HOLTON and BLYFORD VILLAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th APRIL 2025 Prepared by Foundation Business Services
HOLTON and BLYFORD VILLAGE HALL INDEX TO FINANCIAL STATEMEN YEAR ENDEO 30th APRIL 2025. Page Number Management Committee Anntjal Report Independent Examiners Report Statement of Financial Actiwties Balance Sheet Notes forming part of Financial Statements 7-11
HOLTON and BLYFORD VILLAGE HALL REPORT OF MANAGEMENT COMMIThEE FOR YEAR ENDED 30th APRIL 2025. The Management Committee present their report along with the financiol statements of the Charityfor the Year Ended 30th April 2025. REFERENCE and ADMINISTRATIVE INFORMATION Charity Name Charity Registration No Principal Addre55 Holton and BlyFord Willage Hall 291379 Holton and Blyford Village Hall Holton. Halesworth, Suffolk. Management Committee Chairperson A Cackett Treasurer Secretary Other Members B. Bridgland G Cackett Holton Parish Council BlyFord & Sotherton Parish Council Independent Examiner C W Taylor Foundation Business Sernices Amberdel. St Michaels Way. Wenhaston Halesworth. Suffoll IP19 9EH. Bankers Barclays Bank PIC
HOLTON and BLYFORD VILLAGE HALL REPORT OF THE MANAGEMENT COMMirrEE FOR YEAR ENDED 30th APRIL 2025. lcontlnuedl STRucfuRE GOVERNANCE and MANAGEMENT Holton and Blyford Village Hall is re8lStered with the Charlty Commissioners as no 291379 and is governed by its Trust Deed dated 6th November 2000. Recrultment and Appolntment of Management Committee Members. The Charity is administered by a management committee. Members of the committee are elected at the annual general meeting. Indu¢tlon and Training of members. On appointment to the committee members are provided with: Copies of Trust Deed and amendment thereto. - Copies of the Minutes of Members, meetings. Copies of the latest set of Statutory Accounts. In addition members are encouraged to read Charlty Commisslon and other newsletters and to attend courses designed to keep them abreast of their duties and responsibilities. Or8anisational Structure. The Management Committee meet at least six time5 a year to dsscuss all governance matter5 concernin8 the Charity. At these meetings the Management Committee consider and rnake decisions on actions to be taken in accordance with the Charity's objectives. Decisions are reached by majority vote where unanimity has not been achieved. Risk Assessment. The Management Committee are aware Df the Charity Commi55ion reQireMent to review the major risks to which the Charity Is exposed and to establish procedures to minimise these risks. The Mènagement Committee have exaTnined the major strategic business and operational risks which the Charity faces and confirms that systems have been established to enable regular reports to be produced so that the necessary steps tan be tsken to lessen the risk. OBJECTIVES and ACTIVITIES The principal objettives of the Charity are to maintain the Village Hall for the communal benefit of the inhabitants of the parishes of Holton and Blyford and their 5urroundlng areas. The Management Committee aims to provide first class hall facilities at an affordable Cost to voluntary organisations serving the community.
HOLTON and BLYFORD VILLAGE HALL REPORT OF THE MANAGEMENT COMMIThEE FOR YEAR ENDED 30th APRIL 2025. l¢ontlnuedl 41 ACHIEVEMEf4TS and PERFORMANCE. Holton Village Hall aims to be a popular venue for both regular user5 and for one-off events. Compared with the previous year total increased from £27,630 to £27,981. The Hall remains in good repair and decorative order and regular reviews are made for the need for maintenance and repair to ensurethis corEtinues. It conttnue5 to be appropriate to malntain reseNes suffictent to ensure the viability of the Charity. 51 FINANCIAL REVIEW During the year the Charity recoriled incoming resources of £27,981. Investment Poliry There are no restrictions on the Charitvs power to invest. The investment Stratègv is set by the Management Committee and takes account of recent demand foi funds. The Management Committee a150 consider the income requirements. ReseThe5 Policy The General Fund represents the unrestricted funds arisbng from past operating results and also represents the free reserves of the Charity. It 15 the policy of the Charity to malntain sufficientfunds to enable it to carry out its objectives and to meet periodic Capital Expenditure, repairs to the building and unforeseen contingencies. Independent Examlner. A re501ution to appoint CareyTaylor of Foundation Busine55 Services 35 an Independent Examiner will be proposed at the next Annual General Meeting. Mrs A. Cackett (Chairperson) Mr B. BTidgland (Treasurer) Slgned on behalf of the Management Committee
