PHOENIX COMMUNITY CENTRE ASSOCIATION
Charity Number: 291277
ANNUAL REPORT & FINANCIAL STATEMENTS
FOR THE YEAR ENDED
30TH SEPTEMBER 2020
Phoenix Community Centre Association Legal and Administration
Current Trustees:
Ms B Mealing Mr A B Diamond Ms E Edevbie Mr D Dwyer
(deceased on 12th Septeber 2020) Treasurer (appointed on 9th June 2022) (appointed on 6th June 2022)
Charity No: 291277 Principal Address: 66 Westow Street Upper Norwood London SE19 3AF
Independent Examiner: M P Fiscal Solutions Unit 5513 P O Box 6945 London, W1A 6US United Kingdom
Bankers:
Barclays Bank Plc Leicester LE87 2BB Lloyds Bank 25 Gresham Street London EC2V 7HN
Solicitors:
Bennett Welch BankChambers Westow Hill Upper Norwood London SE19 1TY
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Phoenix Community Centre Association Trustees Report For the year ended 30th September 2020
The trustees present their report with financial statements of the charity for the year ended 30 September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’
Governing Document
The charity is controlled by its governing document dated 6 March 1985 as amended May 2015, and constitutes an unincorporated body.
Recruitment and Appointment of New Trustees
Trustees are appointed by eligible members of the committee at Annual General Meetings.
Organisational Structure
Principal positions are Chair, Secretary and Treasurer. The committee work as a team and duties are not specified due to the varied nature of community work.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Income is derived from hirers who are either long term clients under contract, or casual hirers who pay four weeks in advance, thus obviating default. All incoming invoices are scrutinised, and outgoing cheques countersigned.
OBJECTIVES AND ACTIVITIES
Objective and Aims
To promote the benefit of the inhabitants of principally the London Postal District of SE19 and the immediately surrounding postal districts, to wit, Thornton Heath, SE25, SE20, SE26, SE21 and SE27 by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisuretime occupation with the objective of improving the conditions of life for the said inhabitants; to maintain and manage the Community Centre for activities promoted by the Association and its constituent bodies in furtherance of the above objectives.
The Association actively encourage people to instruct or engage in healthy lifestyles, both physically and mentally.
Significant Activities
The trustees have given due consideration to the Charity Commission’s published guidance on the public benefits requirement.
The main activities undertaken for the public benefit during the financial year 2019 to 2020 include Keep Fit, Dance Fit, Bridge Club, Over 50’s Retirement Association, Pilates, Alcoholic Anonymous (AA), Slimming World, Senior Fitness, Art Therapy, Peter Pan Play Group, Art Therapy, Salsa Dance & Yoga, T’ai Chi and Qigong, Faith Groups, Councillors’ Surgeries, Narcotics Anonymous (NA). The Centre also provides meeting rooms for a wide variety of local groups, serving as a designated warm space for our elderly users during the winter months.
FINANCIAL REVIEW
Reserves Policy
The Association holds two current accounts, with Barclays Bank being the primary account. A reserve of approximately £15,000 is held with Lloyds as contingency money to reimburse hirer’s deposits, caretakers’ salaries etc., in the event that the building may have to close for maintenance or emergency.
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Phoenix Community Centre Association Trustees Report For the year ended 30th September 2020
PUBLIC BENEFIT
We have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and planning our future activities. In particular the Trustees consider how planned activities will contribute to the aims and objectives of the charity and are confident that our activities during the past year have been for the public benefit.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year.
In preparing these financial statements the Trustees are required to
-
select suitable accounting policies and then apply them consistently
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make judgements and estimates that are reasonable and prudent
-
prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
KEY CONTROLS USED BY THE CHARITY
The charity follows good practice guidelines appropriate to charities of its size. These include
Governance
-
Annual planning by the Trustees, with key aims, objectives and priorities.
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Regular reporting on performance
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Regular meetings of Trustees with reports and minutes
Finance
Trustees are responsible to
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monitor budget setting and controls, with regular reporting.
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ensure adequate reserves policy and review annually.
-
ensure a range of resources, including individuals, churches, trusts, business support.
Compliance with the law and regulations.
The trustees ensure up-to-date knowledge of charity requirements, employment laws and taxation requirements.
INDEPENDENT EXAMINER
MP Fiscal were appointed as the charity’s independent examiner during the year.
