Registered Charity Number 291079
St John's Arts and Recreation Association
Trustees, Report and Financial Statement
For the Year Ended 31st July 2025

St John's Arts and Recreation Association
Index to the Trustees. Report and Financial Statement
For the Year Ended 31st July 2025
Page No
Trustees, Annual Rq
Examiner's Rwrt
ststement of Financial Activities
Balance Sheet
io- li
Notes to the Accounts

Trustees, Annual Report
St John's Arts and Recreation Association
Registered charity number 291079
For the financial year beginning:
For the fmancial year ending:
1st August 2024
3 1st July 2025
Charity principal addre5S:
St John's Arts and Recreation Centre
St John's Walk, Market StreeL
Old Harlow, Essex.
CM17 OAJ
Charity Trustees (Management Committee)
ce Held
intin
Bod
EIi72beth Cox
<va¢anL>
Emma Dilworth
JOI￿ Bilton
Marlie8 Heinecke
Robin Woollams
Jeannie Humphrey
Sue Livings (Councillor)
Deputy Chairnian
Harlow Chon
Harlow Council
Emrna Dilwortb
ARC Administrator
Non-votin8 member of 8taff
Description of the Charitys trusts
Governing Document
The St. Jolm's ArL8 and Recreation Association (AJIA) was founde41 on the 25 June 1983. The
Association h&8 a Constitution which provides for the conduct of its affairs and under this the
Association is dirccted and managed by a committee. the membets of which are to be regarded
under the Charities Act 1993 as the Tn￿teeS of the Association.
Objects of the Charlty
The Association is established firstly to pronwte the community life of the inhabitants of Old
Harlow by providing communal faciliti￿ for the advancement of ¢d￿ati0ll and for the purpose
of th¢ arts, recreation and leisure-time activities arf secondly. to the St. Jolm's Arts and
Recreation Centre.
Advisors
The Association's Bankers are Barclays and the Saffron Building Society
The Association's Independent Examiner is DJP Accountants
The Association's Suryeyor and Architect is Malcobn Quinton RIBA
The As80ciation's Custodian Trustee8 are Jo Verrells. Shenagh Wa(kloup and Elizabeth COL
Activities and Achievements
St. John's Arts and Recrvdtion Centre provid&s a meeting place for mllnerous local groups,
offering exerctse, dancing, music njaking, family history. gardeDillg and art appreciation
activities for the very young through to the elderly. In addition, the ARA has promoted a wide

range of its own activities, many of whicb are music baseit When not in use by regular wups,
the building has been available foT private hire and bas been well used at weekends for parties,
family occasions and other events.
Significant Events
The blue chairs used in the Main Hall are at their end of life and are inspected regularly. Nearly
half of the original IIM) chairs have now been discarded due to safety issues. A Chair Fund has
been started and grant aid submissions continue tn an effort to raise the money Tequired to buy
new Chairs.
Kutnon have advised us that they are DOW required to provide an education session on Saturday
mornings. The ARC is not available at that time. so Kumon bave had to relocate elsewhere,
which will result in a significant loss of income {of the order of £8.000) in futhre years.
The number of bookings remains at a high leveL enabling the cost of Tunning the ARC to be
spread over a wider ¢ustomer base. The continuing rise in heating costs over the year is still not
covered by the rising income from extra bookings, thougb, and future iticreases in hiring rates
are to be expected.
Finally, our music coordinator. Marlies Heinecke, has suffered ill health recently and has had to
relinqutsh her task of organising and promoting the ARCS Friday Lunchtime Concerts. This
work h&s been taken over by the Treasurer and Administrator (John and Ernma), whilst a new
concert promoter is sougbt. We are extremely grateful to Marlies for her profe8sionaltsm and
commitment made over many years and for the enjoyinent the concerts have brought to our
many supporters. The committee's intenlion is that the concert series should ¢onttnue, if at all
POS8ibl¢. We already have I￿kIngS from artists well into 2026.
Financial Summary
Further fllwicial details are pmvided later in this report. As at 31st July 2025. there was a
deficit of £561 in total net income Compared to a deficit of £5,966 in 202312024.
Financial
ear
202312024
2024r2025
Difference between the two ears
Total unrestricted income
£59.504
£65,047
£5.543
Total unrestrlcted ex
enditure
£64,379
£65.884
deficit shown in brnckets
4.875
837
£4.038
Income
and Music Extra Fees
The committee is not planning to raise fees this coming year, so It is proposed to retsin
membership at £12.00 per year, music extra at £15.00 per year and group membership at £65.C(I
per year.
Re lar Hire b affiliat
ou
The hir¢ rates are reviewed from time to time and are kept in line with bire charge5 for simÉlar
facilities in the area. Regular groups can benefit from discounts by becoming ARA group
affiliates.
The groups affiliated to the ARA (i.e. having voting rights at an AGM) during the Ye￿ were:
Essex Society for Family History
Harlow Cbon
Harlow Singers (via Harlow Chon￿)

