Registered charity: 291347 Maple School, Hall Place Gardens, AL1 3SW # Maple School PTA Registered Charity Number: 291347 ## Trustees’ Annual Report for the year ended 31 August 2023 > Principal Office: c/o Maple Primary School Hall Place Gardens St Albans, Hertfordshire AL1 3SW > Trustees: Naomi Dugdale (Co-Chair) Rosalind Mitchell (Co-Chair) Mrs Shanti Johnson (Headteacher) Jennifer Turner (Treasurer) Nicola Lloyd (Secretary) ## Report of the trustees for the year ended 31 August 2023 The Trustees present their annual report and financial statements of the charity for the year ended 31 August 2023. The financial statements have been prepared on a receipts and payments basis and comply with the charity’s governing document and the Charities Act 2011. ## Structure, Governance and Management The charity is an unincorporated association constituted under a governing document adopted by the charity’s members at an extraordinary general meeting on 3 October 2014. The members include the parents, guardians or carers of any pupil currently attending Maple Primary School, St Albans, Hertfordshire, as well as the teaching and non-teaching staff currently employed by the school. Under the constitution the Trustees are persons elected as committee members of the governing body at the annual general meeting. Additional Trustees may be co-opted by the trustees at any time. The Trustees’ term of office is one year. Retiring Trustees may seek re-election at the annual general meeting. Elected Trustees must be members, but co-opted Trustees need not be members. Jennifer Turner took over as Treasurer from Abigail Mellor in October 2023. In January 2023 the charity renewed its membership with ParentKind which provides it with all risks insurance cover (public liability, employers’ liability, loss of money, fidelity guarantee and personal accident cover). All Trustees and members give of their time voluntarily and receive no remuneration or other benefits. ## Objectives and Activities The charity exists to raise money for the wellbeing, education and benefit of the pupils of Maple Primary School in St Albans, Hertfordshire. Specifically, the objects of the charity are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the local education authority) and in furtherance of this object charity may: (a) foster more extended relationships between the staff, parents and others associated with the school, and (b) engage in activities which support the school and advance the education of the pupils attending it. During the year ending 31 August 2023 the charity organised several fundraising activities for the school’s pupils and their parents which are summarised below. Monies raised by the charity through its activities and from donations are used to provide grants to help fund: (a) improvements to the school’s facilities and environment, and (b) the acquisition and upgrading of equipment and materials, in accordance with the objectives of the charity. The charity also buys items to donate to the school. The objective of the past year has again been to build the community spirit through a programme of activities and events. The PTA has helped fund a couple of small initiatives to improve the school playground and made donations towards the King’s Coronation and Christmas celebrations. It is in the process of refurbishing a small internal courtyard to enable overflow of the canteen facilities and breakout teaching areas. ## Financial Review ## _Reserves_ The charity operates on a receipts and payments basis without reference to a balance sheet. When considering funds available for grants and donations, an operational reserve of £3000 is deducted. ## _Sources of Funds_ The key to achieving our annual fundraising aims is a programme of regular events attended by pupils and/or their parents, as well as other activities. These provide essential fundraising opportunities but are also a chance for the school community to socially come together and enjoy extra-curricular activities. A summary of funds raised is as follows: 2 ||£s| |---|---| |**EVENTS**|| |AGM|166| |Clothes Swap|901| |Xmas Fair|2,356| |Xmas Silent Auction|568| |Xmas Raffle|782| |Xmas festive trail|(92)| |Junior Disco - Xmas 22|471| |Infants' Xmas party|40| |Panto 2022|884| |Panto 2023 deposit|(549)| |Odyssey cinema|134| |Mother's Day Gift Sale|129| |Infants' Party July|206| |Junior Disco - Summer|682| |Camp Out 23|2,714| ||| |**COMMISSION SCHEMES**|| |Commission (Christmas Treeasy)|84| |Commission (Labelplanet, mynametags)|89| |Commission (Amazon)|380| |Commission (clothes bank)|218| |Commission (Easyfundraising)|18| ||| |**SCHOOL UNIFORM**|| |School Uniform Shop|3,269| |Second hand uniform shop|781| |School Uniform Shop - previous FY|(44)| ||| |**OTHER FUNDRAISING**|| |Donations|463| |Maple Money|1,775| |Xmas Baubles|182| |Xmas jumpers|146| |Xmas Cards|589| |**_Sub Total 'Events,Commission, Uniform and_**
**_Other Fundraising'_**|£17,340| The deposit for the 2023 panto was also paid in this FY – costs will be recouped in ticket sales. Due to adverse weather in July 2023 the annual Camp Out event was postponed until September, just after the year end. Much of the receipts from ticket sales and costs for this event were received and paid for prior to the year end and are thereby recognised in this year’s accounts. 3 In addition to events, the PTA also manages the supply of all branded school uniform which provides a significant income to the PTA. The income and costs from the sale of new uniform can go up and down significantly year on year depending on stockholding and whether there are any significant costs settled before or after the year end. There were large invoices settled in September 2023 which will be offset against next year’s income. Second-hand uniform is also collected and sold by the PTA. The PTA is part of various charity commission schemes (Amazon Smile until this initiative stopped, EasyFundraising, My Nametags, Label Planet and Christmas Treeasy) which generates income for the charity. The PTA also hosts a clothes recycling box at the school, which earns a commission based on volume collected. Each year Christmas Cards are designed by the pupils – sales of these cards raise funds for the charity. The PTA’s ‘Maple Money’ scheme recently introduced to reduce the amount of cash takings has continued to run, whereby children and parents buy cards with £10 credit to spend at cake sales, ice lolly sales, and other maple events. Sales of these cards was £1,775, the income from these can be attributed to cake and ice lolly sale events and other miscellaneous events. We also received £463 in donations from parents of the school via their corporate charity schemes. The total funds raised (events, uniform and miscellaneous fundraising income minus expenses) during this year was £17,340. ## _Expenditure of Funds_ - Charity operating costs - School grants (Donations to school to improve facilities and school life) ||**_£_**|