This report was approved by the Trustees on Mar 09 2023
ON BEHALF OF THE BOARD
……………………………………………
Mr D Dwyer Trustee
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Independent Examiner's Report to the trustees of Phoenix Community Centre Association
I report on the accounts of the Trust for the year ended 30 September 2020, which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Respective responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:-
Manish Panjabi
M P Fiscal Solutions Unit 5513 P O Box 6945 London, W1A 6US United Kingdom
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Phoenix Community Centre Association Statement of Financial Activities For the year ended 30th September 2020
| Notes Income and endowments from: Donations and legacies Other trading income 5 Investment income 6 Other income Total income and endowments Expenditure on: Raising funds Charitable activities Provision of community facilities and services Total expenditure Net Income/ (Expenditure) before gains and losses on investments Net gains/(losses) on investments Net Income/ (Expenditure) for the year Net gains/(losses) on the revaluation of fixed assests Net movement in funds Reconciliation of Funds Fund balances brought forward at 1st October 2019 Fund balances carried forward at 30th September 2020 |
Unrestricted Funds £ 10,000 28,650 2 6,775 |
Restricted Funds £ - - - - - - - |
Total 30.09.20 £ 10,000 28,650 2 6,775 45,427 - 54,067 54,067 (8,641) - (8,641) - (8,641) 34,961 26,320 |
Total 30.09.19 £ 54,999 11 |
|---|---|---|---|---|
| 45,427 | 55,010 | |||
| 54,067 | - 64,183 |
|||
| 54,067 | 64,183 | |||
| (8,641) | (9,173) - |
|||
| (8,641) - |
(9,173) - |
|||
| (8,641) 34,961 |
(9,173) 44,134 |
|||
| 26,320 | 34,961 |
All transactions are derived from continuing activities.
All recognised gains and losses are included in the Statement of Financial Activities.
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Phoenix Community Centre Association Statement of Financial Activities For the year ended 30th September 2019
| Income and endowments from: Donations and legacies Other trading income Investment income Total income and endowments Expenditure on: Raising funds Charitable activities Provision of community facilities and services Total expenditure Net Income/ (Expenditure) before gains and losses on investments Net gains/(losses) on investments Net Income/ (Expenditure) for the year Net gains/(losses) on the revaluation of fixed assests Net movement in funds Reconciliation of Funds Fund balances brought forward at 1st October 2018 Fund balances carried forward at 30th September 2019 |
Unrestricted Funds £ 54,999 11 |
Restricted Funds £ - - - - - - - |
Total 30.09.19 £ 54,999 11 55,010 - 64,183 64,183 (9,173) - (9,173) - (9,173) 44,134 34,961 |
Total 30.09.18 £ 53,116 22 |
|---|---|---|---|---|
| 55,010 | 53,138 | |||
| - 64,183 |
- 66,019 |
|||
| 64,183 | 66,019 | |||
| (9,173) | (12,880) - |
|||
| (9,173) - |
(12,880) - |
|||
| (9,173) 44,134 |
(12,880) 57,014 |
|||
| 34,961 | 44,134 |
All transactions are derived from continuing activities.
All recognised gains and losses are included in the Statement of Financial Activities.
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Phoenix Community Centre Association Balance Sheet at 30th September 2020
| Notes 30.09.20 £ Fixed Assets Tangible assets 8 Current Assets Debtors and prepayments 7 2,393 Cash at bank and in hand 27,687 30,079 Creditors: Amounts falling due within one year 9 (6,492) Net Current Assets Net Assets Funds 10 Restricted funds Unrestricted Funds General Funds Fixed Assets Funds Approved by the trustees on __ and signed on their behalf by:- …………………………………………… Mr A B Diamond Trustee Mar 09 2023 |
30.09.20 30.09.19 £ £ 2,733 3,002 30,097 33,099 (2,028) 23,587 26,320 - 23,587 2,733 26,320 ………………………………… Mr D Dwyer Trustee |
30.09.19 £ 3,890 31,071 |
|---|---|---|
| 34,961 | ||
| - 31,071 3,890 |
||
| 34,961 | ||
| ………… |
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Phoenix Community Centre Association Statement of Cash Flow for the year ended 30 September 2020
| Cash flows from operating activities Net income per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment Dividends, interest and rents from investments Other gains/losses Decrease in trade and other receivables Increase in trade and other payables Net cash used in operating activities Cash flows from investing activities Dividends, interest and rents from investments Net cash from investing activities Net cash from financing activities Net increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year Components of cash and cash equivalents Cash and bank balances |
2020 £ (8,641) 1,157 609 4,464 (2,410) - (2,410) 30,097 27,687 27,687 27,687 - |
2019 £ (9,173) 1,679 (607) (34,060) |
|---|---|---|
| (42,161) | ||
| - | ||
| (42,161) 72,258 |
||
| 30,097 | ||
| 30,097 | ||
| 30,097 | ||
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Phoenix Community Centre Association Notes to the Financial Statements For the year ended 30th September 2020
1 Accounting Policies
Basis of preparation of financial statements
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) - Charities SORP (FRS 102) (effective 1 January 2015) - the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Going Concern
The charitable activities are entirely dependent on continuing grant aid and voluntary donations as well as trading revenues. As a consequence, the going concern basis is dependent on the future flow of these uncertain funding streams. Accordingly, the Trustees have obtained forecasts and, after reviewing the financial forecasts for future periods to 30 September 2021, the Trustees are satisfied that, at the time of approving the financial statements, it is appropriate to adopt the going concern basis in preparing the financial statements. Other than these matters, the Trustees are not aware of any material uncertainites about the charity's ability to continue as a going concern.
