 939 758 954 1,084 1,039 6,173 5,849 82 1.030 335 606 1,028 2,218 213 2,589 512 305 (684) 926 Sub totsl Fundralslng expenses Jumble Sales Bonfire Carnival 2,309 4,775 180 Sub totsl Total Gmss Expenditure Asset and Investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 73,664 71,841 2 LT700002 (1st January 2017)

Statement of assets and liabilities at the end of the year 31 March 2021 31 March 2020 Unrestricted funds Unrestrlcted funds Cash funds Bank current account Bank deposit account Building society account The Scout Association Short Term CashlFloats Total cash funds 23,078 27,056 40,190 20,172 27,401 26,436 In addition to the cash funds, the Group owns assets not recognised as assets above. The major items that are not recognised above include the following :_ * The Group minibus ( a 2006, 15 seat Ford Transit) and trailer for transport * A lease (until 2041) over the land in Humphrey's Field comprising the site of the scout and guide centres and access thereto. The rent payable from l April 2020 is £1,069 per year with a increase every 5 years calculated by the change in the retail price index since the previous increase. The Group has entered into a sublease with Copthorne Guides at 50% of the rent payable on the same terms as the head lease. Camping and other equipment for use in scouting activities Furniture and fittings for the Scout centre, including tables, chairs, kitchen equipment and computing/ video equipment. All assets are insured for loss and other risks under insurance contracts The above receipts and payments account and Statement of assets and liabllltle8 were approved by the Trustees on 14th July 2021 (the date of the Executive Commlttee meeting that approved the accounts) and 8lgned on their behalf by nature Print Name IUALt Chair DFM,.d Treasurer 3 LT700002 (1st January 2017)