## **Trustees' Annual Re ort for the eriod p p**
Period start date Period end date Day Month Year Day Month Year **From** 01 04 2023 **To** 31 03 2024
## Section A Reference and administration details
**Charity name** 7[th] Group Royston (Barkway) Scout Group
**Other names charity is known by**
**Registered charity number (if any)** 291461
**Charity's principal address** Scout Hut (rear of Town House)
Church End Barley, Hertfordshire **Postcode** SG8 8JW
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Sarah Wylie|Chairperson|||
||Georgina Northen|Treasurer|||
||Nathalie Cordell|Secretary|Resigned 20 June 2024||
||Stuart Farrow||||
||Lisa Ghiggini|Secretary|Appointed 20 June 2024||
||Louise Hood||Appointed 20 June 2024||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
> **Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Trustees are appointed at one of the formal termly meetings or the Annual Trustee selection methods General Meeting. They are reappointed at the Annual General Meeting. (eg. appointed by, elected by)
Trustee selection methods
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
All trustees give their time voluntarily and received no remuneration or other benefits.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities.
2
In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The focus of our activities continues to be the provision of Scouting for boys and girls from 6 years to 14 years (Beavers, Cubs, Scouts). Activities are run in accordance with The Scout Association policies and guidance to engage and support young people in their personal development, empowering them to make a positive contribution to society.
The charity also provides opportunities for members to become volunteers **Summary of the main activities undertaken for the** themselves; at fundraising and community events and by promoting The Scout Association Young Leaders’ Scheme to those aged between 14 and **public benefit in relation to** 18. **these objects (include within this section the statutory declaration that trustees have** The group also has an Explorers section for 14 to18 year olds. **had regard to the guidance** We welcome all families regardless of personal background, faith, gender **issued by the Charity** or personal circumstance. **Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
We are grateful for the many hours our volunteer leaders have spent planning and running the many activities that have taken place throughout the year. Without their valuable contribution of time and energy we would not have been able to achieve so much.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
## Explorers
The unit has enjoyed regular attendance from its members of which there have been 20 in the year. The leaders encourage members to take it in turns to plan and run the evenings themselves, to support their personal development. Activities this year include a trip to the Czech Republic, joining in the Scouting Association’s annual Monopoly game in London (where the group came 11[th] ), supporting the Green Beret competition, camping at Thriftwood and hiking.
## Scouts
The troop has welcomed around 30 Scouts in the period. There have been 4 Scout camps including a 7[th] Royston group camp in Spring at Thriftwood, a weeklong summer camp to Bristol (including caving, rock climbing, sailing, kayaking, power boating and hiking!), the Green Beret at Pacar and finishing with the Norfolk coast expedition - a 26k hike and overnight stay in chilly March. Some of the other highlights included hiking, cooking and conservation work.
## Cubs
The pack has 32 Cubs, with more on the waiting list. Activities have included camps with multiple activities (including canoeing, campfire cooking and archery), night hikes, first aid, learning to tie knots and build campfires plus a visit to the local RSPB Centre.
A number of cubs will be moving up in soon and are working hard to complete their Silver Awards before they go.
## Beavers
The colony has 26 Beavers, with an ever-growing waiting list. We have a strong leadership team who are helped by some of our Young Leaders.
## Highlights from the year include:
- Gardening, science nad pedal kart racing activities
- Collaborating with the local vicar for the faith badge
- The spring and autumn camps
- Badge work including personal challenges
## Fundraising
Fundraising to purchase equipment and top up member subscriptions has continued but the main focus of the fundraising effort continues to be on activity to raise the money required to replace the Scout Hut.
The group has raised another £2,590 in the financial year for this purpose, taking the Scout Hut fund to £26,355 at year end. The Trustees had expected to obtain planning permission for the new hut design in 2024 but negotiations with the village Parish Council who own the land the hut sits on have taken longer than planned. Agreement has now been reached and we are hopeful planning permission will be obtained this year, after which time fundraising efforts will be ramped up.
4
## **Section E Financial review**
We hold cash at the bank at year end of £54,345 of which £26,355 are **Brief statement of the charity’s** restricted funds raised to replace the Scout Hut and £702 are restricted **policy on reserves** funds raised to enable the charity to provide financial support to any members who can’t meet the cost of extra activities. The remaining £27,288 of unrestricted funds are held in order to meet any other expenditure that may occur, for example premises repairs or replacement furniture or equipment.
**Details of any funds materially** Not applicable. **in deficit**
## **Further financial review details (Optional information)**
Our main source of funding is from member subscriptions, activity fees You **may choose** to include and fundraising events. additional information, where relevant about:
- The main costs of the charity are activity costs and district subscriptions.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Georgina Northen Sarah Wylie Sarah Wylie **Full name(s)** Georgina Northen **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date** 28 January 2025
5
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** 7[th] Royston (Barkway) Scout Group
**On accounts for the year** 31 March 2024 **Charity** 291461 **ended no (if any) Set out on page(s)** 8 & 9 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024.
