TRUSTEES’ REPORT
The Association of Friends of the University of Bristol Botanic Garden Hollybush Lane, Stoke Bishop, Bristol ~~B~~ S9 1JB
Charity No. 291159
Report of The Trustees for the year ended 31[st] December 2020 ~~19~~
Constitution
The objects of the Association are to advance public education in, and to promote research into, Botany and its related subjects and to publish useful results of such research. In pursuance of these objectives the Association supports the work and further development of the University of Bristol Botanic Garden.
The garden is unique in the West Country and the plant collections have been chosen to provide teaching and research resources for the University. Its mission to educate, communicate and conserve has also established a valuable amenity for local schools and a cultural attraction for the public.
Committee
Management of the Association is vested in a Committee (the Trustees) and its powers and duties are set out in the Constitution, including the procedures for appointment, nomination and election. Regular meetings of the Committee provide opportunity to apply risk management criteria in the assessment of the viability of potential fund-raising initiatives, whilst being dutifully aware of its charitable objectives.
The following members served the Committee during the year:
Patricia Davie Chair Paul Mugford Treasurer Susan Beech Membership Secretary Tony West Vice Chair Alice Maltby Jean Martin Paul Wood Susan Redfern
Nicholas Wray, Curator of the Garden, and ~~members of the newsletter editorial teamo~~ ther volunteers as appropriate may attend Committee meetings in an ex officio capacity.
Important aspects of the Committee’s role are to encourage new members of the Association and to stimulate interest in the Garden through a variety of events and activities. Income generated by such initiatives, and from members’ subscriptions and donations, after meeting expenses, is used to support the maintenance and development of the Garden. The Committee acknowledges the support
of those members who have become involved directly in Friends activities and ‘hands - ~~o~~ n’ work in the Gard ~~gard~~ ~~e~~ n.
Accounting system
Our accounting system is a simple cash book approach that is acceptable to the Charities Commission and reflects the straightforward financial activity of the Association.
The change from an accruals approach in 2019 means that subscription income – in 2019 includes December (early and around £3.5K) renewals for 2020 hence what appears as a major increase that falls back in 2020. The cash book approach simply means that we now record income and expenditure when it happens.
Income
During the year membership subscriptions h ave ~~a~~ decreased by ~~ve~~
~~increased by~~ 21 ~~11~~ % (£ 10,07 ~~24994~~ ~~)~~ . Partly due to the change in our accounting practice but mainly due to cancelled events when we would expect to see an increase in members. ~~For this year Gift Aid at £16,719 refects recovery for three years (2016/17/18) and this, together subscriptions,~~ Subscription Income accounts for 93 ~~72~~ % of the Associations t ~~T~~ ~~o~~ tal Income (201 9 72% ~~864~~ ~~%~~ ).
Legacies and ~~DdD~~ ~~o~~ nations are reduced ~~have been far less~~ to ~~at~~ ~~£~~ 1,392 ~~6,207~~ (201 ~~98 £~~ ~~£~~ 6,207 ~~18,082~~ ~~)~~
~~The Jazz evening concert contributed an impressive £4,161, the Open Gardens event scheme a signifcant £3,875 along with Plant sales at £2,343 and a number of smaller items as shown.W~~ ith no events this year other income is signifcantly reduced.
The Education and Training Fund - ~~–~~ set up in 2014 to ~~include~~ enabl e ~~ing~~ - ~~-~~ the Garden to employ trainee horticulturalists continues to benefit from subscriptions from our Benefactor and Corporate members along with Life Memberships.
Use of Funds
The excess of Income, after expenses, continues to support the work of the Garden and during 2019 this included regular maintenance and development amounting to £3 6,380 ~~5,528~~ (201 ~~98~~ £3 5,528 ~~4,390~~ ~~)~~ ; Trainee support £ 6,224 ~~12,881~~ and a contribution of £ ~~6000 towards the replacement garden furniture on the terrace.~~ 1,000 for project work.
Our most significant recurring operating cost, apart from the above, remains station ~~aea~~ ~~r~~ y, printing and postage , mainly for the newsletter, at £11 ,010 ~~,972~~ (210 9 ~~8~~ £ 11,972 ~~7,895~~ ~~)~~ .
Reserves
Having set aside the Cecily Jones Trust Fund of £62,565 and transferred funds into the ~~along with £22,437 in the~~ ~~E~~ ducation and Training ~~Account~~ Fund (ETF) to make £44,284 (2019 £25,437) we currently hold £ ~~64,1613~~ 9,898 in the general fund. The ETF underpins our undertaking to support further Trainee costs. ~~As mentioned last year it is hoped that we can increase the Trainee support to two places in 2020.~~
Investments
The NS&I Investment Account is the home of the Cecily Jones Trust Fund. This is a legacy from which we can only make use of the interest.
All remaining funds are held with either Lloyds Bank or Barclays Bank.
Insurance
’ The Association s activities are covered by a Public / Employers’ Liability Insurance Policy under the Affiliated Societies Insurance Scheme operated by the Royal Horticultural Society.
- Auditor
The Committee wishes to record its appreciation of Chris Starr’s services in his capacity as Honorary Auditor.
