## **Whimple Victory Hall**
## **Registered Charity no. 291496**
## **__________________________________________________________________________**
## **TRUSTEES ANNUAL REPORT FOR 2023-2024 FINANCIAL YEAR**
Whimple Parish Council is the Custodian Trustee of the Charity.
The Committee of Trustees for 2023-2024:Elected Ofcers:
1. Sue Ayres (Chairman) 2. Robert Davis (Vice Chair) 3. Diana Wilkins (Secretary) 4. Chris Olive (Treasurer)
5. Ali Tierney (Bookings Secretary) 6. Viv Brown (Officer)
User Representatives:
1. Arthur Iball (Over 60’s Club) 2. Paul Wilson (Whimple & District Garden Club) 3. Rob Davis (Front Row Club)
4. Ken Banks and Keith Cleeve (Exeter 0 Gauge Club) 5. Helen Bowker (St Marys Church)
6. Alan McArthur (Parish Council) 7. David Rastall (History Society and Carpet Bowls)
8. Scott Lee (Pre School group) – for part of the period.
## **MANAGEMENT STRUCTURE**
Whimple Victory Hall is managed in accordance with the constitution. Elected Officers (the ‘Management Sub Committee’ team) and User Representatives Trustees were confirmed at the Annual General Meeting (AGM) held on 4[th] September 2023.
Regular users of the Hall are invited to nominate a trustee to serve on the Committee, in this period eight groups were represented. Trustees can also be recruited from the community, often to serve utilising their specialist skills. Excluding the AGM, five Full committee meetings were held in this report period. Six Management Sub Committee meetings were held to discuss day to day management of the hall, respond to issues arising, appraise any remedial actions or purchases and work on hall improvement projects. The Management Sub Committee reported to the Committee of Trustees at ‘Full’ meetings or, if necessary, by email. The Management Sub Committee is empowered to make everyday decisions quickly and efficiently to ensure the smooth running of the Hall. Complex proposals are prepared and presented to the Full committee meetings for debate.
## **OBJECTIVES AND ACTIVITIES**
The land and buildings of the Victory Hall are held in trust “for the purposes of a village hall for the use of the inhabitants of Whimple and the neighbourhood thereof without distinction of sex, political, religious or other opinions”. To that end, the trustees work to ensure that the Hall is well maintained and available at all reasonable times, for any person or organisation, to hire for events and functions, whether held once or on a regular basis. The trustees raise funds to achieve their objectives by hiring Hall facilities to the public and organisations, through fund raising events, Soup ‘n Sarnie lunches and other community events such as by association with Whimple Village day.
## **ACHIEVEMENTS AND PERFORMANCE**
The Trustees believe that the Hall is a significant asset to the village and wider community.
Wide sections of the community can be regularly seen at the Hall, from the very young attending the Pre-School and Primary School, to the Over 60’s who attend Carpet Bowls and Snooker sessions.
The range of regular organised activities that offer something for everyone that include a monthly film club, history society talks, dance/fitness classes, table tennis and snooker clubs, a wine appreciation group, gardening club talks along with their annual plant sale and competition, and ad hoc events such as warm spaces lunch, quizzes, pop up dinners. Regular ‘Soup ‘n Sarnie’ lunches are very popular with all age groups and are a benefit to both the individual and community. These lunches with a raffle, table top sales and other initiatives support funding for the Hall.
The Trustees recognise, and are extremely grateful for, the significant contribution of many volunteers who support the Hall throughout the year.
Achievements and improvements made to the Hall during this year are stated in the Chairman’s report.
## **FINANCIAL REVIEW**
Trustees regularly monitor our hall hire pricing policy in order to balance present and future financial needs, and within the economic realities within our community. A copy of the accounts is provided to the Charity Commission. The Hall has no debts. It remains the principal strategy of the Trustees to preserve surplus funds for major renovations as agreed in the 2019 public consultation on ‘The Future of our Hall’.
Diana Wilkins Secretary 9th September 2024
|o
af,
NdH|NF.dC)
OO1r)Or
cO O(O
rnilrnd
d|l'.|oo
rnN
c{u)
NO
Nd
ln001o)m
NoOfostOr
dt.d@@
oddro
-ld|||Ln
c{
o
H|O
C)
rn|ro
a.lH
ro|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|(9
(Yt$(o
(vt|>e5X9!
<9'd.!
EO\t
io@@:||=
'ii-
(9
co
NrooN
rn
(I)
(t,
ro
$doomo)
NF\(.ofON
@fnrDdd
NNNfOd
d||u]0
Nsl
oo)
r{NF{||ooo6|o
(o
I|||||||
||oc\l(o
srd)|Jr
(f)
(o||ooN
LnoN||||||||||||
|xoctl!Io
o
olt
.a
=
CL
5ln|6
oF
-of
o
Eo
(J5
Ls
uc
{,
o
olt,i
oo
9-o
!=
e'E3e
EgHEH
(964:N
od
t)o
sco(u
lJ>
SU
:.
E
s
I(g
{u
(o
06
E.
o
Ose6
c
.P
x
[J
od
o
d
CJu
x
0ra.
G
(.)|||||1D
cL
ti
o
o
o|ot
0)
(u
d.
b!