| |---|---|---| |**PTA OPERATING COSTS**||| |Parentkind Membership|(140)|| |Admin|(31)|| |||| |**_Sub total'PTA Operating Costs'_**
£(171)||| |||| |**School Donations**||| |SD - Xmas - infant books|(101)|| |SD - Wildflowers|(153)|| |SD - Courtyard Revamp|(1,666)|| |SD - Kings Coronation|(683)|| |||| |**_Sub-total'School Donations'_**
£(2,603)||| 4 Note that all payments from the charity’s bank account require dual authorisation. During the year the charity made grants to the school to develop a wildflower meadow in the school playground; and to start the revamp of a disused courtyard to create a vibrant space for dining overflow and break out teaching. It also replanted an area of the playground and provided the children with activities to commemorate the King’s coronation and provided book gifts for the school’s Christmas celebrations. ## Public Benefit Statement The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission for England and Wales in exercising their powers and duties. ## Declaration The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the charity’s Trustees: Jennifer Turner, Treasurer Date: 5/10/24 5 1 ## **Maple School PTA Registered Charity No. 291347 Accounts as at 31/8/23** ## **Cash Position** |**Cash Position**
**Maple School PTA**
**Accounts as at 31/8/23**
**Registered Charity No. 291347**||| |---|---|---| |Barclays Cash Balance as at 1 September 2022|17,668|| |Income to date|33,061|| |Less: PTA Costs to date
Net Available Cash for year
Less: Donations To School
Surplus Cash|(15,891)
17,170
(2,603)
14,567|| |||| |Cash Balances as at 31/8/23
Cash Floats Held
Total Cash Balances 31/8/23||32,235| |||105
32,339| |**Financial Commitments**
**Budget**|**Remaining**|| |Cash Balances as at 31/8/23||32,339| |Total Financial Commitments
Operating Funds Reserve||0
3,000| |Net Assets(Uncommitted Funds)||29,339| |||| ## **Detailed Analysis** |**Detailed Analysis**|||| |---|---|---|---| ||**Income**|**Expenses**|**Surplus**| |**EVENTS**|||| |AGM
Clothes Swap
Xmas Fair
Xmas Silent Auction
Xmas Raffle
Xmas festive trail
Junior Disco - Xmas 22
Infants' Xmas party
Panto 2022
Odyssey cinema
Mother's Day Gift Sale
Infants' Party July
Junior Disco - Summer
Camp Out 23
Panto 2023|821
1,074
2,854
583
947
118
787
452
4,870
1,196
480
553
1,367
4,962
0|655
174
498
15
165
209
316
412
3,986
1,062
351
346
685
2,248
549|166

901

2,356

568

782

(92)

471

40

884

134

129

206

682

2,714

(549)| |**COMMISSION SCHEMES**
Commission (Christmas Treesy)
Commission (Labelplanet, mynametags, Easy2Name, Stamptast)
Commission (Amazon)
Commission (clothes bank)
Commission (Easyfundraising)
**SCHOOL UNIFORM**|84
89
380
218
18|0
0
0
0
0|84

89

380

218

18| |School Uniform Shop|6,876|3,607|3,269| |Second hand uniform shop
School Uniform Shop - previous FY|792
269|11
313|781

(44)| |**OTHER FUNDRAISING**|||| |Donations
Maple Money
Xmas Baubles
Xmas jumpers
Xmas Cards|463
1,804
182
146
589|0
29
0
0
0|463

1,775

182

146

589| |**_Sub Total 'Events,Commission, Uniform and Other Fundraising'_**|32,971|15,630|17,340| |Check
**PTA OPERATING COSTS**|||0| |Parentkind Membership
Admin
Camp Out 22
hedgehog sale|0
1
43
47
0|140
41
34
47
0|(140)

(40)

9

0

0| |**_Sub total 'PTA Operating Costs'_**|91|261|(171)| |Check
**School Donations**|||0| |SD - Xmas - infant books
SD - Wildflowers
SD - Courtyard Revamp
SD - Kings Coronation|0
0
0
0|101
153
1,666
683|(101)

(153)

(1,666)

(683)| ||||| |**_Sub-total 'School Donations'_**|0|2,603|(2,603)| |Check
0
0
0|||| |**Grand Total**|**33,061**|**18,494**|**14,567**| |Check
0
0
0|||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Rèport to the trusteesl members of Maple School PTA On accounts for the year ended 2023 Charity no lif any 291347 Set out on pages I report lo the trustees on my examination of the accounts of the above charily 1.the Trust") for the year ended Responslbllltles and As the charity trustees of the Trust. you are responsible for Ihe preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chanty Commission under section 145(5)Ibl of the Act. I have completed my examination. I confirm thal no material mallers have Gome to my attention {other than that disclosed below ") in connection with the examination which gives me cause to believe thal in, any material respect.. accounting records were not kept in accordance wilh section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no olher matters in Connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Ple8se delete the words in the brackets if they do not 8ppIy. Oate: Slgned: 201s/z* Name: Hary Lesinski Relevant professional qualificationls) or body (if any): Address: 10 Batchwood Drive St Albans AL3 5SB October 2018 IER Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners>. Glve here brief detsils of any items that the examiner wlshes to disclose. IER October 2018