Friends of Western Road School
Charity Number: 291113
Trustees’ Annual Report for the year ended
31 August 2025
Principal Office: Western Road Primary School
Southover High Street Lewes East Sussex BN7 1JB
Trustees:
Megan Calvert O’Hare (Chair) Irena Wooler (Headteacher) Penelope Fletcher (Treasurer) Edward Davey (Trustee) Joanna Kite MacCalla (Trustee) James Hebert (Trustee) Holly Aitkins (Trustee) Isadora Howell (Trustee) Jordon Clarke (Trustee)
Report of the trustees for the year ended 31 August 2025
The Trustees present their annual report for the financial statements of the charity for the year ended 31 August 2025. The financial statements have been prepared on a receipts and payments basis and comply with the charity’s governing document and the Charities Act 2011.
Structure, Governance and Management
The charity is an unincorporated association constituted under a governing document adopted by the charity’s members on 24[th] October 1984.
The members include the parents, guardians or carers of any pupil currently attending Western Road Community Primary School as well as the teaching and non-teaching staff currently employed by the school.
Under the constitution the Trustees are persons elected as committee members of the governing body at the annual general meeting. Additional Trustees may be co-opted by the trustees at any time. The Trustee’s term of office is one year. Retiring trustees may seek re-election at the annual general meeting.
In January 2024, the charity renewed its membership with ParentKind. Parentkind works to engage parents in schools in more ways, doing more good for the education of children. Parentkind help PTAs and supports parent participation in schools and education. Parentkind memberships include insurance specifically for PTAs provided by Zurich Insurance plc.
Objectives and Activities
The charity exists to raise money for the wellbeing, education and benefit of the pupils of Western Road Community Primary School, Lewes, East Sussex. Specifically the objects of the charity are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the local education authority) and in furtherance of this objective the charity may: (a) foster more extended relationships between the staff, parents and others associated with the school, and (b) engage in activities which support the school and advance the education of the pupils attending it.
During the year ended 31 August 2025 the charity organised several fundraising activities for the school pupils and their parents including: Artists and Makers Fair, Christmas Fair, Summer fundraiser, Halloween Disco and Ice cream sales.
Monies raised by the charity through its activities and from donations help to fund a) improvements to the school facilities and environment, and (b) the acquisition and upgrading of equipment and materials, in accordance with the objectives of the charity.
During the year the charity helped to fund various things including; play equipment for outdoor play, Forest school, School trips, IT equipment, classroom equipment, and art gallery refurbishments. The above will enhance the health and fitness of pupils, provide a safe and more attractive learning environment, improve the pupils’ education and understanding of the world around them.
Financial Review
The charity operates on a receipts and payments basis without reference to a balance sheet. When considering funds available for grants and donations, an operational reserve of £5,000 is deducted.
The income in the year was £41,365 and the expenses were £76,264 leading to a loss of 34,899.
Public Benefit Statement
The Trustees confirm that they have complied with their duty to have due regards to the guidance on public benefit published by the Charities Commission for England and Wales in exercising their powers and duties.
Declaration
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charities Trustees:
Penny Fletcher, Treasurer
Date: 6th May 2026
.. FRIENDS OF WESTERN ROAD SCHOOL Charlty Nurnr. 291113 R•c•lpts and Payments Accounts For th• Yoar Endod 31 August 2025 . . 8•ctlon A Re¢•lpts and Paym•nts FwKlb FuTh1• Yor 31.193 31,193 28,1B9 2,505 1,942 0.824 ¢hdstsYw Fatr E¥erfJ . . . 3,072 177 307 1,292 Westtval 7,429 2,413 341 $2 1,821 341 316 &trv* Irfe 1,621 1,043 41,X5 41,365 41 41,3$8 7.162 3,695 724 1,693 3,199 162 0Stl 3,331 182 3,426 21Y2 1,177 274 13,644 6.717 1,ITI 274 13,644 6.717 414 181 IT EquiFMiwrt 2,314 12,0( 775 21,326 12,5( TTS 21,328 925 792 1,710 1.547 Yoga Clwes 76284 7S,264 24,189 Not R•¢•lptsllPaym•nts) ,691 ¢••h Fund¥ L••t Y••r Ertd 60,791 60,791 34.100 C#h Th1• Ywr End '" . 25,892 60.791
FRIENDS OF WESTERN ROAD SCHOOL Charlty Numb•r: 291113 Receipts and Payments Accounts For the Year Ended 31 August 2025 S•ctlon B 8t•t•m•nt otAwt• and Uablllll•• as at 31 Augu•t 2025 ': Funds . Fund• C••h Fund• 25.8Y2 Tot41 Ca•h Fund• .. Funts to vthlth Volue AM•ts Rrt•ln•d for C1• O¥m Il•• 275 275 Funds to vth*h hmount LbHI119• sr1 FétsELoPE . ,: . f LEYCHE 06
Independent Examiner's Report on the Account5 Report to the trustees of Friends of Western Road School on accounts for the year ended 31 August 2025 I report to the trustees on my examination of the accounts of the above charity l-the TrusVI for the year ended 31 August 2025. Respective responsibilities of trustees and examiner As the charity's trL4Stees are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 20111"the Act"l. The charity's trustees consider that an audit is not required for this year (under Section 144121 of the 2011 Act and that an independent examination is needed. It is my responsibility.. To examine the accounts under sertion 145 of the 2011 Act,. To follow the procedures laid down in the General Directions given by the Charity Commissioners under sertion 145lbl of the 2011 Act: To state whether particular matters have come to my attention. Basls of Independent examinerfs report My examinètion was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and o comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seekin8 explanations from you as trustees concernin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report is limited to those matters set out in the 5tatemeni below. Independent examinerfs statement In the course of my examination, no matter has cometo my attention l. Which gives me reasonable cause to believe that in. any material respect, the requirements.. To keep accountin8 record5 in accordance with sertion 130 of the 2011 Act,. and To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 6 May 2026 Name: Philip W(iodgate Professional Body: ACCA Address: Unit 43. Newhaven Enterprise Centre. Newhaven. East Sussex. BN9 9BA