DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
Charity number: 291061
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
HAMPSHIRE CONSTABULARY WELFARE FUND
DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
HAMPSHIRE CONSTABULARY WELFARE FUND
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 7 |
| Independent examiner's report | 8 |
| Statement of financial activities | 9 |
| Balance sheet | 10 |
| Notes to the financial statements | 11 - 19 |
DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
HAMPSHIRE CONSTABULARY WELFARE FUND
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023
| Trustees | Mrs O. Pinkney, Chair (Retired 15 December 2022) |
|---|---|
Mr S. Chilton (appointed at AGM) |
|
Mr B. Snuggs, Vice Chair (Retired 15 December 2022) |
|
| Mr G Smith, Honorary Secretary | |
| Ms N Bell, Honorary Treasurer | |
| Mr A Rowlinson | |
| Mr N Nancarrow | |
| Ms JNelson | |
| Mrs K Symonds(Retired 15 December 2022) | |
| Mr D Burgess | |
| Mr A Henderson-Parish | |
| Ms J Barfoot | |
| Mr P Robertson | |
| Rev D Jones | |
| Charity registered number 291061 Principal office Hampshire Constabulary Welfare Fund 1490 Parkway Fareham Hampshire PO15 7AF Independent Examiner Janice Matthews FCA Menzies LLP Chartered Accountants Magna House 18-32 London Road Staines-Upon-Thames TW18 4BP Bankers Cafcash Limited PO Box 289 West Malling Kent ME19 4TA Lloyds Bank Plc, 49 High Street Winchester Hampshire SO23 9BU Solicitors Slater&Gordon 50-52 ChanceryLane London United Kingdom WC2A 1HL |
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HAMPSHIRE CONSTABULARY WELFARE FUND
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Management Committee Representing
Mrs O. Pinkney, Chair (retired 15 December 2022) Office of Chief Constable Mr S. Chilton – appointed at AGM Office of Chief Constable Mr B. Snuggs – Vice Chair (retired 15 December 2022) Office of Chief Constable Mr G Smith, Honorary Secretary Police Federation - HPF Ms N Bell, Honorary Treasurer Police Federation – HPF Mr A Rowlinson The Supts’ Association Mr N Nancarrow Police Federation – HPF Ms J Nelson Police Federation - HPF Mrs K Symonds (retired 15 December 2022) UNISON Representative Mr D Burgess NARPO Representative Mr A Henderson-Parish Hampshire Constabulary Ms J Barfoot Hampshire Constabulary Mr P Robertson NARPO Representative Rev D Jones Hampshire Constabulary Ms Sam Greatorex Fund administrator
Appointments of Trustees -
In accordance with the Welfare Constitution the Chief Constable shall be the president and the following Trustees are elected from the subscribing membership at the Annual General Meeting of the Fund:-
Chair Vice Chair Honorary Secretary Honorary Treasurer
In addition a representative of each of the following:-
Chief Police Officers Staff Association; The Superintendents’ Association; The Hampshire Police Federation Any Police Staff association of Hampshire Constabulary; The National Association of Retired Police Officers; and Hampshire Constabulary
Governing Document
The charity is governed by the ‘Fund Rules’ adopted on 7 November 1984 as subsequently amended and obtained charitable status from the Charity Commission on 27 February 1985.
Organisation
The Fund is administered and managed by the Board of Trustees in accordance with the rules of the Fund. Day to day management of the Fund is undertaken by the Treasurer and the Welfare Administrator. None of the Trustees receive remuneration from the Fund. The committee meets quarterly and there is an Annual General Meeting.
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HAMPSHIRE CONSTABULARY WELFARE FUND
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Trustee Induction and Training
Most of the Trustees within the committee have attended a one-day Trustees’ seminar which was run by the Police Federation. This seminar explained the roles and responsibilities that are expected of the trustee. Further trustee training was conducted in August 2020. New trustees will receive induction training using the Charity Commission guidance and input from the Treasurer and Welfare Fund Administrator.
Risk Management
A review has been made of the major risks to which the charity is exposed. Where appropriate, systems and procedures have been established to mitigate the risks the charity faces. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions.
Objectives of the Charity
The Hampshire Constabulary Welfare Fund provides a significant public benefit considering the relatively wide section of people who have the opportunity to apply and to be considered a potential beneficiary.
The objectives of the Fund are to provide financial and material assistance to serving officers and staff of Hampshire Constabulary including their spouses and dependents, as well as retired members of any UK Police Force with a connection with Hampshire Constabulary. This also extends to Special Constables injured whilst on Hampshire Constabulary duties.
