Registered Charity Number 291079
St John's Arts and Recreation Association
Trustees, Report and Financial Statement
For the Year Ended 31st July 2024

St John's Arts and Recreation Association
Index to the Trustees, Report and Financial Statement
For the Year Ended 31st July 2024
Page Iyo
Examiner's Report
Statement of Financial Activities
Balance Sheet
io-ii
Notcs to the Accounts

Trustees, Annual Report
St John's Arts and Recreation Association
Registered charity number 291079
For the financial year be8innin8:
For the fmancial year ending..
1st August 2023
3 1st July 2024
Charity principal address:
St John's Arts and Recreation Centre
St John's Walk, Market StrecL
Old Harlow, Essex.
CM17 OAJ
Charity Trustees (Management Committee)
Office Held
EIi7Abeth Cox
<va¢an
Emma Dilwortb
Jolm Bilton
Marlies Heinecke
Jane and Mac Quinton
Jeannie Humphrey
Sue Livings (Councillor)
Jo West
Chairnlan
Deputy Chairm
Se¢retary
Treasurer
Harlow Chorus
Harlow Council
Emma Dilworth
ARC Administrator
Non-voting member of staff
Description of the Charty's trusts
Governing Document
The St. John's Arts and Recreation Association (ARA) was founded on the 25 June 1983. Th¢
Association has a Constitution which PTovides for the conduct of its affairs and under this the
Association is directed and managed by a committee, the members of which are to be regarded
under the Charities Act 1993 as the Tn￿teeS of the Association.
Objects of the Ctrwity
The Association is estsblished firstly to promote the community life of the inhabitants of Old
Harlow by providing communal facilities for the advancement of ethication and for the purpose
of the arts, recreation and leisure-time activities an￿ secondly, to the SL John's Arts and
Recreation Centre.
Athiisors
The Association's Bankers are Barclays and the Saffron Building Society
The Association's Independent Examiner is DIP Accountants
The Association's Surveyor and Architect is Malcolm Quinton RIBA
The Association's Custodian Trustees are Jo Verrell4 Shena8h Waddoup and Elizabeth Cox.
Activitie5 and Achievements
St. John's Arts and Recreation Centre provides a meeting place for numerous local groups.
offering exercise. dancing, singin& family history, gardening and art appreciation activities for
the very young through to the elderly. In addition, the ARA Ilas promoted a wide rallge of its

own activities: many are musi¢ based and have included events aimed at entertaining children
during school holidays. When not in use by regular groups. the building has been available for
private hire and has been well used at weekends for parties. family occasions and (xc&sional
wedding receptioL8.
Signlficant Events
After Some dityiculties with the Main Hall heating system in the early part of 2024, we are
pleased to announce that two new boilers have be￿ fitted ID preparation for Winter 2024.
Website improvements have been made (with our new domain provider) and our Diary
pro￿¢ updated to ease the administrative tssk of keeping a complete record of ARC
bookings. The number of bookings h&8 in¢re&8ed since the pmious year, enabling the cost of
running the ARC to be spread over a wider customer base. However, the alanning rise in
heating costs over the year is still not covered by the rising income from extra bookings and
ture increases in biring rates are to be It is recomnwided that an updated tariff takes
effect from I. January 2025.
Financial Summary
Further financial details are provided later in this report As at 31st July 2024, there was a
deficit of £4,875 in unrestricted income compared to a deficit of £82 in 202212023.
Financial
ear
202212023
202312024
Difference between the two
Total unrestricted income
£51.980
£59.504
£7.524
Total unrestricted ex
diture
£52,062
£64,379
£12,317
deficit Shown in brackets
£82
4,875
£4.793
ears
Income
Membershi
fees
At a previous AGM it was agreed that membership fees should be £12 (single and family
membership are now the same). plus £10 for Music Extra (optional). Regular (non-con]mercial)
groups could affiliate to the ARA and the affiliated group fee was set at £65 per annum.
lar Hire b affiliated
ou
The hire ratss are reviewed from time to time and are kept in line with hi￿ charges for similar
fa¢tlities in the area. Regular groups can benefit from discounts by affiliatiotl to the ARA.
The groups affiliated to the ARA (i.e. having voting rights at an AGM) during the year were:
Essex Society for Family History
Harlow Chon
The Arts Society. Harlow
Harlow Singer8 (via Harlow
Chon￿)
ar Hire b
non-affiliated
s and other us
As with the rates for affiliated group8, the general bire rdt¢s are reviewed from time to time and
are kept in line with hire charges for similar facilities in the are&
Smaller groups are ettcournged to use the privacy of the Vesty Room, so that th¢ entirc
Ref¢¢tory Can be used as a commwl are& Some arts/cTafts group8 prefer to hire the rear
section of the Refectory because its additional top lighting and non-carpeted floor are felt to be
more suited to their activities.
Non-affdiated groups that met regularly were:

