Newton Abbot and District Musical Comedy Society Annual Report Year Ended 31 May 2025
Newton Abbot and District Musical Comedy Society Annual Report Year Ended 31 May 2025
Contents Page Reference and Administration Details Members’ (Trustees) Annual Report Independent Examiner’s Report to the Trustees 4 General Activities Receipts and Payments Account Green Room Receipts and Payments Account Statement of Assets and Liabilities Notes and Accounting Policies
Newton Abbot and District Musical Comedy Society Reference and Administration Details Year Ended 31 May 2025
Registered Charity Number 291487
Trustees
Jeff Hocking Sarah Oxenham Claire Watson Deborah Boylan Secretary Valerie Chapman Richard Ward President/Chairman John Amery Treasurer Claire Holden Vice Chairman Sarah Thorpe Appointed August 2025 Elizabeth Law Appointed August 2025 Gillian Loder Kirsty Blackler-Hinks Pauline Robinson
Appointed August 2025 Appointed August 2025 Appointed September 2024 Appointed September 2024 Appointed August 2024
Principal Address
NADMCS The Green Rooms Chapel Hill Newton Abbot TQ12 2NB
Professional Advisors
Bankers: Lloyds Bank plc 41 Courtenay Street Newton Abbot Devon TQ12 2QW
Independent Examiner: Ryan Prynne ACCA CTA Francis Clark LLP Chartered Accountants Sigma House Oak View Close Edginswell Park Torquay Devon TQ2 7FF
Legal Advisor: Wollens At Harbourside 67 The Terrace Torquay TQ1 1DP
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Newton Abbot and District Musical Comedy Society Members’ (Trustees) Annual Report Year Ended 31 May 2025
The members present the report and accounts of Newton Abbot and District Musical Comedy Society for the year ended 31 May 2024.
Structure, Governance and Management
The Newton Abbot and District Musical Comedy Society is a charity registered with the Charity Commission under reference number 291487. It is governed by a set of Rules and managed by a committee appointed under those rules.
The Society is run according to its Rules and Objectives first adopted 25 February 1985 and amended 13 July 1998.
Members of the Committee (trustees) must be fully paid-up members of the Society and are elected on to the Committee by the other Members at the Annual General Meeting.
Organisation
A general committee administers the Society. The committee has met at regular monthly intervals to discuss the general running of the society, social events and plans for the future.
Risk
The members have examined the strategic, business, and operational risks which the Society faces and confirm that systems have been established to enable internal reports to be produced so that the necessary steps can be taken to mitigate these risks. In particular a child protection policy is in place.
Objectives
The objectives of the Society are:
-
To promote the education of the public in the dramatic and operatic arts, to further the development of the public appreciation and its taste in the said arts
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To assist and further such charitable institutions and charitable purposes as the committee shall from time to time determine.
In planning our activities for the year at trustees meeting we kept in mind the Charity Commission guidance on public benefit. The Society has no specific area of benefit and operates within the Newton Abbot area of Devon, involving as many people who wish regardless of personal background, faith, gender or personal circumstances.
Achievements and Performance
The society organised the following performances:
Summer Concert July 2024 NEWTS Xmas Concert December 2024 Legally Blonde The Musical October 2024 Robin Hood & The Babes in the Wood January 2025
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Newton Abbot and District Musical Comedy Society Members’ (Trustees) Annual Report
Year Ended 31 May 2025
Financial Review
The overall deficit for the year was £14,015 (2024: deficit £612), reflecting increased capital expenditure.
Fundraising Activities
The lottery continued to be successful and raised £774 (2024: £680) in the year. This is included within the Green Room.
Overall, the social account for the year showed a surplus of £62 (2024: £135).
The rent of the Green Room to the play group also assists in the funding of the Society.
Reserve Policy
Total cash reserves at 31 May 2025 were £12,187 (2024: £26,200). The reserves are held to cover future costs of the Society in general productions that it performs.
Future Plans
Future productions for 2025/26 were to include the NEWTS Summer concert in July 2025, Anything Goes the musical in October 2025, NEWTS Xmas Concert in December 2025 and Dick Whittington in January 2026.
Signed on behalf of the Trustees
…………………………………….. P J Amery
……………………………………..
R Ward
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Newton Abbot and District Musical Comedy Society
Independent Examiner’s Report to the Trustees of Newton Abbot and District Musical Comedy Society
Year Ended 31 May 2025
I report to the charity trustees on my examination of the accounts of Newton Abbot and District Musical Comedy Society for the year ended 31 May 2025.