The trustees confirm that they have referred to the guidance contained in the Charity Commission general guidance on public benefit when reviewing the funds aims and objectives.
The Fund carries out these objectives by providing financial and material assistance to the beneficiaries’, through interest free loans, and grants made for a specific purpose. Examples of assistance during the year have included loans and grants to help with deposits and the associated costs of moving into new premises following divorces or relationship breakdown.
The trustees continually seek to review the manner of services and assistance that can be provided to the beneficiaries’ together with the means to encourage potential beneficiaries to access the grants and loans available.
The income of the Fund is primarily obtained from voluntary monthly contributions from serving Constabulary officers and staff, and access to the fund is not restricted solely to this group as consideration will be given to those who are able to be beneficiaries.
Applications are considered by trustees following a questionnaire completed by the applicant. Each application is supported by a comprehensive report, detailing the circumstances, needs, history and financial situation of each applicant, carried out by the Welfare Fund Administrator. This involves a home visit wherever possible to elderly applicants and pensioners, or more commonly with serving officers and police staff, a one-to-one meeting. During the Coronavirus pandemic face-to-face meetings on the whole ceased and were conducted by phone. The purpose of these visits and meetings is to assess and better understand the circumstances and financial situation of the applicant which may not been made clear in their original application. The report submitted to the trustees aims to give the trustees a good understanding of the circumstances and financial difficulty each applicant faces. This will enable trustees to make informed decisions as to the best use of funds in line with the charity commission guidelines.
The Fund would consider that its primary role is its assistance to its beneficiaries with either material or financial assistance in their time of need, and would consider that any subsequent private benefit is incidental i.e. with the assistance to purchase a motability vehicle for a pensioner, the ability for a partner to have use of the vehicle is an incidental benefit.
Investment Policy
Income is derived mainly by monthly subscriptions from serving regular officers and civilian members of the Hampshire Constabulary, together with donations and gifts and other small amounts. These amounts are placed into the charity account at Cafcash Bank.
The trustees have considered the most appropriate policy for investing surplus funds and employ the services of St James’s Place Wealth Management with the objective of obtaining both income and capital growth. The valuation of the investment managed by St James’s Place Wealth Management as at 31 March 2023 was £281,915.
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HAMPSHIRE CONSTABULARY WELFARE FUND
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Review of Activities
The fund continues to provide monthly support by donation for the following:-
Gurney Fund – approximately £1,700 per month.
Flint House – approximately £15,000 per month.
Police Care UK – approximately £500 per month.
Grants and loans are provided to those suffering hardship and personal and family crisis on a case by case basis which are voted on by the Trustees.
Welfare gifts were made to sick members of £15. The issue of the gifts is supervised by the Treasurer. It has been highlighted that some supervisors were not following up with a personal visit. It is important that this happens as this is a good opportunity to highlight any risks and welfare issues and also gives the opportunity to encourage the staff member to return to work in a supportive environment. Since Spring 2022 physical gift cards have been changed to E-gift cards. These still require the line manager to forward the card to the individual and make a personal visit where possible.
Historically widows and widowers receive a gift each Christmas to the sum of £25. The gift is provided as an opportunity to make contact and show support to those who have lost loved ones. Due to the decreasing value of the fund and the need to withdraw from the investment for the first time since its inception it was agreed by the Trustees that this would be suspended in 2022 and will be reviewed again in 2023. Similarly no donation was made to Families’ Day for its event in June 2023.
A donation of £500 was made to support The Gurney Fund activity holidays.
The trustees have been active in promoting the fund and recruiting more subscribers from Police Staff and are in the process of developing a website to promote the fund even further and allow online donations.
In addition with support from Police Serve and Protect there is an incentive to save when joining the fund thus making individuals more financially resilient.
Subscription Increases at Flint House
Subscriptions to Flint House remain at £7.37 per month. The Trustees consider Flint House to be a valuable asset as the number of officers using it on an annual basis continues to rise, however there is a concern around sustainability of Flint House as subscribing numbers are declining and costs are increasing.
Subscriptions to the Welfare Fund
Police Officers currently pay £10.19 per month to the Welfare Fund. This is broken down as follows:
Flint House £7.37, Police Care UK 25p,The Gurney Fund 86p and the Welfare Fund £1.70.
Police Staff currently pay £1.70 to the Welfare Fund.
Summary Loans and Grants April 2022 – Mar 202 3
Grants Summary April 2022 to March 2023
42 Grant requests were made to the Welfare Fund and presented to the trustees. 8 were declined by the trustees. 1 was withdrawn by the applicant after trustee approval.
