Whimple Victory Hall
Registered Charity no. 291496
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TRUSTEES ANNUAL REPORT FOR 2024-2025 FINANCIAL YEAR
Whimple Parish Council is the Custodian Trustee of the Charity.
The Committee of Trustees for 2024-2025 comprise:
Elected Ofcers
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Sue Ayres (Chairman) 2. Robert Davis (Vice Chair) 3. Chris Olive (Treasurer) 4. Diana Wilkins (Secretary)
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Ali Tierney (Bookings Secretary) 6. Viv Brown (Officer) 7. Glenn Starkey (Officer) User Representatves
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Arthur Iball (Over 60’s Club) 2. Paul Wilson (Whimple & District Gardening Club) 3. Rob Davis (Front Row Club)
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Ken Banks (Exeter 0 Gauge Club) 5. Keith Cleeve (Exeter 0 Gauge Club) 6. David Rastall (History Society and Carpet Bowls) 7. Helen Bowker (St Marys Church) 8. Vacant (Parish Council) 9. Vacant (Pre School group)
MANAGEMENT STRUCTURE
Whimple Victory Hall is managed in accordance with the constitution, sealed on 29[th] March 1965.
Elected Officers (the ‘Management Sub Committee’ team) and User Representatives Trustees were confirmed at the Annual General Meeting (AGM) held on 9[th] September 2024.
Regular users of the Hall are invited to nominate a trustee to serve on the Committee, in this period seven groups were represented. Trustees can also be recruited from the community to serve by utilising their specialist skills as and when required.
Excluding the AGM, five ‘Full’ committee meetings were held in this report period. Six ‘Management Sub Committee’ meetings were held to discuss day to day management of the hall, respond to issues arising, appraise any remedial actions or purchases and work on hall improvement projects. The Management Sub Committee reported to the Committee of Trustees at Full meetings or, if necessary, by email. The Management Sub Committee is empowered to make everyday decisions quickly and efficiently to ensure the smooth running of the Hall. Complex proposals are prepared and presented to the Full committee meetings for debate.
OBJECTIVES AND ACTIVITIES
The land and buildings of the Victory Hall are held in trust “for the purposes of a village hall for the use of the inhabitants of Whimple and the neighbourhood thereof without distinction of sex, political, religious or other opinions”.
To that end, the trustees work to ensure that the Hall is well maintained and available at all reasonable times, for any person or organisation, to hire for events and functions, whether held once or on a regular basis. The trustees raise funds to achieve their objectives by hiring Hall facilities to the public and organisations, through fund raising events, Soup ‘n Sarnie lunches, a ‘250K Club’ and other community events e.g. by association with Whimple Village day.
The Trustees believe that the Hall is a significant asset to the village and wider community. Wide sections of the community can be regularly seen at the Hall, from the very young attending the Pre-School and Primary School, to the Over 60’s who attend Carpet Bowls and Snooker sessions, older patrons and families who attend Soup n Sarnie lunches and a wide range of attendees at the monthly Film Club, the annual plant and flower show has an especially wide range of age groups who submit entries and attend the prize giving.
A range of regular organised activities offer something for everyone and include a monthly film club, history society talks, dance, yoga, Zumba and line dancing classes, table tennis and snooker clubs, a wine appreciation group, gardening club talks and annual plant sale & produce competition, quiz nights, a 0 Gauge railway club and ad hoc events such as an outdoor cream tea, the Young Farmers ‘big breakfast’ and dung sales. Regular ‘Soup ‘n Sarnie’ lunches are very popular with all age groups and offer a competitively priced home-made soup and sandwich, they benefit both individuals by helping combat loneliness and enable groups of friends to get together; this activity has been taking place over twenty years. All these activities support use of and funding for the Hall.
The Trustees recognise, and are extremely grateful for, the significant contribution of many volunteers who support the Hall throughout the year.
ACHIEVEMENTS AND PERFORMANCE
Annual achievements and improvements are listed at the AGM by the Chairman and stated in the minutes of 8[th] September 2025. For this period, they include: a new roof over the main hall providing improved heat insulation and retention (this work was partially funded with a Queen’s Platinum Jubilee grant), internal roof strengthening to support the new roof, internal lighting in main hall with more control of lighting over specific areas and exterior lighting along the car park side. The Trustees, with an appointed architect, went through the many steps and surveys that are required to submit a planning application for building an extension to the side of the hall. A new extension will enable hire by the community throughout the year in the daytime and evenings.
FINANCIAL REVIEW
Trustees monitor hall income and expenditure on a monthly basis as well as an annual review of our hall hire pricing policy in order to balance present and future financial needs and remain within the economic realities of our community. A copy of the accounts is provided to the Charity Commission. The Hall has no debts. It remains the principal strategy of the Trustees to preserve surplus funds for major renovations as agreed in the 2019 public consultation on ‘The Future of our Hall’.