Art-A-Peel
Ballet First with Theresa Crumb
Dam]y's Guitar Group
Carmel Church
Harlow (J
Kumon Maths & English after SCI￿01 study
Harlow Concert Band
Hartbeeps (rnother & baby)
New Arts Harlow
U3A Art & Design
Yoga (two groups)

Occasional users were:
New Edition Singers
Essex Music Services
Old Harlovians
National Childbirth Tn￿t
Razed Roof
de Merc Chamber Choir
ISM
Harlow Symphony Orchestra
Harlow Rock School
Coro94
Mccartney Art Lectswes
Private Hire and Occasional Grou
Hire
A regular annual booking of the ARC was received from the Old Harlovians (our building used
to be their College Chapel}. Other regular users nornMlly hold additional events, such as quiz
nights, during the year - often for their own fLmd raising efforts. Many private hire events
(parties and one-off bookings) took place and the use of the ARC as both a rehearsal and
concert venue has been demonstrated by Coro94 and Harlow Concert Banii
The Lunchtime Concerts on Fridays continue to be a major draw and remain the m05t popular
events that we have, as well as coveTing their costs Oust). We held the norn]al, three concert
seTies in the year. Many n)usicians who appear￿ at these recitals (either individually or in a
group) have received support from the Tollinton fund (see later). The ARA also advertises other
public concerts and events (e.g. Harn]ony in Harlem) held at the ARC.
lasses
There att now no Classes for which the ARA pays the tutor.
Recordin
No re¢ording 8e8SiOtL8 took place tn the year.
08its
As well as OUT day-to-day cU￿t account banking with Barclays. we have £73,977 on 90-day
deposit with Saffton Building Society. We bave Mal￿ged to augment this deposit accoun¢ as it
will b¢ required to cover ￿tUre ARC maintenance.
Fund Raisin
A huge thank-you Is in Order for our volunteers, who have supported the ARC in so many ways.
Fund raising events, such as Quiz Nigbts and Old Harlow walks. have raised in excess of £523
for the ARC.
and Donations
We ￿ very gratethl to those who have given donations to the ARC. Including Lunchtin
Concert donations, members have added £5251 to the ARC by their generosity. Many have
helped fLlltber by Gift-Aiding their subs¢ription5. The GASDS scheme, wbereby we can reclaim
small donations (e.g. those made at Luncbtime Concerts), is a fittther bellefiL The total HMRC
reclaimwas £1.167.

Expenditure
Caterin
enditure
Catering income and eX￿ditllre were negligible for the year.
Staff costs
The ABA now employs Emma Dilworth as the Administrator, Jobn Steer as a
Caretaker/Gardener and Dave Hewitt as a Cleaner. all roles are part-time. Repair and
maintenance work is done by volunteers. local contractors and handymen. All other work is
done by volunt¢¢rs. at presenL
Rates
Business
As a charity we are liable for a lower Business Rate to Hatlow Council.
Water Li
ht and Heat
We continu¢ to monitor gas. electricity and water usage Closely and meters are read monthly.
Despite the benefits of loftg-tern] contrdcts and government support over last winter, the ARA is
well aware of the high cost of heating a large Vi¢toriaD building.
Insurance
Our insurers are Ansvar (via Norris & Fisher). who are specialists in community centre
insurance. There were no insuranc¢ claims made during the year.
Advertisin
W¢ continue to produce the usuat brochures, newsletters. posters and flyers. We endeavour to
keep the ARC website current. We also have Facebook and Twitter accounts, to help inforni
more people of our facilities.
None.
Maintenance/R
air Ex
Although much maintenance work has been ¢ompleted this year, there is continuing
maintenance expenditure in [￿f repair& gardening and hedge trinm]ing, as well as indoor
cleaning & repair costs.
Miscellaneous Ex
enses
Our annual PRS levy 18 based on turnover and rwsents the cheapest way of covering PRS
costs.
Accountanc
DJP (previously knoTrvn as Douglas Jones) Accountants are our accountants. In addition to the
fee for the annual independent exan)in￿On of our accounts, we pay them to carry out payroll
and pension responsibilities for us.

