## **Friends of Western Road School** ## **Charity Number: 291113** ## **Trustees’ Annual Report for the year ended** ## **31 August 2022** **Principal Office:** Western Road Primary School Southover High Street Lewes East Sussex BN7 1JB **Trustees:** Katharine Kennedy (Chair) Irena Wooler (Headteacher) Penelope Fletcher (Treasurer) Hephzibah Anderson (Trustee) Jordon Clarke (Trustee) Joanna Kite MacCalla (Trustee) James Hebert (Trustee) Hannah Lewith (Trustee) Anthea Daly (Trustee) Katharine Kennedy (Trustee) Holly Aitkins (Trustee) Donna Ross (Trustee) ## **Report of the trustees for the year ended 31 August 2022** The Trustees present their annual report for the financial statements of the charity for the year ended 31 August 2022. The financial statements have been prepared on a receipts and payments basis and comply with the charity’s governing document and the Charities Act 2011. ## **Structure, Governance and Management** The charity is an unincorporated association constituted under a governing document adopted by the charity’s members on 24[th] October 1984. The members include the parents, guardians or carers of any pupil currently attending Western Road Community Primary School as well as the teaching and non-teaching staff currently employed by the school. Under the constitution the Trustees are persons elected as committee members of the governing body at the annual general meeting. Additional Trustees may be co-opted by the trustees at any time. The Trustee’s term of office is one year. Retiring trustees may seek re-election at the annual general meeting. In January 2022, the charity renewed its membership with ParentKind. Parentkind works to engage parents in schools in more ways, doing more good for the education of children. Parentkind help PTAs and supports parent participation in schools and education. Parentkind memberships include insurance specifically for PTAs provided by Zurich Insurance plc. ## **Objectives and Activities** The charity exists to raise money for the wellbeing, education and benefit of the pupils of Western Road Community Primary School, Lewes, East Sussex. Specifically the objects of the charity are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the local education authority) and in furtherance of this objective the charity may: (a) foster more extended relationships between the staff, parents and others associated with the school, and (b) engage in activities which support the school and advance the education of the pupils attending it. During the year ended 31 August 2022 the charity organised several fundraising activities for the school pupils and their parents including: Artists and Makers Fair, Christmas Fair, Easter Disco, Book and Uniform Sales, Mini Marathon, Halloween Disco and Ice cream sales. Monies raised by the charity through its activities and from donations help to fund a) improvements to the school facilities and environment, and (b) the acquisition and upgrading of equipment and materials, in accordance with the objectives of the charity. During the year the charity helped to fund various things including; play equipment for outdoor play, Yoga lessons, School trips. The above will enhance the health and fitness of pupils, provide a safe and more attractive learning environment, improve the pupils’ education and understanding of the world around them. ## **Financial Review** The charity operates on a receipts and payments basis without reference to a balance sheet. When considering funds available for grants and donations, an operational reserve of £5,000 is deducted. The income in the year was £44,931 and the expenses were £23170 leading to a surplus £21,761. ## **Public Benefit Statement** The Trustees confirm that they have complied with their duty to have due regards to the guidance on public benefit published by the Charities Commission for England and Wales in exercising their powers and duties. ## **Declaration** The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the charities Trustees: Penny Fletcher, Treasurer Date: 20th June 2023 FRIENDS OF WESTERN ROAD SCHOOL Charity Number: 291113 Receipts and Payments Accounts For the Year Ended 31 August 2022 Soctlon A Ro¢•lpts and Payments Funds Fw Year Gr*ts DL¥￿>￿$ k£ts 8nd Maker8 East￿ DBCO Chri5tma5 F* Sumw Fa and Unrfcrfm S*5 Olher Events HalkAy￿ Dtsco Mini Marath( s￿Ory Inc(* Ice Crw S*$ Frti Bricks Westiv 1.649 19.077 Z214 2.135 4T2 1.649 19.077 2214 2.135 472 g)1 1,709 1,201 1.120 1.248 1,824 1,824 149 44.931 44.931 17.254 Total Receipts 44,931 44,931 17.254 Paymerts Art￿t5 and Md(8rs Easter Dksco Chri$trna5 Far Summer Far Unrform Purcha585 HalkJvew Di%co Mini Marath( FthBr l¢e Cfelvn Purcha58S 3,681 1,126 618 3.681 1.126 618 49) 526 4n 755 473 755 162 19) 23) 211 146 511 14,950 11,610 T￿ Tty¥d Purchas88 R85urfxng Ck5sfLKrnS outd￿ Equiynent Clagsr(Km EquipnKnt F¢ye8t Sch￿¢ WestN Varkxjs Schcd Ewnt5 A¢cOunt￿¢Y Yoga CL3SSe5 Ofhw Costs 1,121 1.121 3.710 3,710 2.025 4.827 240 1,310 151 23.170 23,170 32,325 Total Payn*nis 23.170 21170 32.325 Nèt IPaymentsllRÈeèipts 21.761 21,761 15.071 Co$h Ftmds La¥t Y•ar ENI 17.511 17,511 Ca$h Funds This Year End 39,272 39,272 17.511 FRIENDS OF WESTERN ROAD SCHOOL Charity Number: 291113 Receipts and Payments Accounts For the Year Ended 31 August 2022 Section B Statèment of Assets and Liabiltties as at 31 August 2022 Unr•strictsd Re#tri¢t¢d Endovlment Funds Fund* Fund¥ Cash Funds HSBC Current A￿nt 39.2n Tolal Cash Funds 39,272 Other MonetaryA•¥ets Funds to ass* bdongs Current Value Inv•8lm¢nt A88ets Aesets Retsined for Charitys Own Use G¥zeiMJ's 275 275 Fund$ to whi liakn.lity r*tes Amount Due Due Llabllltl Indepwdent Examinws, Invoice due Unrestrid Signed by on& or Iwo trustees on behalf of all the trustee5.' Date of Approval Signature Print Name Independent Examinerfs Report on the Accounts Report to the trustees of Friends of Western Road School on accounts for the year ended 31 August 2022 I report to the trustees on my examination of the accounts of the above charity 1.the TrusVI for the year ended 31 August 2022. Re5pertive responsibilities of trustees arKI examiner As the charl￿$ trustees are res￿nsIble for the preparation of the accounts in accordance with the requirements of the Charities Art 20111.the Acfl- The tharit*s trustees considef that an audit is not requlred for this year (under section 144121 of the 2011 Act and that an Fndependent examination is needed. It is my responslbility: To examine the accounts under section 145 of the 2011 Art- To follow the procedures laid down in the General Directions ￿ven by the Charity commissio￿rS under section 145lbl of the 2011 Act,. To State whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with the General Directions gtven by the Charity Commission. An examination includes a review of the ￿countIng records kept by the charity and a compari50n of the accoLtnts presented with those record5. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanatlons from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequendy no opinion is given as to whether the accounts present a.true and faiff view and the report is limited to those matters set out in the statement below. Independent examinerfs ststement In the course of my examination, no matter has come to my attention l. Which gives me ￿asOnable cause to believe that in. any material respect, the requirements- To keep èccountin8 records in accordance wrf(h 5ertion 130 of the 2011 Act; and To prepare accounts whi(h accord wtth the accounting records and ¢ompty with the accounting requi￿rnents of the 2011 Act; have not been met- or 2. To which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 29 June 2022 Name: PhilipWoo(igate Professlonal Body: ACCA Address: Unit 43, Newhaven Enterprise Centre, Newhaven, East Sussex. BN9 9BA