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2025-03-31-accounts

Trustees' Annual Re ort for the eriod p p

Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 03 2025

Section A Reference and administration details

Charity name 7[th] Group Royston (Barkway) Scout Group

Other names charity is known by

Registered charity number (if any) 291461

Charity's principal address Scout Hut (rear of Town House)

Church End Barley, Hertfordshire Postcode SG8 8JW

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Sarah Wylie Chairperson
Georgina Northen Treasurer
Lisa Ghiggini Secretary
Stuart Farrow
Louise Hood

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document

Association How the charity is constituted

Trustee selection methods

Trustees are appointed at one of the formal termly meetings or the Annual General Meeting. They are reappointed at the Annual General Meeting.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

All trustees give their time voluntarily and received no remuneration or other benefits.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities.

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In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The focus of our activities continues to be the provision of Scouting for boys and girls from 6 years to 14 years (Beavers, Cubs, Scouts). Activities are run in accordance with The Scout Association policies and guidance to engage and support young people in their personal development, empowering them to make a positive contribution to society.

The charity also provides opportunities for members to become volunteers themselves; at fundraising and community events and by promoting The Scout Association Young Leaders’ Scheme to those aged between 14 and 18.

Summary of the main activities undertaken for the themselves; at fundraising and community events and by promoting The Scout Association Young Leaders’ Scheme to those aged between 14 and public benefit in relation to 18. these objects (include within this section the statutory declaration that trustees have The group also has an Explorers section for 14 to18 year olds, run in association with the district scouting unit. had regard to the guidance issued by the Charity We welcome all families regardless of personal background, faith, gender Commission on public benefit)

We welcome all families regardless of personal background, faith, gender or personal circumstance.

Additional details of objectives and activities (Optional information)

We are grateful for the many hours our volunteer leaders have spent planning and running the many activities that have taken place throughout the year. Without their valuable contribution of time and energy we would not have been able to achieve so much.

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Explorers

Summary of the main The unit has enjoyed regular attendance from its members of which there achievements of the charity have been 21 in the year. The leaders encourage members to take it in during the year turns to plan and run the evenings themselves, to support their personal development and various themes were explored that contributed to the group's development and engagement. These included planning for upcoming events such as the Green Beret competition and skill development sessions focusing on map reading, compass settings, and survival skills. Social events, including culinary nights, fostered community spirit, while unique activities like tomahawk throwing and geocaching provided opportunities for adventure and teamwork. Throughout the year, the group participated in several events, ranging from outdoor adventures to social gatherings. Notable events included the Explorer Summer Camp in Brno, Czechia, which offered a comprehensive experience over 9 days, and the District Explorer Camp, which also involved extensive participation. Additionally, activities such as gliding, ice skating, and climbing promoted physical fitness and camaraderie among the members. Overall, these events successfully nurtured skills, friendships, and a greater appreciation for teamwork.

Scouts

The troop has welcomed 30 Scouts in the past year, and they have participated in a variety of events that significantly enhanced the members' skills and camaraderie. Meetings have been filled with cooking, badge skills and lots of games designed to develop team working skills. Notable activities included a Group Camp (which allowed the Scouts to develop teamwork and leadership skills over three days with the younger members of our unit present), the Autumn Scout Camp and District Green Beret competition which enabled Scouts to challenge themselves both physically and mentally across a weekend of team based activites. The festive season was celebrated with a Christmas party, and recently, a Mystery Camp allowed for adventurous exploration with the Scouts finding their own way by train and foot (with discreet supervision!) to their campsite in Suffolk. Overall, these events contributed to the personal development and social bonding of the Scouts.

Cubs

The pack has 25 Cubs, with more on the waiting list. During the year, they engaged in a variety of activities that focused on both skill development and fun social events. They undertook preparations for camps and specific skill-based sessions, with topics such as knots, pioneering, cooking, and navigation featured prominently. Additionally, various themed nights, including Polish cooking and Scottish dancing, were conducted, fostering a sense of community and culture within the group. The meetings also included planning for future events and opportunities for badge work, ensuring that every member had the chance to learn and achieve new skills. This was reflected with 8 cubs achieving the Silver Chief Scout Award in the period.

The Cubs participated in several memorable events, including the Summer Group Camp and Autumn Cub Camp. These events provided the children with exciting opportunities to develop teamwork skills, engage in outdoor activities, and strengthen their connections with one another. The

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Section D Achievements and performance

Clip n' Climb event also offered an evening of physical challenge and enjoyment, further enhancing their experience within the Scout community.