INDEPENDENT EXAMINERS REPORTTO THE MANAGEMENT COMMITTEE OF THE HOLTON AND BLYFORD VILLAGE HALL IN FOR THE YEAR ENDED 30TH APRIL 2025. I report on the financial statements of the Holton and Blyford Village Hall forthe year ended 30th April 2025 which are set out on pages 5- 11. Re$pertive Responsibilities of the Management Comm5ttee and Independent Examlner. The Charity's Mana8ernent Committee cot)sldèr that an audit is not required for this vear under section 43121 of the Charities Att 21X)6 (the Act) and that an independent examination 15 needed. Itls my responsibility to examine the financial statements lunder section 4313 Ilalof the Act) to follow the procedures laid down in the General Direction5 given by the Charity Commisslon lun¢Jer Section 4317llbl of the act and= - to state whether particular matter5 have comè to my attention. Basis of Independent Examlrters Report. My examinatlon was Carried out in accordènce with the General Direttion5 given by the Charity Commissioners. An examination include5 a review of the accounting records kept by the Charity and a compari50n of the financial statements presented with those records. It also includes consideration of any unusual item5 or di5cIosures in the financial statements and seeking explanauons from the Management Committee concerning such matters. The procedures undertaken do not provide all the evidence that would be requlred In an audit and consequently I do not express an audit opinion on the financial statement5. Independent Examiners Statement. In the course of my examination no matter has come to my attention: which gives me reasonable cause to believe that in any material respect, the Commlttee Members have not met the requirements to ensure that= proper accounting records are kept in accordance with Settion 41 of the act and . financial statements are prepared which aEree with the accounting records and to comply with the aceounting requirements of the Act or: to which, in my opinion, attention should be drawn in ordèr to enable a proper understanding of the financial statements to be reaehed. CWTaylor Independent ExBm4ner. Foundatbon Business SeIte$. Amberdel, St Michaels Way, Wenhaston, Halesworth, Suffolk. Date:
HOLTON and BLYFORD VILLAGE HALL. STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30th APRIL 2025 General Funds 2025 In¢oming Resources Total 2025 Total 2024 Notes From generated funds Voluntary Incorne Activities for generating funds Investment Income From Charitable Attivities Total Incoming Resources 555 12497 190 14739 27981 555 12497 190 14739 27981 20 14229 189 13192 27630 Resources Expended Cost of generating funds Fundralsing & Trading costs Charitable Artivitie5 Governance costs 2459 19485 1108 23052 2459 3336 14035 1237 18608 19485 1108 23052 Net Incoming (Outgoing) Resources Net Movement In fund& Totsl Funds Broughtforward 4929 110408 4929 9022 110408 101386 Total Funds Carrled Forward 115337 115337 110408 All Incoming resources and resources expended above include gains and losse5 recognised in the year and are derived from continuing 3Ctivities The notes on pages 7 to 11 form an integral part of these financial statements.
HOLTON and BLYFORD VILLAGE HALL. BALANCE SHE AS AT 30th APRIL 2025. 2025 2024 Notes Fixed Assets li 76318 75696 Current Assets Debtors and Prepayments Stotk on Hand Cash at Bank and in Hand 12 1117 744 38592 347 744 34788 40453 116771 35879 111575 Creditors: Amounts falllng due withln one year Creditors and Accruals 13 1434 1167 Net Assets 115337 11(1408 Funds of the Charlty Unrestricted funds 14 115337 110408 Total Funds 115337 110408 These financial statements were approved by the Management Committee and signed on their behalf by-_ Mrs A. Cackett- Chairper50n Date Mr B. Bridgland- Treasurer Date The notes on pages 7 to 11 form an integral part of these financial statements.
