Kirtlington Village Hall Management Committee
South Green, Kirtlington, OX5 3HJ
Trustees’ Annual Report for Year April 2024 to March 2025
The Hall’s Governance
Legal status
The charity is established by Trust Deed dated 11th March 1985, whereby the Kirtlington Parish Council declared the Trusts on which it holds the leasehold land now occupied by the Sports field, the Village Hall and the car park. The Charity Commission number is 291663.
Objects, Policies and Organisation
The Trust is established to provide and maintain the Village Hall for the benefit of the parishioners of Kirtlington without distinction of political, religious, or other opinions and with the object of improving the quality of village life.
The Hall is available for hire by an individual or an organisation in accordance with the Standard Hiring Agreement, the Health & Safety Policy and the scale of charges adopted for the year.
The Management Committee is elected or appointed on an annual basis, with the officers being elected from the membership of the committee. The Annual General Meeting is usually held in May/June.
’ The Hall s Management Committee for 2024-25:
Elected
Chair – Position vacant Vice chair – Position vacant Hon Secretary – Jacqui Hogan Hon Treasurer – Paula Harvey
Non-elected
Independent – Celia Hawkesworth, Nicola Allison Anthony Child Jan Johnson
Jeffrey Miles, Nick Sissons, and Neil Bryson joined the committee for a period of time during the year, but resigned due to other commitments
Kirtlington Parish Council: Briony Enser
Representing Organisations
Youth Club – Liz Pinker, Zoe Cumming
23[rd] June 2025
Registered charity number 291663
Honorarium Positions
Booking Manager – Sian Smith Hall Caretaker– Mark Harrison
Other hall users could nominate representatives, but none of the local clubs has opted to do so; and we currently have no co-opted members from the businesses that use the hall. We would welcome new committee members, and have been trying to recruit a new Chair and Vice-chair; we are also seeking to appoint a new booking secretary, as the current post-holder wishes to step down.
The Hall’s Finances
The Trustees are responsible for the preparation of the financial statements, and for keeping proper accounting records that disclose the financial position of the charity. The Trustees have elected to prepare the financial statement on a Receipts and Payments basis. The hall’s finances are currently in a healthy position; full details for the year are given in the Treasurer’s report.
Lettings for the year 2024-2025
The hall has been well-used by local clubs, and for private and community events, as well as commercial lettings to local businesses. The sports field has once again been used by football clubs from Bletchingdon and Chesterton. A pizza van has been trading in the car park on Saturday evenings.
The Hall’s fabric and services
A major project has been carried out during the year: the kitchen has been completely refurbished, with new floor, and new units and appliances. This improvement has been welcomed by our users.
Safety procedures: the schedule of regular checks has been maintained by the Caretaker. The training of Fire Wardens continues to be outstanding.
Maintenance: regular checks are carried out by the Caretaker, and essential maintenance tasks have been carried out.
The Hall’s future
Looking to the year ahead, we are hoping to undertake a program of external and internal redecoration. The Management Committee members remain committed to ensuring the future of the Hall as a community asset for the benefit of all in the village and in the surrounding area.
Trustees of Kirtlington Village Hall Management Committee, June 23[rd] 2025.
23[rd] June 2025
Registered charity number 291663
KIRTLINGTON VILLAGE HALL MANAGEMENT COMMITTEE Receipts and payments accounts for year ending 31/03/2025
| Income Bookings Donations Fund raising EV chargers income Feed-in tariff payments Interest on Skipton BS a/c Other Total income Expenditure Honorariums Cleaning, maintenance and consumables Utilities Fundraising expenditure Projects funded from savings Projects funded by grants or donations Insurance premium Other Total expenditure Excess of income over expenditure Cash summary As at 31/03/2024 Lloyds Bank current account # 00808449 Skipton Building Soc. savings a/c 922292121 Plus excess of income over expenditure As at 31/03/2025 Lloyds Bank current account # 00808449 Skipton Building Soc. savings a/c 928014042 Signed Chair Hon. Secretary Hon. Treasurer Independent examiner |
£16 946 35 £32 647 15 £8 587 27 £1 794 62 £750 88 £522 47 £260 04 |
£37 142 89 £3 435 02 £40 577 91 £40 577 91 Jacqueline Hogan Paula Harvey Kevin Brown Date ………………………………… |
|---|---|---|
| £61 508 78 | ||
| £1 800 00 £5 000 58 £4 236 81 £3 804 66 £668 12 £39 461 87 £1 894 17 £1 207 55 |
||
| £58 073 76 | ||
| £3 435 02 £21 411 11 £15 731 78 |
||
| £14 323 66 £26 254 25 ………………………… ………………………… ……………………….. ………………………… |
Registered Charity No.291663
| lncome | |
|---|---|
| Bookings | f16,946.35 |
| Donations | f32,64'1.15 |
| Fund raising | 88,587.27 |
| EVchargers income | f'],794.62 |
| Feed-intariffpayments | f750.88 |
| lnterestonSkiptonBSa/c | f522.47 |
| Other | f260.04 |
| Total income | f61,508.78 |
| Expenditure | |
| Honorariums | f1,800.00 |
| Cleaning,maintenanceandconsumables | f5,000.58 |
| Utilities | f4,236.81 |
| Fundraisingexpenditure | f3,804.66 |
| Projectsfundedfromsavings | f"668.12 |
| Projectsfundedbygrants or donations | f.39,461.87 |
| lnsurance premium | f]-,894.17 |
| Other | tL,207.55 |
| Total expenditure | f58,O73.76 |
| Excessofincome overexpenditure | f3,435.02 |
| Cashsummary | ||
|---|---|---|
| Asat3tlO3/2024 | ||
| Lloyds Bankcurrent account#00808449 | 921.,4L1.1.! | |
| Skipton BuildingSoc.savingsa/c922292121 | f75,731.78 | |
| f37,1.42.89 | ||
| Plus excessof income over expenditure | f3,435.02 | |
| t40,577.91. | ||
| Asat3t/O3/2025 | ||
| Lloyds Bankcurrentaccount#00808449 | f14,323.66 | |
| SkiptonBuildingSoc.savingsa/c928A14042 | f26,2s4.2s |