Beavers

The colony has 25 Beavers, with an ever-growing waiting list. We have a strong leadership team who are helped by some of our Young Leaders.

Highlights from the year include:

Fundraising

Fundraising to purchase equipment and top up member subscriptions has continued but the main focus of the fundraising effort continues to be on activity to raise the money required to replace the Scout Hut.

The group has raised another £7,536 in the financial year for this purpose, taking the Scout Hut fund to £29,674 at year end. The Trustees had expected to obtain planning permission for the new hut design in 2024 but negotiations with the village Parish Council who own the land the hut sits on have taken longer than planned. Agreement has now been reached and a planning application has been made. Once planning permission is obtained, fundraising efforts to pay for the build will be ramped up.

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Section E Financial review

We hold cash at the bank at year end of £61,288 of which £29,674 are Brief statement of the charity’s restricted funds raised to replace the Scout Hut and £702 are restricted policy on reserves funds raised to enable the charity to provide financial support to any members who can’t meet the cost of extra activities. The remaining £30,912 of unrestricted funds are held in order to meet any other expenditure that may occur, for example premises repairs or replacement furniture or equipment. The excess of funds held in unrestricted funds (which comes from non specific fundraising over a number of years) will be allocated to the hut project at the appropriate time.

Details of any funds materially Not applicable. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main source of funding is from member subscriptions, activity fees and fundraising events.

The main costs of the charity are activity costs and district subscriptions.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Georgina Northen Sarah Wylie
Georgina Northen Sarah Wylie


Treasurer		 Chair
28/01/2026
28/01/2026

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of 7[th] Royston (Barkway) Scout Group

On accounts for the year 31 March 2025 Charity 291461 ended no (if any) Set out on page(s) 8 & 9 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024.

Responsibilities and basis As the charity trustees of the Trust, you are responsible for the preparation of of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Ed Whybrow Date: 25/01/2026 Name: Ed Whybrow Relevant professional ICAEW qualification(s) or body (if any): Address: The Ramblers, High Street, Barley Royston, SG8 8JA

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Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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7th Royston (Barkway) Scout Group

291461

7th Royston (Barkway) Scout Group 7th Royston (Barkway) Scout Group 7th Royston (Barkway) Scout Group 291461 291461
For the period
from		 01/04/2024 To 31/03/2025
Section A Receipts and payments
A1 Receipts Restricted
funds
to the nearest £
-
-
-
7,536
-
-
409
7,945
-
7,945
-
-
-
-
-
-
4,626
-
4,626
-
-

4,626
3,319
27,057
30,376		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-

-
-
-
-
-
Grants & general
donations		 2,146
Member subscriptions 15,821
Activity fees 6,879
Fundraising: Scout Hut
Appeal		 -
Restricted donations -
Gift Aid received 1,227
Interest received 282
Subtotal(Gross
income for AR)		 26,355
A2 Asset and
investment sales		 -
Total receipts
A3 Payments
Activity costs 9,394
District subscriptions 7,474
Utilities 1,355
Insurance 1,227
Maintenance and repairs 979
Website 198
New Hut project costs -
Sundries 1,191
Sub total 21,817
3,319 - 6,943
-
27,057 - 54,345
30,376 - 61,288

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Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2Other monetary assets

B3 Investment assets

B4Assets retained for
the charity’s own use

B5 Liabilities
Signed by one or two
trustees on behalf of all the
trustees		 Details
Cash at bank
Total cash funds
(agree balances with receipts and
payments account(s))
Gift aid claim

Details
None

Details
Scout hut furniture
Camp equipment
Details

Utilities invoice


Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
30,912
30,376
-
-
30,912
30,376
OK
OK

-
-
-
-
Fund to which
asset belongs

Cost
(optional)

-


-
Fund to which
asset belongs
Cost
(optional)
Unrestricted
-
Unrestricted
-
Fund to which
liability relates

Amount due
(optional)

Unrestricted
-


-
Print Name
Georgina Northen		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
30,912
30,376
-
-
30,912
30,376
OK
OK

-
-
-
-
Fund to which
asset belongs

Cost
(optional)

-


-
Fund to which
asset belongs
Cost
(optional)
Unrestricted
-
Unrestricted
-
Fund to which
liability relates

Amount due
(optional)

Unrestricted
-


-
Print Name
Georgina Northen		 Endowment
funds
to nearest £
-
-
-
OK
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
When due
(optional)
Unrestricted -
-
Date of
approval
Georgina Northen Georgina Northen 28/01/2026

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