HOLTON and BLYFORD VILLAGE HALL Note5 forming part of the Ilnancial ststement for the year ended 30th Aprll 2025. A<countlng Polities Basis of Accountlng. These financial statement5 have been prepared under the hlstoric cost convention and in accordance with the Statement of Retommeniled Practice= Accounting and Reporting by Charitie5 ISORP 21J051 issued In March 2005 and applicable UK accountlng standards and Charltles Art 2006. bl Funds held by the Charlty are-_ General Funds- these are unrestricted funds which are available for use at the discretion of the members in furtherance of the general objectives of the Charlty and which have not been designated for other purposes. Incoming Resources Recognition of Incomlng resources. These are included in the Statement of Financlal Activltie5 ISOFAI when= - The Charlty becomes entided to the resources. - The Management Committee are certain they will receive the resources. The monetary value can be measured with sufficient reliability. Inwming rèsources wlth related expendlture. Where the incoming re50urce5 have related expendlture las Wlth fundraising) the incoming resources and related expenditure have been reported 8ross in SOFA. Grants and Donations. Grants and donations are only included in the SOFA when the Charlty has unconditional entitlementto the resources. Investment In¢ome Thls is included gross in the accounting period In which It is recèivable.
HOLTON and BLYFORD VILLAGE HALL. ljotes forming part of the flnancial ststement for the year Ènded 30th Aprll 2025. dl Expenditure and Liabllltles. All expenditure 15 included on an accrual basis and is recognlsed when there is a legal or construttive obllgation to pay for expenditure. All costs have been direttly 3ttributed to one of the financial categories or resources expended In the statement of Pinancial activities. The Charity is not registered for VAT and accordingly expenditure is shown @ross of irrecoverable VAT. Cost of generating funds comprises of the costs as50Ciated with attracting voluntary income. Charitable activities comprises those costs incurred by the Charity and the delivery of its activities and services for its beneficiaries. It includes both the costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional statutory reoulrements of the Charity and include the accountancy and independent examination fees and costs linked to the strategic management (rf the Charkty- - All costs are allocated been the expenditure categories and the Statement of Financial activities on a basis designed to reflect the use of resource. Costs relating to a particular activity whilst others are apportioned on an appropriate basis. Li3bilitie5 are recognised as soon as there Is a le8al or constructive obligation ¢ommittiD8 the Charity to buy resources. - Tangible fixed assets for use by the Charity are capitalbsed if they Can be used for more than one year. They are valued at cost or, if gifted, the value to the Charitv on receipt. Depreclatlon Depreciation is provided on tar*gible fixed assets at rates calculated to write off the cost over their expetted useful economic lives as follow5.' Ftxtures, fittings and equipment- 20% redu¢Sng balance.
HOLTON and BLYFORD VILLAGE HALL. Notes forniin8 Part of the flnancial statement forthe year ended 31Yth Aprll 2025. 2025 2024 21 Voluntary Income Grants East Suffolk D C Donations 530 25 20 555 20 3} Artlvitles for Generatlng Funds Fund Raising- Various Pub/Bingo/Breakfast Sundry Tote 3876 7501 20 iioo 12497 6910 6219 loo iooo 14229 Investment Income Bank Interest 190 190 si Incoming Resources from Charltsb5e Actlvltles Hire Charges for use of Hall & Garage 14739 13192 61 Charltable Activities expenditure Flooring repairs and maintenance Repair5 and maintenance to property and equipment 1521 3490 1632 2159 659 3699 121)0 2498 579 2342 -5413 Water Cylinder Replacement Blinds Water Rates Cleaning Costs and Materia15 Letting Officers Wages Electricity & Gas Telephone Insurance Waste Disposal Licence5 Sundry Dèpreciatio 3258 1200 6852 598 1157 461 752 100 1192 19485 316 911 14035 Inote 111
HOLT014 and BLYFORD VILLAGE HALL. Notes fomiin8 part of the financial statement for the year ended 30th April 2025. 2025 2024 71 Governance Costs Advertising, Postage & Stationery Independent Examlners Fee 603 505 1108 752 485 1237 81 Committee Members RemuneratSon The committee members neither received nor waived and emoluments during the year 12022 Nil) 2025 2024 Number of commlttee membeis who were paid expenses 91 Fees for Examination of the Accounts. Independent examiners fees for reporting on accounts 505 485 ioi Staff costs Gross waEes and salaries 00 1200 Average number of parttime equivalent employees this year The parts of the Charfty In which the employees work- charitable activities. No employee received emoluments of more than £60,000 111 Tanglble Flxed A55et5 Land & Fyrnlture Totsl Building & Equip 72053 27359 99412 1814 1814 29173 101226 At 1st May 2024 Additions during year As at 30th April 2025 Depreciation At 1st May 2024 Charge for Year As at 30th April 2025 Net Book Value At 30th April 2025 72053 23716 1192 24908 23716 1192 24908 72053 4265 76318 At 30th April 2024 72053 3643 75696 -io-