Fund accounting
Unrestricted funds comprise accumulated surpluses and deficits on general funds. They are available for use at the discretion of the Trustees in furtherance of the general charitable objectives.
Designated funds are amounts which the Executive Committee have decided at their discretion to set aside for use for a specific purpose.
Restricted funds are funds that are to be used in accordance with specific restrictions imposed by the donors or which have been raised by the charity for specific purpose. The cost of raising and administering such funds is charged against the specific fund.
Incoming recognition
Income represents the total income receivable during the year comprising grants, donations and gifts, merchandise and publications, and investment income. Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.
Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.
Donations, grants and gifts are recognised when receivable. In the event that a donation is subject to fulfilling performance conditions before the charity is entitled to the funds, the income is deferred and not recognised until it is probably that those conditions will be fulfilled in the reporting period.
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Phoenix Community Centre Association Notes to the Financial Statements For the year ended 30th September 2020
1 Accounting Policies (continued)
Resources expended
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probably that a settlement is required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. Expenditure includes VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of raising funds comprise the fundraising costs and publicity activities incurred seeking donations and grants for the charity and their associated support costs.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activity. It includes donations made to organisations and costs incurred in the operation of projects and programmes together with their associated support costs.
Support costs comprise those costs which are incurred directly in support of expenditure on the objects of the charity and include governance, premises, marketing and general office costs. Governance costs are those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.
Tangible fixed assets and depreciation
Depreciation is calculated to write off the cost of fixed assets over their estimated useful lives using the following rates:
Plant and machinery 20% per annum on reducing balance Office equipment & fittings 33% per annum on reducing balance
Financial Instruments
Cash and cash equivalents
Cash and cash equivalents include cash at bank and in hand and short term deposits with a maturity date of three months or less.
Debtors and creditors
Debtors and creditors receivable or payable within one year of the reporting date are carried at their transaction price. Debtors and creditors that are receivable or payable in more than one year and not subject to a market rate of interest are measured at the represent value of the expected future receipts or payment discounted as a market rate of interest.
Critical accounting estimates and areas of judgement
In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements.
In preparing financial statements it is necessary to make certain judgements, estimates and assumptions that affect the amounts recognised in the financial statements.
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Phoenix Community Centre Association Notes to the Financial Statements For the year ended 30th September 2020 (Continued)
| 2 Net Movement in Funds The net movement in funds is stated after charging: Depreciation Independent Examiner's fees 3 Employees and Staff Costs In aggregate the number of full and part time persons employed during the year was: Staff members - Operations Staff costs were as follows: Salaries and wages National insurance Pension scheme No employee received in excess of £60,000 during the year (2019-£nil). |
30.09.20 £ 1,157 600 30.09.20 Number 2 £ 17,699 112 17,812 |
30.09.19 £ 1,679 600 |
|---|---|---|
| 30.09.19 Number 2 |
||
| £ 21,028 811 |
||
| 21,839 | ||
4 Trustees Remuneration and Reimbursed Expenses
No members of the Executive Committee received remuneration for their services during the year (2019 - £nil). No member of the Executive Committee received any expenses during the year (2019 - £nil). Services were provided by one trustees during the year.
| 5 Other trading income Hall rental Photocopier & vending machine 6 Investment income Bank Interest received 7 Debtors Debtors and Prepayments |
30.09.20 28,647 3 28,650 2 2 2,393 2,393 |
30.09.19 54,965 35 |
|---|---|---|
| 54,999 | ||
| 11 | ||
| 11 | ||
| 3,002 | ||
| 3,002 |
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Phoenix Community Centre Association Notes to the Financial Statements For the year ended 30th September 2020 (Continued)
| 8 Tangible Assets Cost At 1st October 2019 Additions Disposals At 30th September 2020 Depreciation At 1st October 2019 Charge for the year At 30th September 2020 Net Book Value At 30th September 2020 At 30th September 2019 9 Creditors: Amounts falling due within one year Trade creditors Accruals and deferred income Taxation and social security 10 Unrestricted Funds General Funds Fixed assets Unrestricted Funds |
Balance at 01st Oct. 2019 £ 30,874 4,087 44,134 |
Plant and Machinery £ 22,743 - 22,743 21,769 195 21,963 780 974 (Deficit)/ Surplus for the year £ (7,484) (7,484) |
Office Equipment and Fittings £ 20,620 - 20,620 17,705 962 18,667 1,953 2,915 30.09.20 £ 5,768 729 (5) 6,492 Transfers £ - - - |
Total £ 43,363 - - 43,363 39,473 1,157 40,630 2,733 3,890 30.09.19 £ 1,023 1,800 (795) 2,028 Utilised/ Realised £ - (1,157) (1,157) |
Balance at 30th Sep. 2020 £ 23,391 2,929 |
|---|---|---|---|---|---|
| 26,320 |
The fixed asset fund represents the net book value of the fixed assets - excluding those reflected in the Restricted Funds.
11 Related Party Transactions
During the year 2019/20, Phoenix Community Centre Association bought services to the value of £18,735 (2018/19 - NIL) to the following organisation where its Trustee is involved:
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