Re
lar Hire
non-affiliated
s and other us
As with the rates for atyiliated groups, the general hire rates are reviewed from time to time and
are kept in line with hire charges for similar facilities in the area.
Smaller 8roups are encouraged to use the privacy of the Vesty Room, so that the entire
Refectory can be used as a communal ar￿ Some artsl¢rafts groups prefer to hire the rear
section of the Refectory because its additional top lighting and nOll￿arpeted floor are felt to be
more suited to their activities.
Non-atTiliated groups that met regularly were:
Art.A-Peel
Ballet First with Theresa CTumb
Damiy's Guitar Group
ca￿e1 Church
U3A Art & Design
Kutnon Maths & English after school study
Harlow Concert Band
Hartbeeps (mother & baby)
Barbard's Yoga
New Arts Harlow
Harlow Quaker8
Occasional users w¢r¢:
New Edition Singers
Essex Music Services
Old Harloviatss
National Childbirth Trust
Razed Roof
de Merc Chamber Choir
Cotnmittee
TSM
Harlow Sjinphony Orchestra
Harlow Rock School
Coro94
Oddfellows
Riverside Court Management
Private Hire and Occasional Grou
A regular annual booking of the ARC was received from the Old Harlovians (our building used
to be their College Chapel). Other regular users nornmlly hold additional events, such as quiz
nights. during the year - often for their own fillld raising efforts. Many private hire events
(parties and oneaoff bookings) took place and the use of the ARC as both a rehearsal and
oncert venue has been demonstrated by ARA-promoted events, Coro94 and Harlow Concert
Band concerts.
Events mounted at the ARA'S risk
The Lunchtime Concerts on Fridays continue to be a major draw and remain the most popular
events that we have, as well as covering their costs (just). We held the nonnal. three concert
series in the year. Two young musicians who appeared at these recitals (either individually or in
a group) have received support from the Tollinton fund (see later). The ARA also prornotes
other public concerts and events (e.g. Harmony ID Harlem) which have been held at the ARC.
with administrative SUPPOTL box office, refreshments and advertising provided by ARA
volunteers.
Classes
There are now no classes for which the ARA pays the tutor.
Recordin
No audio recording sessions took place in the year, but the Main Hall was booked for a couple
of video recording sessions.

osits
As well as our day-to-day current account banking with Barclays, we have an interest bearing
90￿aY deposit account and a no-notice dey)sit account with Saffron Building Society. These
are required to cover future ARC maintenance. as well as any revenue losses caused by
increased heating bills.
Fund Raisin
A huge thank-you is in order for our volunteers, who have supported the ARC in so n￿]Y ways.
Fund raising events, such as Quiz Nigbts and donations for ￿e of books. have raised in excess
of £466 for the ARC.
Grants and Donations Received
We are very grateful io those who have gtven donations to the ARC. In¢ludtng Lunchtime
Concert donations, members have added £7.303 to ARC fimds by their generosity. Many have
helped fitrther by Gift-Aiding their subscriptions. The GASDS scheme, whereby we can reclaim
small donations (e.g. those nude at Lwichtime Concerts), is a fiffther benefit The total HMRC
reclaim was £1208.
Applications to various grant-aidin8 bodies were made during the year and we are pleased to
record support of £2.500 from Stansted Airport Community Fund towards boiler repairs. We
have also applied to grant-aiders for help with the chair fimd. but no applications have been
successful, so far.
Expenditure
This year has seen a Minim￿On of expenditure, to recover previous years, additional heating
costs.
Caterin
dIts￿e
Catering income and expenditure were ne81igible for the year.
Stsff costs
The ABA employs Enuna Dilwortb &8 the AdMIn￿tratOr, John Steer as a Caretaker and Dave
Hewitt as a Cleaner. all rnles are part-time. Gardening, repair and maintenance work is done by
volunteers, local Contractors and handYrne￿ All other work 18 done by volunteers, at present.
Rates
usiness
As a Gharity we are liable for a lower Business Rate to Harlow Council.
t and Heat
We continue to monitor gas. electricity and water usage closely and meters are read monthly.
Despite any benefits of long-tenn contracts, the ARA is well aware of the higb cost of heating a
large Victorian building and tries to minimise the consumption of both gas and electricity.
Insurance
Our insurers are Ansvar (vta Norris & Fisher), who are specialists iti community centre
insurance. There were no Insu￿￿e claims made during the year.