.=
=3
d)
o
(U
6
F|lJ
oo|||||||
|oo|rall)
o(o
o(o
l-.O)|oNrn+LnorNa{
F. I\€rnC!(r)cILn
(otHNoltooN
(oNd(c,
N||o)il
sfN
co@
Nrf]
F{d||||rt) olF.
do)st
c{fnN|d c) rn0ocorr1
ro(ostottndd
OOOrd(\rOd(n
d|||Nd|o
(n|
|.9|||||||||||||||
||||||(J
lt.o|||||ulIo||||I!t|
|||||dt|||||o||||I|g|
|aJ
Lp||fo
$\o
O)N||O)
r..
f'.Nd|r0€
(o
Fl||||F.(o
dGl|t-.
o)
(o
sf
d|||o|(n
(+
(o
mr{|
|B
aJ
.tr|(o0
d(n
rnan
ood|m+
ro
OlN|00m(o00NrJ1N
roNdl..)srNo
(Y)(nHoslNr!
NdFld(.o|o)l'-t.
Nd||||H (O
@00(o
OH
NN|I..||o)o)(oo
drnm+
mlnd||+
rno||
|T'o
l!
th
Io
Ec
EI
l!o
No
N|o5o(9*s
bP
5E
AJ
o(,t
G,\o
(J|G
F
-o5|(lJ(u
UC
(:O
(o<
CO
9ot
.=E
OL
g*>b
P-,E.=PE
'E!uqri:c=^
$EsEgSg
AJ
AJIL,I
0)
oU|c
oF
-o
ri1|TIooE
o
ot,ox
o
oo
Eott5
1
-ct
=
tl|o
(J
Ure
cs
q
G
a,
a.l
(5||vG
OJJ
-6R
c, o,Y
xd6
>gF
ddc||5E
Eo
.=
E
E
F
-o
U1|o{:tr
q=
oiirE
EEp
ii.q'E
qs
lf(J='=
:'483=
55&;#
o
.$ a:
ou
qJ
,P||6
oF
5|xo
CL(!L'o
o
olt
tn
-cL
ta|
**Charity No: 291496**
## **Whimple Victory Hall**
## **Financial Report for the year ending 31 May 2024**
(to accompany the Trustees Annual Report 2023-24)
## **Whimple Victory Hall**
## **Income and Expenditure for the year ending 31 May 2024**
|**Income**
Hire of Hall & Facilities
School Hire
Grants
Donations
Bank Interest
**Fundraising**
Soup & Sarnie
£250 Lottery Club
**Total income received**
**Expenditure**
Water Rates and Insurance
Heat/Light and Power
Communications, Printing and Stationery
Professional Fees
Repairs and Maintenance
Major Improvements
Cleaning
General Expenses
**Total Expenditure**
Transfer to Building Fund
**Surplus Income/(Deficit)**|**2024**
**2023**
**£**
**£**
18,313.27
17,004.90
11,330.00
9,665.00
12,824.40
10,125.00
2,368.00
1,138.52
3,132.66
848.71
47,968.33
38,782.13
2,370.85
1,780.59
1,129.45
0.00
3,500.30
1,780.59
**51,468.63**
**40,562.72**
2,173.71
1,679.46
3,680.73
3,658.00
201.67
252.57
1,099.29
1,229.67
2,472.82
1,436.67
20,453.64
22,247.82
6,446.56
6,438.66
-
246.90
**36,528.42**
**37,189.75**
15,000.00
5,000.00
**( 59.79)**
**( 1,627.03)**|
|---|---|
## **Whimple Victory Hall**
## **Balance Sheet for the year ending 31 May 2024**
|**2024**
**£**
**Assets**
Debtors
Bank Deposit Account
Bank Current Account
1,498.19
154,766.53
10,894.11
**Liabilities**
Prepayments
(
0.00)
Creditors
(
0.00)
**Net Assets**
**167,158.83**
**Reserves**
Rebuilding Fund
160,000.00
Profit and Loss Surplus
7,158.83
**Total Reserves**
**167,158.83**|**2023**
**£**
1,486.32
140,756.28
9,976.02
(
0.00)
(
0.00)
152,218.62
145,000.00
7,218.62
152,218.62|
|---|---|
## **Whimple Victory Hall**
## **Independent Examiner’s Report to the Trustees of Whimple Victory Hall**
We report to the Trustees on our examination of the accounts of the Whimple Victory Hall (Charity No: 291496) for the year ended 31 May 2024.
## **Responsibilities and Basis of Report**
As the Charity Trustees of the Whimple Victory Hall, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
We report in respect of our examination of the Whimple Victory Hall accounts carried out under Section 145 of the 2011 Act and in carrying out our examination, we have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
We have completed our examination, and can confirm that there are no material matters that have come to our attention in connection with the examination giving us cause to believe that in any material respect:
- 1) Accounting records were not kept in respect of the Whimple Victory Hall as required by Section 130 of the Act; or
- 2) The accounts do not accord with those records
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## G A Coates
G A Coates 02 September 2024 ………………………………….. …………………… Geraldine Coates Accounting Date Robson House Chapel Street Honiton Devon EX14 1EU