## **Trustees’ Annual Report for the period** **From 1/4/20 Period start date To 31/3/21 Period end date** **Charity name:** 4TH NEW FOREST SOUTH (SWAY) SCOUT GROUP ## **Charity registration number: 291145** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 THE PURPOSE OF SCOUTING IS TO
purposes of the charity CONTRIBUTE TO THE DEVELOPMENT OF
as set out in its YOUNG PEOPLE IN ACHIEVING THEIR FULL
PHYSICAL, INTELLECTUAL, SOCIAL AND
governing document
SPIRITUAL POTENTIALS, AS INDIVIDUALS,
AS RESPONSIBLE CITIZENS AND AS
MEMBERS OF THEIR LOCAL, NATIONAL
AND INTERNATIONAL COMMUNITIES. THIS
IS ACHIEVED THROUGH STRUCTURED
TRAINING IN ACCORDANCE WITH THE
POLICY, ORGANISATION AND RULES OF
THE SCOUT ASSOCIATION.
Summary of the main Para 1.17 and We run active groups for Beavers,
1.19
activities in relation to Cubs & Scouts in the village. We have
those purposes for the an aging Scout Hut which we maintain
public benefit, in for these activities.
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Yes guidance shared with Trustees
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We run active groups for Beavers,
Summary of the main Cubs & Scouts in the village.
achievements of the 2020-21 has been a quiet year
charity, identifying the due to the pandemic, but we
Para 1.20
difference the charity’s hope to get back to our normal
work has made to the activities as soon as COVID
circumstances of its allows.
beneficiaries and any
wider benefits to society
as a whole.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 See accounts
financial position at the
end of the period
Statement explaining the Para 1.22 We do not hold reserves
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22 Zero
Reasons for holding zero Para 1.22 Not aware of any need
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election to post at AGM
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name 4TH NEW FOREST SOUTH (SWAY) SCOUT GROUP
Other name the charity
uses
Registered charity 291145
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Scout Hall
address Setthorns Road, Sway
Lymington
Hampshire
SO41 6AG
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 J.SIMPKINS CHAIR
2 M.CANALS SECRETARY
3 D.MARNELL TREASURER
4 L.COX
5 J.DAY
6 H.DAVIES
7 J.BULLEN
8 J.DOWDSWELL
9 R.ABBOTT
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** J.SIMPKINS **Full name(s)** J.SIMPKINS **Position (eg** CHAIR **Secretary, Chair, etc)** **Date** 22.7.21 Receipts **----- Start of picture text -----**
4th New Forest South Sway Scout Group
RECEIPTS FOR THE YEAR ENDED 31 MARCH 2021
2021 2020 2019 2018 2017 2016
MEMBERSHIP SUBSCRIPTIONS 2847.00 7753.00 7628.00 6976.00 5486.00 5408.26
2847.00 7753.00 7628.00 6976.00 5486.00
INVESTMENT INCOME
Savings account interest 3.33 1.98 1.31 0.12 0.07 0.00
3.33 1.98 1.31 0.12 0.07
ACTIVITIES
Camp / Outings 164.60 5034.89 6837.50 1107.00 160.00 4752.16
164.60 5034.89 6837.50 1107.00 160.00
Fundraising/Donations
Fundraising 0.00 351.69 832.35 30.43 946.58 1083.15
Donations 686.65 1210.00 950.00 832.00 0.00 0.00
686.65 1561.69 1782.35 862.43 946.58 1083.15
OTHER INCOME
Council grants 19669.21 150.00 0.00 0.00 0.00 0
Inland Revenue refund on covenants 3235.25 0.00 1401.65 0.00 0.00 0.00
Miscellaneous - Insurance/refund/Loan 0.00 0.00 0.00 0.00 0.00 0.00
22904.46 150.00 1401.65 0.00 0.00 0.00
TOTAL RECEIPTS FOR YEAR £26,606.04 £14,501.56 £17,650.81 £8,945.55 £6,592.65 £12,326.72
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Page C4 Payments **----- Start of picture text -----**
4th New Forest South Sway Scout Group
PAYMENTS FOR THE YEAR ENDED 31st MARCH 2021
2021 2020 2019 2018 2017 2016
Premises
Electricity 179.74 405.56 474.27 335.08 219.98 296.05
Telephone 122.90 119.40 119.40 119.40 120.45 85.77
Water rates 41.00 507.27 501.05 271.43 209.98 210.15
Ground rent 230.00 230.00 460.00 500.00 510.00 0.00
Insurance 544.38 527.40 500.72 0.00 1035.03
Building repairs 198.43 912.26 278.00 0.00 0.00 578.68
Miscellaneous 0.00 574.80 472.68 45.72 121.40 721.77
1316.45 3276.69 2305.40 1772.35 1181.81 2927.45