Diana Wilkins Secretary 8th September 2025
Treasurers Report: Financial Year Ended 31.5 2024
(Figures are rounded and b racketed figures relate to prior year and are shown for comparison).
Summary
Total Income and Expenditure £43,655 (£51,468) and £27,262 (£36,528) respectively. The resultant Surplus for the year was £16,392 (£15,060) before transfer to the ‘Building Reserve’.
Core Operatonal Income & Expenditure
Core hire income was £30,834 (£29,643). An increase of 4%, despite no increase in rates.
Fixed and Variable costs i.e. ’Overheads’, including rolling Repair & Maintenance amounted to £15,762 (£16,074). Lower maintenance costs offset increases elsewhere – notably electricity and Ground Works i.e. Tree removal.
Core income less ‘Overheads ‘thus generated an ‘operational’ surplus of £15,072 (£13,569).
Overall Outurn
Supplementary income amounted to £12,820 (£21,825) and included: -
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Soup & Sarnie at £2,176 (net).
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Events & Donations of £3,682
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£250K Club £4,731 (net) (A contingent liability arises from pre-paid subscriptions and as at 31.5.25 this was £498).
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Interest £2,231
Overall ‘fund raising’ proved strong given prior year included grants of £12,824.
Major Improvements i.e. Capital Expenditure was £11,500 (£20,453) and included: -
- Professional fees (£4624) and Surveys (£3096) and Planning Permission Fees (£1834) in furthering plans for an extension.
Supplementary Income less Capital Expenditure provided for a modest surplus of £1,320 (£1,372)
The resultant overall surplus was therefore £16,392, as noted above.
Hall Management continues to ensure expenditure provides robust solutions and long-term enhancements where these are deemed complimentary to ultimate long-term planning.
Reserves
The overall surplus facilitates a transfer to the Building Reserve of £11,000.
The Reserves stand as follows: -
Building Reserve - £178,159 (£160,000) Current Reserve - £5,393 (£7,159)
There were no actual liabilities at the year end with Net Assets totalling £183,552 (£167,159)
Chris L Olive (Hon. Treasurer) 30.7.2024
Charity No: 291496
Whimple Victory Hall
Financial Report for the year ending 31 May 2025 (to accompany the Trustees Annual Report 2024-25)
Whimple Victory Hall
Income and Expenditure for the year ending 31 May 2025
| Income Hire of Hall & Facilities School Hire Grants Donations Bank Interest Fundraising Soup & Sarnie £250 Lottery Club Sundry Events Total income received Expenditure Water Rates and Insurance Heat/Light and Power Communications, Printing and Stationery Professional Fees Repairs and Maintenance Major Improvements Cleaning Grounds Maintenance General Expenses Total Expenditure Transfer to Building Fund Surplus Income/(Deficit) |
2025 2024 £ £ 18,834.33 18,313.27 12,000.00 11,330.00 - 12,824.40 2,642.33 2,368.00 2,230.66 3,132.66 35,707.32 47,968.33 2,176.13 2,370.85 4,731.50 1,129.45 1,039.75 - 7,947.38 3,500.30 43,654.70 51,468.63 2,216.31 2,173.71 4,059.77 3,680.73 313.49 201.67 1,471.23 1,099.29 350.95 2,472.82 11,500.34 20,453.64 6,375.40 6,446.56 974.38 - - - 27,261.87 36,528.42 11,000.00 15,000.00 5,392.83 ( 59.79) |
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Whimple Victory Hall
Balance Sheet for the year ending 31 May 2025
| 2025 £ Assets Debtors 1,725.15 Bank Deposit Account 166,962.18 Bank Current Account 14,864.33 Liabilities Prepayments ( 0.00) Creditors ( 0.00) Net Assets 183,551.66 Reserves Rebuilding Fund 178,158.83 Profit and Loss Surplus 5,392.83 Total Reserves 183,551.66 |
2024 £ 1,499.19 154,766.53 10,894.11 ( 0.00) ( 0.00) 167,159.83 160,000.00 7,158.83 167,158.83 |
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Whimple Victory Hall
Independent Examiner’s Report to the Trustees of Whimple Victory Hall
We report to the Trustees on our examination of the accounts of the Whimple Victory Hall (Charity No: 291496) for the year ended 31 May 2025.
Responsibilities and Basis of Report
As the Charity Trustees of the Whimple Victory Hall, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
We report in respect of our examination of the Whimple Victory Hall accounts carried out under Section 145 of the 2011 Act and in carrying out our examination, we have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent Examiner’s Statement
We have completed our examination, and can confirm that there are no material matters that have come to our attention in connection with the examination giving us cause to believe that in any material respect:
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1) Accounting records were not kept in respect of the Whimple Victory Hall as required by Section 130 of the Act; or
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2) The accounts do not accord with those records
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
G A Coates
G A Coates 24 July 2025 ………………………………….. …………………… Date
Geraldine Coates Accounting Robson House Chapel Street Honiton Devon EX14 1EU