Responsibilities and Basis of Report
As trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
Having satisfied myself that the accounts of the Charity is not required to be audited under section 144 of the Charities Act 2011 and is eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in accordance with s130 of the Charities Act; or
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the accounts do not accord with those records; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
Ryan Prynne ACCA CTA Independent Examiner Francis Clark LLP Chartered Accountants Sigma House Oak View Close Edginswell Park Torquay TQ2 7FF
Date:
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Newton Abbot and District Musical Comedy Society General Activities Receipts and Payments Account Year Ended 31 May 2025
| Unrestricted Funds | |||
|---|---|---|---|
| 2025 | 2024 | ||
| Notes | £ | £ | |
| Receipts | |||
| Subscriptions | 2 | 3,787 | 3,968 |
| Income from performances | 3 | 44,027 | 27,761 |
| Social events | 681 | 674 | |
| Hire | 150 | 300 | |
| Interest on cash deposits | 171 | 229 | |
| Sundry Income | 24 | - | |
| Donations | 643 | - | |
| ––––—— | ––––—— | ||
| Total receipts | 49,483 | 32,932 | |
| ══════ | ══════ | ||
| Payments | |||
| Cost of performances | 4 | 39,584 | 24,474 |
| Repairs and renewals | 85 | 64 | |
| Scenery/props storage | 528 | 528 | |
| Subscriptions and donations | 449 | 418 | |
| Social events | 619 | 539 | |
| NODA insurance for members | 571 | 515 | |
| Printing, postage and stationery | 16 | 48 | |
| Miscellaneous expenses | 4,960 | 1,132 | |
| Professional fees | - | - | |
| Accountancy fees | 1,380 | 1,350 | |
| ––––—— | ––––—— | ||
| 48,192 | 29,068 | ||
| Capital expenditure | |||
| Personal mixers + distributor | 8,500 | 1,180 | |
| Head mics | - | 252 | |
| Card Reader | 134 |
- | |
| DMX Splitters | 220 | - | |
| LED Stage Working Lights | 56 | - | |
| Cables and Plugs | 361 | - | |
| LED Par Lights and Barn Doors | 4,891 | - | |
| ––––—— | ––––—— | ||
| 14,162 | 1,432 | ||
| Total payments | 62,354 | 30,500 | |
| ══════ | ══════ | ||
| Net surplus/(deficit) for the year | (12,871) | 2,432 | |
| Accumulated Surplus at 1 June 2024 | 163,721 | 161,289 | |
| ––––—— | ––––—— | ||
| Accumulated Surplus at 31 May | 2025 | 150,850 | 163,721 |
| ══════ | ══════ |
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Newton Abbot and District Musical Comedy Society Green Room Receipts and Payments Account Year Ended 31 May 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Receipts | ||
| Hire | 3,625 | 4,010 |
| Utility charges to playgroup | 2,796 | 2,598 |
| Lottery income | 2,944 | 2,900 |
| ––––—— | ––––—— | |
| Total receipts | 9,365 | 9,508 |
| ══════ | ══════ | |
| Payments | ||
| Repairs and renewals | 1,904 | 4,649 |
| Insurance | 2,134 | 1,950 |
| Utilities |
4,006 | 2,786 |
| Other | 295 | 949 |
| Lottery prize money | 2,170 | 2,220 |
| ––––—— | ––––—— | |
| Total payments | 10,509 | 12,554 |
| ══════ | ══════ | |
| Net surplus/(deficit) for the year | (1,144) | (3,046) |
| Accumulated Deficit at 1 June 2024 | (137,521) | (134,475) |
| ––––—— | ––––—— | |
| Accumulated Deficit at 31 May 2025 | (138,665) | (137,521) |
| ══════ | ══════ |
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Newton Abbot and District Musical Comedy Society Statement of Assets and Liabilities Year Ended 31 May 2025
| 2025 | 2024 | |||
|---|---|---|---|---|
| £ | £ | |||
| Monetary assets | ||||
| Bank current account | 1,482 | 3,528 | ||
| Bank current account | 3,117 | 2,247 | ||
| Bank deposit account | 7,584 | 20,413 | ||
| Cash | 4 | 12 | ||
| ––––—— | ––––—— | |||
| 12,187 | 26,200 | |||
| ══════ | ══════ | |||
| Assets | ||||
| YMCA premises at valuation | 920,000 | 920,000 | ||
| Shown at investments value 2018 rebuild value | ══════ | ══════ | ||
| General | Green Room | 2025 | 2024 | |
| Funds | Funds | Total | Total | |
| £ | £ | £ | £ | |
| Keyboard | 2,520 | - | 2,520 | 2,520 |
