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2022-05-31-accounts

Whimple Victory Hall Whimple, EX5 2TS Charity Number 291496

TRUSTEES ANNUAL REPORT 2021-2022 FINANCIAL YEAR

TRUSTEES

Whimple Parish Council is the Custodian Trustee of the Charity. The Committee of Trustees for the 2020-2021 financial year are:-

Officers and elected members:

  1. Sue Ayres (Chair)

  2. Robert Davis (Vice Chair)

  3. Diana Wilkins (Secretary)

  4. Chris Olive (Treasurer)

  5. Ali Tierney (Bookings Secretary)

  6. Viv Brown (Officer)

  7. Glenn Starkey (Officer)

User Representatives:

  1. Scott Lee (Whimple Pre-School)

  2. John Griffiths (Parish Council)

  3. Arther Iball (Over 60’s)

  4. Rachel Owen (Carpet Bowls)

  5. Di Eden (WI)

  6. John Griffiths (Whimpletons)

  7. Vacant (Whimple School)

  8. Rob Davis (Front Row Club)

  9. Paul Wilson (Whimple & District Garden Association)

  10. Katie Drew (Young Farmers Association)

  11. Vacant (Parish Church)

  12. Vacant (Breakfast Club)

MANAGEMENT STRUCTURE

Whimple Victory Hall is managed in accordance with the constitution. Trustees were confirmed at the Annual General Meeting (AGM) and Officers and Sub Committee members elected at a meeting immediately after the AGM.

Regular users of the Hall are invited to nominate a trustee to serve on the Committee. Other trustees are recruited from the community, often to serve utilising their specialist skills.

Seven full committee meetings were held in this report period, excluding the AGM and other additional meetings. Nine Management Sub Committee meetings were held to discuss day to day management of the hall, respond to arising issues and appraise any remedial actions or purchases. The Management Sub Committee reported to the full committee of Trustees. The Sub Committee is empowered to make everyday decisions quickly and efficiently to ensure the smooth running of the Hall. Complex proposals are prepared and presented to the full committee meetings for debate.

OBJECTIVES AND ACTIVITIES

The land and buildings of the Victory Hall are held in trust “ for the purposes of a village hall for the use of the inhabitants of Whimple and the neighbourhood thereof without distinction of sex, political, religious or other opinions ”.

To that end, the trustees work to ensure that the Hall is well maintained and available at all reasonable times, for any person or organisation, to hire for events and functions, whether held just once or on a regular basis.

The trustees raise funds to achieve their objectives by hiring Hall facilities to the public and organisations and through fund raising drives, such as Soup ‘n Sarnie events and events associated with Whimple Village Week.

ACHIEVEMENTS AND PERFORMANCE

The Trustees believe that the Hall is seen as a significant asset to the village and wider community.

Wide sections of the community can be regularly seen at the Hall, from the very young (Pre-School and Primary School) to the Over 60’s, and the range of organised activities offering something for everyone that include: pantomime, film club, history society talks, dance/fitness classes, table tennis and snooker. ‘Soup ‘n Sarnie’ lunches are very popular with all age groups and benefit the Community. These lunches, table top sales and raffles support funding for the Hall. The Trustees recognise, and are extremely grateful for, the significant contribution of many volunteers who support the Hall throughout the year.

FINANCIAL REVIEW

Trustees regularly monitor our pricing policy in order that we balance present and future financial needs with the economic realities of our community.

A copy of the accounts will be provided to the Charity Commission, together with this report. The Hall has no debts.

It remains the principal strategy of the Trustees to preserve surplus funds for major renovations as agreed in the 2019 public consultation on ‘The Future of our Hall’.