By order of the Trustees March 2021 ~~0.~~
| lncomo and Expenditure accountforthe year ended31 | December2020 | ||
|---|---|---|---|
| 2020 | 2019 | ||
| c | I | ||
| INCOME | INCOME | ||
| MembershipSubscriptions | 41,555 | 5t,752 | |
| BenefactorMembership | 4,879 | 4,7sO | |
| New LifeMembership | 625 | 62s | |
| Corporate Membership | 2,650 | ||
| Legacies | 4,000 | ||
| Donations | L,792 | 2,207 | |
| Social Events- Jazzconcert | 5,667 | ||
| Open Gardens | 464 | 3,875 | |
| Plantsales | 625 | 2,343 | |
| G'ftAidl20t6lt7lt8l | \6,719 | ||
| lnterest onbank deposits etc. | Silil | s66 | |
| Lectures | 1lo | 210 | |
| Booksales | 89 | ||
| Sundry receipts/pettycash | 183 | ||
| 50,208 | 95,536 | ||
| EXPENDlTtJRE | EXPENDTTURE | ||
| Gardensuppsrtanddevelopment | 36,380 | 35,528 | |
| Education&Training Support -Provision 2019notneeded | (3,(po) | 12,881 | |
| GardenSupport | GardenFurniture | 6,000 | |
| Garden Support-Trainee | 6,2U | ||
| Garden Support-Alex Hertzelproject | 1,000 | ||
| SocialEvents-JazEConcert | 1,506 | ||
| Lectures | 186 | 739 | |
| Bank charges | 390 | 496 | |
| Entertaining | 249 | ||
| lnsurance&affiliation | 110 | 110 | |
| Stationery & Printing | 6,716 | 7,926 | |
| Po$tage | 4'394 | 4,046 | |
| Sundry(Software) | 97 | 199 | |
| PettyCash | 100 | 1s0 | |
| Miscellaneous | 27 | 30 | |
| 52,6U | 69,860 | ||
| Surplus/(-) fortheYear | -2,,,t6 | Surplus/{-) for ttre Year | 25,776 |
| BAIANCESHEETasat31stDecember | BATANCESHEETasat3lst | Dgcember | |
| NetA$sets | NetAsrsts | ||
| Barclays Bank C/A | e5,646 | 28,505 | |
| Lloyds Bank C/A | 14,124 | 3s,384 | |
| Pettycash | 128 | 270 | |
| Provision - reversed 2020 | {3,000) | ||
| Restricted:Barclays Bank {Education and Training Fund} | 44,294 | 25,417 | |
| Restricted: NS&llnvestment(CecilyJonesTrust) | .6e,s0s | 62,555 | |
| __-149#9- | ---ljug- | ||
| Prorfit&LoesAccount | |||
| Broughtforward | 149,L62 | 123,386 | |
| Netprofft /(loss) | -2,416 | 25,776 | |
| TOTALFUNDS | L46,7# | 149,162 |
| lncomo and Expenditure accountforthe year ended31 | December2020 | ||
|---|---|---|---|
| 2020 | 2019 | ||
| c | I | ||
| INCOME | INCOME | ||
| MembershipSubscriptions | 41,555 | 5t,752 | |
| BenefactorMembership | 4,879 | 4,7sO | |
| New LifeMembership | 625 | 62s | |
| Corporate Membership | 2,650 | ||
| Legacies | 4,000 | ||
| Donations | L,792 | 2,207 | |
| Social Events- Jazzconcert | 5,667 | ||
| Open Gardens | 464 | 3,875 | |
| Plantsales | 625 | 2,343 | |
| G'ftAidl20t6lt7lt8l | \6,719 | ||
| lnterest onbank deposits etc. | Silil | s66 | |
| Lectures | 1lo | 210 | |
| Booksales | 89 | ||
| Sundry receipts/pettycash | 183 | ||
| 50,208 | 95,536 | ||
| EXPENDlTtJRE | EXPENDTTURE | ||
| Gardensuppsrtanddevelopment | 36,380 | 35,528 | |
| Education&Training Support -Provision 2019notneeded | (3,(po) | 12,881 | |
| GardenSupport | GardenFurniture | 6,000 | |
| Garden Support-Trainee | 6,2U | ||
| Garden Support-Alex Hertzelproject | 1,000 | ||
| SocialEvents-JazEConcert | 1,506 | ||
| Lectures | 186 | 739 | |
| Bank charges | 390 | 496 | |
| Entertaining | 249 | ||
| lnsurance&affiliation | 110 | 110 | |
| Stationery & Printing | 6,716 | 7,926 | |
| Po$tage | 4'394 | 4,046 | |
| Sundry(Software) | 97 | 199 | |
| PettyCash | 100 | 1s0 | |
| Miscellaneous | 27 | 30 | |
| 52,6U | 69,860 | ||
| Surplus/(-) fortheYear | -2,,,t6 | Surplus/{-) for ttre Year | 25,776 |
| BAIANCESHEETasat31stDecember | BATANCESHEETasat3lst | Dgcember | |
| NetA$sets | NetAsrsts | ||
| Barclays Bank C/A | e5,646 | 28,505 | |
| Lloyds Bank C/A | 14,124 | 3s,384 | |
| Pettycash | 128 | 270 | |
| Provision - reversed 2020 | {3,000) | ||
| Restricted:Barclays Bank {Education and Training Fund} | 44,294 | 25,417 | |
| Restricted: NS&llnvestment(CecilyJonesTrust) | .6e,s0s | 62,555 | |
| __-149#9- | ---ljug- | ||
| Prorfit&LoesAccount | |||
| Broughtforward | 149,L62 | 123,386 | |
| Netprofft /(loss) | -2,416 | 25,776 | |
| TOTALFUNDS | L46,7# | 149,162 |