Restricted income
There are two types of restricted income:_
l. Grants awarded for specific types of expenditure only. See the ￿ts, paragraph in the
"Income Received" section of the fmancial slalement for details of any new income received in
the year.
2. Tollinton Fund
The ARC receives donations in memory of the late Dr ToIlint￿5 to promote music making by
young professional musicians and recently fonned groups of musicians, providing thetr
perforn]ances are at the ARC. This fijnd continues to be actively support although a larger
number of contributors would be helpful to secure the firture of the fun(I which has reached its
21" amiiversary this year.
In Conclusion
The Assoclation owes much to the current ARC staff for their ongoing care of St. John's ARC
and its users:
Emma Dilworth, Administrator
Jobn Steer, Gardener / Caretaker
Dave HewitL Cleaner
Volunlary Help
The Association is very asvare that nmning costs would be much higher if not for the many
hours of voluntary work Contributed by members of the Association. Jn addition to the ongoing
work caTried out by all the Trustees, special thanks are due to Jol]n Bilton for all the research
and negotiating he caTries out as Treasurer and to Elizabeth Cox for her role in co-ordinating the
Committee.
It would be invidious to ty and identify all of the voluntary help which the ARC receives, but
we would like to mention Sylvia Evans for gardening, Jean Wright for catering and serving
refreshments at Friday Lunchiime Concerts. Jo West and Danny Ansell for helping with the
many other odd jobs.
We are also fortunate to have the active support of Councillor Sue Livillgs: helping with ffijnd
raising and with her numerous contscts, interest in the arts and help at events, her efforts are
much appreciated. Finally, very many thanks must go to Marlies Heinecke for ¢)rganising and
publicising the many Music Extra / Friday Lunchtime Con¢eTts, for booking the musicians and
for her tireless work in connection with tbe Tollinton Fund.
We wish to thank again our Custodian Trustees: Elizabeth Cox, Jo Verrells and Shenagh
Waddoup- who join the chaimian in this role.
Approved by the Management Conunittee as the Trustees on:
10
John Bilton
Elizabeth Cox

Independent examiner's rq)ort
Independent examiner's rqK)rt to the Trustees of St John's Arts and Recreation Association.
I report on the accounts of the trust for the year ended 31" July 2024 which are set out on pages
810 11.
Respecttve ruponsibilities 0ftr￿teeS and ￿￿MIner
As the charity's trustees you are responsil)le for the preparation of the acwunts. you consider
that the audit requirement of s43 {2) of the Charity's Act 1993 (the Act) does not apply. It 15 my
responsibility to stste, on the basis of proced￿ specified in the General Directions given by
the Charity Commissioners under $43 (7)(b) of the Acl whether particular matters have Come to
my attention.
Bafis ofindependent dYaminer'$ report
My examination was carried out in accordance with the General Directions given by the Charity
Commissioners. AD examination includes a review of the accounting ￿COrdS kept by the charity
and a comparison of the accounts presentsd with those TecoTds. It also includes consideration of
any unusual items or disclosures in the accounts, and the seeking of explanations from you as
trustees concerning any such matters. The procedures undertaken do not provide all the
evidence that would be required in an audit an<L consequently. I do not express an audit opinion
on the view given by the accounts.
Independent erapniner's slalemenl
In connection with my examination, no matter h&8 Come to my attention:
(l) which gives me reasonable cause to believe thal in any material respecL the
requirements:
to keep accounting reconls in accordance with $41 of the ACL and
to prepare accounts which accord wtth the accounting records and to
comply with the accounting requirements of the Act
have not been met. OT
(2) to Whic￿ in my opinion, attention should be dravrn in order to enable a
proper understanding of the accounts to be reacbed
Douglas Jones Pbillips Ltd
33 High Street
Old Harlow
Essex
CM17 ODN