Diana Wilkins, Secretary Signed with approval of the Trustees

5[th] September 2022

Statutory P&L FYE 31.5.22 Statutory P&L FYE 31.5.22 Forgeneral circulation RESERVES
Allfigures are £'s (Rounded) P&L Building Total
Income User Groups 12408 Current Reserve Reserve Reserves
School 9000 10000 B/FWD 134538 144538
Grants 4767 4308 Yr Surplus
Events 144 5462 Tr to B/R 5462
Donations/Other 415 8846 140000 148846
Total Income 26734
Expenditure Assets
Debtors		 1457
Core Overhead Cash 147389
Heating 1863 148846
Power 1069 Liabilities 0
Water 619 Net Assets 148846
Insurance 887
Cleaning 6508 Notes
Ground Maintenance 1084 Income
WEB Site Wi Fi / Telephone 491 1)Core Hire Income was up 25% i.e.£4256
Sub Total 12521 12521 2) Overall income down by £15604 where
General Operating Costs prioryear included a £15000grant.
Repair & Maintenance Snooker Table 500 Expenses
Boiler 224 3)Core Overheadincreased by £2547/25% where
Electricals 288 increase seen in energy/cleaning and groudwork
Sundry (8of) 486 4)Other costs
Sub Total 1498 1498 a) Repair & maintenance - was higher due mainly
Fees & Subscriptions to essential electrical work (£288) and refurbishment
Mandatory 5 yrly Electrical Survey 693 of the snooker table (£500)
Membershipfees & Licences(7of) 482 b) Fees & Subscriptions - again higher as result of
Sub Total 1175 1175 mandatory5yearlyinspection of electrics(£693)
Major Capital Expenditure/Investment Surplus
Drains 4740 Total running costs at £15194 (before Major Expenses
)
Garden 1105 were fully covered by hire income with therefore an
Shed 1020 'Operating Surplus' of £6214 . This covered 86% of
Electrical Installations 367 Capex' at £7232 with non recurring income providing
Sub Total 7232 7232 an overall surplus at £4308
Total Expenditure 22426
Income Less Expenditure - Surplus 4308 Surplus - transferred to BuildingReserve(see above)

Charity No: 291496

Whimple Victory Hall

Financial Report for the year ending 31 May 2022

(to accompany the Trustees Annual Report 2021-22)

Whimple Victory Hall

Income and Expenditure for the year ending 31 May 2022

Income
Hire of Hall & Facilities
School Hire
Grants
Donations
Bank Interest
Fundraising
Soup & Sarnie
Events
Total income received
Expenditure
Water Rates and Insurance
Heat/Light and Power
Communications, Printing and Stationery
Professional Fees
Repairs and Maintenance
Major Improvements
Cleaning
General Expenses
Total Expenditure
Transfer to Building Fund
Surplus Income/(Deficit)		 2022
£
12,407.62
9,000.00
4,767.00
403.90
10.19
26,588.71
145.73
0.00
0.00
26,734.44
1,506.22
2,932.51
490.50
1,175.70
2,581.43
7,232.32
6,508.10
0.00
22,426.78
5,462.01
( 1,154.35)		 2021
£
6,190.38
10,961.16
18,638.00
6,360.73
41.57
42,191.84
0.00
0.00
0.00
42,191.84
1,111.61
1,946.42
316.59
44.00
1,260.73
985.80
5,896.03
201.60
11,762.78
30,429.06
0.00

Whimple Victory Hall

Balance Sheet for the year ending 31 May 2022

2022
£
Assets
Debtors
1,457.46
Bank Deposit Account
134,540.79
Bank Current Account
12,847.40
Liabilities
Prepayments
( 0.00)
Creditors
( 0.00)
Net Assets
148,845.65
Reserves
Rebuilding Fund
140,000.00
Profit and Loss Surplus
8,845.65
Total Reserves
148,845.65		 2021
£
911.51
98,679.08
46,450.36
( 37.50)
( 1,465.46)
144,537.99
134,537.99
10,000.00
144,537.99

Whimple Victory Hall

Independent Examiner’s Report to the Trustees of Whimple Victory Hall

We report to the Trustees on our examination of the accounts of the Whimple Victory Hall (Charity No: 291496) for the year ended 31 May 2022.

Responsibilities and Basis of Report

As the Charity Trustees of the Whimple Victory Hall, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

We report in respect of our examination of the Whimple Victory Hall accounts carried out under Section 145 of the 2011 Act and in carrying out our examination, we have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent Examiner’s Statement

We have completed our examination, and can confirm that there are no material matters that have come to our attention in connection with the examination giving us cause to believe that in any material respect:

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

G A Coates

G A Coates 26 July 2022 ………………………………….. …………………… Geraldine Coates Accounting Date Robson House Chapel Street Honiton Devon EX14 1EU