Activities
Camp / Outings 0.00 5936.48 0.00 782.79 4962.63
0.00 5936.48 0.00 0.00 782.79 4962.63
Other Expenses
Expenses 29.49 752.77 9105.95 812.12 0.00 216.82
Fundraising 0.00 142.14 0.00 20.00 90.00 0.00
Badges 0.00 700.00 1044.00 1541.95 400.00 1309.00
Group Subs 976.50 2924.95 2923.20 2490.90 3784.10 1444.50
OSM software license 0.00 86.00 86.00 129.00 130.50 0.00
New equipment 0.00 1164.40 0.00 0.00 0.00 0.00
Sundries 0.00 0.00 44.75 192.78 0.00
1005.99 5770.26 13159.15 5038.72 4597.38 2970.32
Totals £2,322.44 £14,983.43 £15,464.55 £6,811.07 £6,561.98 £10,860.40
Accruals 1107.00 0.00 2071.97
Payments total 2322.44 14983.43 15464.55 6811.07 6561.98 8788.43
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Page C5 Summary **----- Start of picture text -----**
4th New Forest South Sway Scout Group
Receipts and Payments Accounts Summary For Year Ended 31 March 2021
2021 2020 2019 2018 2017 2016
£ £ £ £ £ £
Total receipts for the year (page C3) 26,606.04 14501.56 17650.81 8945.55 6592.65 12326.72
Total payments for the year (page C4) 2,322.44 14983.43 15464.55 6811.07 6561.98 10860.40
Net receipts (payments) for the year 24,283.60 (481.87) 2186.26 2134.48 30.67 1466.32
Total monetary assets brought forward (page C6) 7,147.37 7629.13 4338.79 3311.31 3325.63 0.00
Monetary Assets/Liabilities carried forward (page C6) 31,432.97 7147.37 7629.13 4338.79 3311.31 3325.63
The above account and accompanying statement of assets
and liabilities were approved by the trustees
and signed on their behalf by:
________________________________
John Simpkins
(Chairman) (Date)
________________________________
Dom Marnell
(Treasurer) (Date)
________________________________
Margi Canals
(Secretary) (Date)
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Page C3 Assets **----- Start of picture text -----**
4th New Forest South Sway Scout Group
STATEMENT OF ASSETS AT 31 MARCH 2020
2021 2020 2019 2018 2017 2016
MONETARY ASSETS
Bank current account 4427.6 3145.33 3800.07 5115.38 2981.02 3325.63
cash 0 0 0 2.66 2.66 0
Bank flex account 27005.37 4002.04 3829.06 327.75 327.63 0.00
31432.97 7147.37 7629.13 5445.79 3311.31 3325.63
OTHER MONETARY ASSETS 0.00 0.00 0.00 0.00 0.00 0.00
LIABILITIES 0.00 0.00 0.00 -1,107.00 0.00 0.00
0.00 0.00 0.00 -1107.00 0.00 0.00
BALANCE 31432.97 7147.37 7629.13 4338.79 3311.31 3325.63
NON-MONETARY ASSETS
Hut (insurance value) 104,089 104,089 97,550 97,550 97,550 97,550
Equipment, furniture etc (Ins Val) 11,945 11,945 11,259 11,259 11,259 11,259
116,034 116,034 108,809 108,809 108,809 108,809
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Page C6 Scrutineer's Statement ## _**4th New Forest South Sway Scout Group**_ ## _**Scrutineer's Report to the Trustees**_ I report on the accounts of the Group for the year ended 31 March 2021 ## _**Respective responsibilities of Trustees and Scrutineer**_ As the Group's Trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and report to you. ## _**Basis of Scrutineer's statement**_ In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages C3 to C6. ## _**Scrutineer's Statement**_ In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Signed:....................................................................... Name:......................................................................... Address:...................................................................... ................................................................................... ................................................................................... ................................................................................... Date:........................................................................... Page C7 ## CHECK (D6 must = C7) **----- Start of picture text -----**
Totals
Opening Bank £7147.37
Balance (1st
April 2020)
Add: Receipts £26,606.04 £33753.41
(C3)
Less: £2,322.44 £31430.97
Payments (C4)
Closing Bank 31,432.97 -£2.00
Balance (31st
March 2021)
Delta £24,285.60
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