St John's Art and Reereatlon Association
Ststsment of FlnanciAI Activities
Unrestricted Restricted
Funds
Funds
Total
Total
2023
Incomlng resourees
Membership fees
Affiliated hire
Non-affiliated hire
Private hire
Classes
Catering
Events
Valuation of Artwork
Donations & fundraising
Grants
Miscellaneous
Total incoming resources 59,504
734
4,936
32.947
4,687
734
4,936
32.947
4,687
810
5.890
25,137
4,420
1232
3263
1.232
3.263
1,032
1.713
6,341
224
6,565
11,491
224
59,728
53,545
Resources expended
Catering Costs
Floristy Costs
Admin employee costs
13207
Gardening costs
7.440
Staff Pension costs
209
Rates
133
Water Ratrs
817
Telephone
1,034
POSL stationery & publicity 1.622
Repairs and renewals
3,913
Caretaking
4,454
Light & heat
16,030
tnsurance
3,439
Legal & professional fees
Cleaning
5,426
Miscellaneous expenses
85
A¢¢ountan¢y
3,401
Event Costs
2,252
Depreciation
316
Total resour¢e$ expended 64J79
601
601
{262)
25
11,472
5,492
173
127
1,180
1,169
1,870
2,142
5.606
10,240
2,992
13207
7,440
209
133
817
1,034
1,622
3,913
4.454
16.030
3,439
5.426
85
3,401
2,942
941
65,694
5.015
21
2,905
2,050
690
625
iJis
53,537
Net incoming resourtes
for the year
Funds brought forward
Funds CArrAed fonvard
(4,875)
{1,091)
io
(5,966)
104 989
12
The notes on page 8-9 forni part of these accounts

St John's Arts Ydnd Re¢regtlon Assoclatlon
Balflnee Sheet
Notes
Unrestri¢ted
Funds
Restrieted Total
Funds
Total
2023
T2nglble Ftred Assets
6,292
2,402
8,694
9,635
Current Assets
Debtors and Prepayments
Bank Deposit Account
Investment Bond
Cash at Bank and in Hat
3,021
73.977
3,021
73,977
5,420
70,356
Current L12bllldes
Sundry Creditors and Accnjals
Piano Fund Accounts
2,482
2,482
2,1
Net Current Assets
Net Assets
12
Represented by.
General Fund
Balance as at I" August 2023
Net Incomingl(Outgoing)
For the year
94.777
10.220
104,997
104,989
(4,875)
(1,091)
(5,966)
Balanee at 31. July 2024
Approved by the tnanagenwit Committee as the TnLStees on."
John Bilton
Elizabeth Cox.

St John's Arts aind Recreatlon Assoclatlon
Notes to the Fin*neial Stslements
l.Aeeounting Polici
1.1 Aecounting Convention and Standards
These fmancial statements have been prepared under the histori￿1 ¢ost convention
in accordance with Statement of Re￿rnMended Practice No 2 - A¢¢ounting for
CbarAti¢s.
2.1 Depreelatlon
Depreciation 1$ calculated to v￿lIe down the cosL less estim￿ residual value, of
all tangible fixed assets over their expected lives. The rates generally applicable
are:
30 years
2￿￿ Straight Line
Other Equipment
2. Tanglble Flxed Assets
Other
Equlpnient
Sculpture
& Artwork Total
Plano
Cost
As at I. August 2023
Additions
Disposals
As at 31° July 2024
10,675
47.350
6,282
64,307
Depreciation
As at I. August 2023
Eliminated on Disposal
Charged for the year
As at 31° July 2024
10,675
43,997
54.672
941
Net Book Value
As at 31. July 2024
412
As at 31" July 2023
io

St John's Arts and Recreation As8oeiation
Notes to the Financial Statements
3. General Fund
There is a restricted reserve in the seller￿ fimd of £9,129
This balance Can be summarised as follows:.
£1,438 is made up from the balance of cRwitable donations in rnemory of the late Dr Tollinton
and is used to promote music by and for young people at the ARC.
£5289 is made up from the balance of clwitable donations to support lunchtime concerts, not
&s part of the Tollington Fund
£1,875 is the net book value of flooring and a Sound system purchased in earlier years for which
the grants were received specificaIly for.
£527 is the net book value of an Angela Godfrey Sculpkne that monies were specifically
donated for in earlier years.
The rest of the fund is to be used in accordance with the association's constitution.