| Sound desk | 3,275 | - | 3,275 | 3,275 |
| Lighting desk, dimmers and spotlights | 14,251 | - | 14,251 | 14,251 |
| Radio microphones and head microphones | 885 | - | 885 | 885 |
| Back cloths | 4,250 | - | 4,250 | 4,250 |
| Music stands, scrollers | 2,778 | - | 2,778 | 2,778 |
| Speakers | 1,085 | - | 1,085 | 1,085 |
| Communications system | 5,544 | - | 6,724 | 5,544 |
| Chairs for hall | - | 2,390 | 2,390 | 2,390 |
| CD player for hall | - | 86 | 86 | 86 |
| Hoover | 120 | - | 120 | 120 |
| Projector and cables | 1,112 | - | 1,112 | 1,112 |
| Thermal ticket printer | 310 | - | 310 | 310 |
| Projector shutters | 278 | - | 278 | 278 |
| LED lighting batons and cables | 469 | - | 469 | 469 |
| LED Strip lights | 368 | - | 368 | 368 |
| Microphones | 286 | - | 286 | 286 |
| Wireless comms x2 | 1,500 | - | 1,500 | 1,500 |
| Network cable | 37 | - | 37 | 37 |
| Smoke machines | 600 | - | 600 | 600 |
| Connection box | 566 | - | 566 | 566 |
| Personal mixers and distributor | 1,180 | - | 1,180 | 1,180 |
| Head mics | 252 | - | 252 | 252 |
| Card Reader | 134 | - | 134 | - |
| DMX Splitters | 220 | - | 220 | - |
| LED Stage Working Lights | 56 | - | 56 | - |
| Cables and Plugs | 361 | - | 361 | - |
| LED Par Lights and Barn Doors | 4,891 | - | 4,891 | - |
| S/H Moving Lights | 8,500 | - | 8,500 | - |
| ––––—— | ––––—— | ––––—— | ––––—— | |
| 58,304 | 2,476 | 58,304 | 44,142 | |
| ══════ | ══════ | ══════ | ══════ |
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Newton Abbot and District Musical Comedy Society
Statement of Assets and Liabilities Year Ended 31 May 2025
| 2025 | 2024 | |
|---|---|---|
| Debtors | ||
| Rent | 300 | 300 |
| ══════ | ══════ | |
| No other material assets are held by the Society. | ||
| Liabilities | ||
| Due within 1 year | ||
| Examiners Fees | 1,410 | 1,410 |
| ══════ | ══════ |
Approved by the Committee on …………………………………….2025
…………………………………….. Member
…………………………………….. Member
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Newton Abbot and District Musical Comedy Society Notes and Accounting Policies Year Ended 31 May 2025
1 Accounting Policies
a) The accounts have been prepared on the ‘receipts and payments’ basis.
b) Receipts and payments are allocated between funds as appropriate.
| 2 | Subscriptions | 2025 | 2024 |
|---|---|---|---|
| £ | £ | ||
| Senior Members’ Annual Subscriptions | 1,329 | 1,180 | |
| NEWTS Annual Subscriptions | 245 | 245 | |
| NEWTS Weekly Subscriptions | 2,213 | 2,543 | |
| ––––—— | ––––—— | ||
| 3,787 | 3,968 | ||
| ══════ | ══════ |
3 Performances
| Performances | |
|---|---|
| NEWT Summer Concert NEWT Christmas Concert Legally Blonde NEWT Peter Pan Pantomime |
Income Expenditure Surplus/ (Deficit) £ £ £ 528 507 21 731 800 (69) 16,701 18,173 (1,472) 8,273 17,794 9,563 10,541 (1,290) 7,253 |
| 44,027 39,584 4,443 |
4 Analysis of Show Expenditure
| Analysis of Show Expenditure | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Theatre/Set Hire | 2,403 | 1,450 |
| Costumes and make up | 2,056 | 2,210 |
| Royalties and scripts | 4,739 | 1,331 |
| Orchestra/band | 5,765 | 1,100 |
| Fees | 6,319 | 2,535 |
| Advertising/programmes etc. | 1,691 | 752 |
| Scenery/light/sound | 14,181 | 11,787 |
| Other | 2,430 | 3,309 |
| ––––—— | ––––—— | |
| 39,584 | 24,474 | |
| ══════ | ══════ |
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Newton Abbot and District Musical Comedy Society Notes and Accounting Policies Year Ended 31 May 2025
5 Expenses
The following fees and expenses have been paid/reimbursed to Committee members.
| Fees | Reimbursed | |
|---|---|---|
| Expenses | ||
| £ | £ | |
| Productions costs | - | 4,625 |
| Personal | - | 185 |
| Sundries | - | 476 |
| Green Room – Other | - | 125 |
| Social | - | 271 |
| Repairs | - | 44 |
| ––––—— | ––––—— | |
| - | 5,726 |
|
| ══════ | ══════ |
Trustees also take part in the Lottery on the same terms as other members of the society.
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