**Responsibilities and basis** As the charity trustees of the Trust, you are responsible for the preparation of **of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** Ed Whybrow
**Date:** 30 January 2025
**Name:** Ed Whybrow FCA **Relevant professional** ICAEW **qualification(s) or body (if any): Address:** The Ramblers, High Street, Barley Royston, SG8 8JA
6
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
7
|**7th Royston (Barkway) Scout Group**|**7th Royston (Barkway) Scout Group**|**7th Royston (Barkway) Scout Group**|**291461**|
|---|---|---|---|
|**Receipts andpayments accounts**||||
|**For the period**
**from**|**01/04/2023**|**To**|**31/03/2024**|
**CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,994**||**Restricted**
**funds**
**to the nearest £**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**||**Total funds**
**to the nearest £**
**2,994**
**14,243**
**12,707**
**2,590**
**8**
**3,854**
**308**
**36,704**
**-**
**36,704**
**12,394**
**5,688**
**2,044**
**1,207**
**1,475**
**243**
**659**||**Last year**
**to the nearest £**|
|Grants & general
donations|**2,994**||**-**||**-**||**2,994**||**4,059**|
|Member subscriptions|**14,243**||**-**||**-**||**14,243**||**13,905**|
|Activity fees|**12,707**||**-**||**-**||**12,707**||**10,251**|
|Fundraising: Scout Hut
Appeal|**-**||**2,590**||**-**||**2,590**||**3,256**|
|Restricted donations|**-**||**8**||**-**||**8**||**33**|
|Gift Aid received|**3,849**||**5**||||**3,854**||**-**|
|Interestreceived|**63**||**245**||||**308**||**-**|
|**_Subtotal_**_(Gross_
_income for AR)_|**33,856**||**2,848**||**-**||**36,704**||**31,504**|
|||||||||||
|**A2 Asset and**
**investment sales**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**31,504**|
|||||||||||
|Activity costs|**12,394**||**-**||**-**||**12,394**||**13,732**|
|District subscriptions|**5,688**||**-**||**-**||**5,688**||**6,710**|
|Utilities|**2,044**||**-**||**-**||**2,044**||**789**|
|Insurance|**1,207**||**-**||**-**||**1,207**||**1,204**|
|Maintenance and repairs|**1,475**||**-**||**-**||**1,475**||**604**|
|Website|**243**||**-**||**-**||**243**||**415**|
|Sundries|**659**||**-**||**-**||**659**||**602**|
|**_Sub total_**|**23,710**||**-**||**-**||**23,710**||**24,055**|
|**A4 Asset and investment purchases**
Camp & hut equipment
**1,968**
**_Sub total_**
**1,968**
**_Total payments_**
**25,678 **
**_Net of_**
**_receipts/(payments)_**
**8,178**
**A5 Transfers between**
**funds**
**-**
**A6 Cash funds last year**
**end**
**19,110**
**_Cash funds this year end_**
**27,288**|||**-**
**-**
**-**
**2,848**
**24,209**
**27,057**||**-**
**-**
**-**
**-**
**-**
**-**
**-**||**1,968**
**1,968**
**25,678**
**11,026**
**-**
**43,319**
**54,345**|||
|Camp & hut equipment|**1,968**||||||||**1,118**|
|**_Sub total_**|**1,968**||||||||**1,118**|
|**_Total payments_**
**_Net of_**
**_receipts/(payments)_**
**A5 Transfers between**
**funds**
**A6 Cash funds last year**
**end**
**_Cash funds this year end_**||||||||||
||||||||||**25,678**|
|||||||||||
||**8,178**||**2,848**||**-**||**11,026**||**6,331 **|
||**-**||||**-**||**-**||**-**|
||**19,110**||**24,209**||**-**||**43,319**||**36,988**|
||**27,288**||**27,057**||**-**||**54,345**||**43,319**|
8
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2Other monetary assets**
**B3 Investment assets**
**B4Assets retained for**
**the charity’s own use**
**B5 Liabilities**
Signed by one or two
trustees on behalf of all the
trustees|**Details**
Cash at bank|**Details**
Cash at bank|**Unrestricted**
**funds**
**to nearest £**
**27,288**
**-**|**Unrestricted**
**funds**
**to nearest £**
**27,288**
**-**|**Unrestricted**
**funds**
**to nearest £**
**27,288**
**-**|**Restricted**
**funds**
**to nearest £**
**27,057**
**-**|**Restricted**
**funds**
**to nearest £**
**27,057**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|---|
||Cash at bank||**27,288**|||**27,057**||**-**|
||||**-**|||**-**||**-**|
||**_Total cash funds_**||**27,288**|||**27,057**||**-**|
||(agree balances with receipts and
payments account(s))
Gift aid claim
**Details**
None
**Details**
Scout hut furniture
Camp equipment
**Details**
Utilities invoice
Signature||OK
OK
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost**
**(optional)**
Unrestricted
**-**
Unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
Print Name
Georgina Northen|||||OK|
||||||||||
|||||||||**-**|
|||||||||**-**|
|||||||||**Current value**
**(optional)**|
|||||||||**-**|
|||||||||**-**|
|||||||||**Current value**
**(optional)**|
|||||||||**-**|
|||||||||**-**|
|||||||||**When due**
**(optional)**|
||||Unrestricted|||||**-**|
|||||||||**-**|
|||||||||Date of
approval|
||Georgina Northen|||Georgina Northen||||28 Jan 2025|
||||||||||
9