Advertisin
W¢ continue to produce the usual brochures. newsletter4 posters and flyers. We endeavour to
keep the ARC website currenL Please note that you may need to Use the full website address in
order to visit our website. The full address is: httpJlwww.stJohnsarc.org*uk (don't use
https protocol).
enditure
None, during the rq￿rted fu￿1¢la1 year.
Maintenan
air Ex
diture
AIthou8h much maintenance work has been completed this year. there is continuing
tnaintenance expenditure in roof repairs, gardening and hedge trimming, as well as indooT
cleaning & repair cos
Miscellaneous Ex
Our annual PRS levy is based on turnover and represents the cheapest way of covering PRS
costs.
Accountanc
DJP (previously known as Douglas Jones) Accountants are our a¢countaThts. In addition to the
fee for the annual independent examination of our accounts. we pay them to carry out payroll
and pension responsibilities for us.
Restricled income
There are tILree types of restricted income:_
l. Grnlts awarded for specific types of expenditure only. See the .￿rants" para￿aph in the
"Income Received" section of the fmancial statement for details of any new income received in
the year. This includes general donations tnade in support of ARC music-making, not a8 part of
the Tollinton Fun
2. Tollinton Fund
The ARC receives donations in memory of the late Dr Tollintory to promote music making by
young prof¢ssional musicians and recently fornied groups of musicians. providing their
perforn]ances are at the ARC. This fund continues to be actively supported, althougb a larger
number of contributors would be helpfiLI to secure the future of the fun4 which has reached its
22nd Amiiversary this year.
The ARC has now opened a chair fun(L to raise money for replacing the Main Hall Blue Chairs.

In Conclusion
The Association owes much to the current ARC staff for their ongoing cate of SL JOI￿.8 ARC
and its users:
Emma DIlwort￿ Ad[ni￿tratOr
Jolm Steer, Caretaker
Dave Hewitt, Cleaner
Voluntary Help
The Asso¢iatiott 18 very aware that running costs would be much higher if not for the many
hours of voluntary work Contributed by members of the A&sociation. In addition to the ongoing
work catried out by all the TTh￿teCs, special thanks are due to John Bilton for all the research
and negotiating he carries out as Treasurer and to Elizabeth Cox for her role in co-ordinating the
Conm)ittee.
It would be invidious to ty and identify all of the voluntary help which the ARC receives, but
we wish to mention Elaine and Tim Matthews for the gardening, Jean Wright and Jeannie
Humphrey for catering and serving refreshments at Friday Lunchtime Concerts and Mary
Wiltshire for helping with occasional catering work.
We are also fortunate to have the active support of Councillor Sue Livings: helping with fimd
raising and with her numerous contacts, interest in the arts and help at events. her efforts are
much appreciated. Finally. very many thanks must go to Marlies Heinecke for organising and
publicising the many Music Extra l Friday Lunchtime Concerts, for booking the musicians and
for her tireless work in connection with the Tollinton FuniL We 8hall miss her expertise and
pleasant manner.
We also wish to thank our Custodian Trustees: Elizabeth Cox, Jo Ver￿118 and Shenagb
Waddoup - who join the Management Committee in offering our thanks for the efforts of all of
our volunteers.
Approved by the Management Committee as the Trustees on".
John Bilton
Elizabeth Cox

Independent examiner's report
Independent examiner's report to the Trustees of St John's Arts and Recreation Association.
I report on the accounts of the tn￿t for the year ended 31" July 2024 which are set out on page8
8toll.
Respecllve re1ponsibiliti￿ oftnutees and a¥amu
As the charity's trustees you are responsible for the preparation of the accounts. you consider
that the audit requirement of $43 (2) of the Charity's Act 1993 (the Act) does not apply. It is my
responsibility to state, on the b&sis of procedures specified in the General Directions given by
the Charity Commissioners under s43 {7)(b) of the ACL whether particular matters have come to
my attentio
Basis of independent d¥aminer'$ report
My examination was carried out in a￿ordanCe with the General Direction5 given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the charity
and a Comparison of the accounts presented with those T￿Ords. It also includes consideration of
any um￿U2] items or disclosures in the accounts, and the seeking of explanations from you a8
trustees concerning any such matters. The procedur&8 undertaken do not Provide all the
evidence that would be required in an audit an￿ consequently, I do not express an audit opinion
on the view given by the accounts.
Independent examiner s statepnenl
In connection with my examination, no matter bas coll￿ to my attention:
(l) whicb gives me reasonabl¢ ca￿e to believe thaL in any material respecL the
requirements:
to keep accounting records in &c￿rdance with $41 of the Act.
to prepare accounts which accord with the accounting records and to
comply with the accountin8 reqUiren￿ts of the Act
have not been met" or
(2) to which, in my opinion, attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Douglas Jones Phillips Ltd
33 High Street
Old Harlow
Essex
CM17 ODN
Date".

St John's Art and Recreation Assoelatlon
Statement of Financi81 Adfvlties
Unrestrieted
Funds
Restrlcted
Funds
Totsl
Total
2024
Incoming resources
Membership fees
Affiliated hire
Non-affiliated hire
Private hire
Classes
Catering
1,439
Events
4,272
Donations & fi￿dra]sing 10,619
Grants
Miscellaneous
Totsl In¢oming resourees 65.047
734
4,936
32,947
4,687
7,058
30,053
3,508
7,058
30,053
3,508
1.439
4,272
12,170
1,232
3,263
6,565
1,551
IJSI
66J98
59,728
Resources expended
Catering Costs
140
Admin ernployee costs
13.076
Gardening costs
1.472
Staff Pension costs
205
Rates
227
Water Rates
993
Telephone
1,076
POSL stationery & publicity 1.153
Repairs and renewals
10,467
Caretsking
4,001
Light & heat
11,957
Insurance
3,531
Legal & professional fees
Cleaning
Miscellaneow expenses
Accountancy
2,817
Event Costs
1.170
Depreciation
316
Total resources eipended 65W4
601
13,207
1,300*
209
133
817
1,034
1,622
3.913
4,454
16,030
3,439
13,076
1,472
205
227
993
1,076
1,153
10,467
4,001
11,957
3,531
13,199
13,199
11,566*
85
3.401
2.942
941
65,694
2.817
1,820
41
67.159
650
625
1275
Net incoming resourtes
for the year
Funds brought forward
Funds carried fonvard
(837)
276
{561)
(5,966)
40
The notes on page 8-9 fornj part of these accounts
*£6.140 ha8 been moveA fiom Gathing costs to Cleanitig in the 2024 eottwarative year to amispostiD8

St Jobn's Arts and Recreation Associatlon
Balance Sheet
Notes
Unrestricted
Funds
Re8trlcted Totsl
Funds
Total
2024
Tydnglble Flxed Assets
5,976
1,777
7.753
8,694
Cllrrent Assets
Debtors and Prepayments
Bank Deposit Account
Investtnent Bond
Casb at Bank and in Hand
3,613
69,272
3,613
75,482
3,021
73,977
6,210
Current Liabilities
Sundry C￿aitorS and Accruals
Piano Fund Accounts
2,159
2,159
2.482
Net Current Assets
Net Assets
Rewesented by;
General Fund
Balance as at I. August 2024
Net Incoming/(Outgoing}
For the year
89.902
9,129
99,03 I
104,997
(837)
276
(561)
(5,966)
Balance as at 31° Juty 2025
Approved by the management Conurrittee as the Tn￿ on:
John Bilton
EIi72beth Cox.

St John's Arts and Reereatlon Assoclatlon
Notes to the Financlal Statements
l.Aecounting Policie8
1.1 Accounthig Convention and Standards
These financial statements have been prepared under the historical cost convention
in accordance with Statement of Recommended Practice No 2- Arxounting for
Charities.
2.1 Depreclallon
Depreciation is calculated to write down the cosL less estimated residual value, of
all tsngible fixed assets over their expected lives. The rates generally applicable
30 years
2￿/0 Straight Line
Otber Equipment
2. Tanglble Flxed A88ets
Other
Equipment
Sculpture
& Artwork Total
Piano
Cost
As at I. August 2024
Additions
Disposals
As at 31° July 2025
10.675
47.350
6,282
64,307
47
Depreciation
As at I" August 2024
Eliminated on Disposal
Charg¢d for the year
As at 31. July 2025
10.675
44.938
55,613
941
941
Iyet Book Value
As at 31° July 2025
282
As at 31° July 2024
41
io

St John's Arts and Recreation AssotiatloD
Notes to the Financlal Ststements
3. General Fund
There is a restricted reserve in the general fund of £9A05
This balance can be sumn￿sed as follows:_
£2,139 is made up from the balance of charitable donations in rnemory of the late Dr Tollinton
and is used to promote music by and for young people at the ARC.
£5,289 is made up from the balance of charitable donations to support lunchtime Concerts, not
&s part of the Tollington Fund
£21)0 is made up from the chair fund
£1,250 is the net book value of flooring and a sound systsm purchased in earlier year8 for which
the grants were received specifi¢ally for.
£527 is the net book value of an Angela Godfrey Sculpture that D￿nI¢S were specifically
donated for in earlier years.
The rest of the fijnd is to be used in accordance with the association's constitutio