The highest grant awarded was £5,998.50 for ongoing solicitor, court and barrister fees. This was followed by a grant for £5,000 for home improvements. The third highest grant was for £3,000 to clear outstanding debt.
Average grant £1,297.05
Total grants agreed £54,476.36
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HAMPSHIRE CONSTABULARY WELFARE FUND
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Trends – Living costs, Solicitor fees and debt.
Loans Summary Apr 2022 – Mar 2023
24 loan requests were made to the Welfare Fund and presented to the trustees. 6 loans were declined. 3 did not result in an application and were signposted to other resources. 1 was withdrawn after trustee approval.
Highest loan awarded for £6201 funding for debt consolidation. This was followed by £6000 solicitor fees. The third highest loan was for £5000 for living costs pending the sale of a property.
Average loan £1120.32
Total loans presented to trustees £46,480.26
Trends – Debt, legal fees.
Overview 2022/2023
There continues to be a rise in student officers approaching the fund not seen in previous years.
The rising costs of living has seen more police officers approaching the fund for debt related issues. For the first year we have seen the number of police officers approaching the fund outnumber the members of police staff approaching the Fund. In previous years the numbers have always been very similar. This trend has been highlighted to monitor via quarterly meetings for the coming year.
Summary Loans and Grants April 2021 – Mar 2022
Grants Summary April 2021 to March 2022
38 Grant requests were made to the Welfare Fund and presented to the trustees. 4 were declined by the trustees. 1 was withdrawn by the applicant after trustee approval.
The highest grant awarded was £4,000 for ongoing solicitor, court and barrister fees. The second highest was £3,918.99 for a bespoke wheelchair, riser and swivel stool. The third highest was £3,500 for court and solicitor fees.
Average grant £878.45
Total grants agreed £28,988.90
Trends – Living costs, Solicitor fees and debt.
Loans Summary Apr 2021 – Mar 2022
14 loan requests were made to the Welfare Fund and presented to the trustees. 3 loan were declined. 1 did not result in an application and were signposted to other resources.
Highest loan awarded for £6,000 funding for debt consolidation. This was followed by £3,000 living costs. The third highest loan was for £2,652 to clear outstanding debt.
Average loan £2,165.00
Total loans agreed £21,650.75 Trends – Living costs, debt.
Post Covid, there has been a rise in the amount of requests related to living costs. There has also been an increase in the number of student officers that are approaching the Fund. This is in part due to their trainers being more aware of the Welfare Fund and how we can assist but also the impact of the lower salary and perhaps lack of resilience for that reduced income by new officers.
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HAMPSHIRE CONSTABULARY WELFARE FUND
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Overview 2021/2022
We have paid out £50,640 in loans and grants for this year compared to £31,681 for 2020/21 - an increase of £18,959.
Contributing Members of Hampshire Welfare Fund 2021 to 2023
Contributing members of the Welfare Fund 2021 (March) Police Officers – 1894 Police Staff – 217
Contributing members of the Welfare Fund 2022 (March) Police Officers – 2041 Police Staff – 218
Contributing members of the Welfare Fund 2023 (March) Police Officers – 2009 Police Staff – 233
Future Risks
Top Risks:
Expenditure exceeds income year on year. In 2021 cash reserves dropped to a level where the fund could not operate without a withdrawal of investment fund. This was the first time this has happened since the fund’s inception. A second withdrawal was made in 2022 and the fund is seeking ways to increase income and/or reduce expenditure. In 2022 the Police and Crime Commissioner’s office, aware of the risks to the fund, pledged £50,000 which has greatly improved the fund’s financial position.
Loss of subscribers. The number of police officers subscribing has dropped this year and as they account for 90% of subscriptions further significant drops will impact on the value of the Fund.
Financial Review
The year-end accounts for the Fund are set out in the financial statements.
In 2021 the Fund was valued at £447,922
In 2022 the charity had restricted funds of £10,000 and designated funds of £75,000, this left a free reserves figure of £341,715.
In 2023 the charity had restricted funds of £27,139 and designated funds of £75,000, this left a free reserves figure of £338,417.
The net deficit for the year was £3,298 compared to a net deficit of £21,207 in the previous year.
There were 147 more donating Police Officers from 2021 to 2022 and 1 more donating Police Staff member. There are 31 fewer donating Police Officers from 2022 to 2023 and 15 more donating Police Staff members.
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HAMPSHIRE CONSTABULARY WELFARE FUND
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Reserves Policy
It is the policy to maintain unrestricted funds. The Trustees decided on a reserves policy in 2020 that required the fund to have £75,000 in cash or easily convertible assets at a level necessary to provide sufficient funds to cover three months of management and administration costs and to respond quickly to applications for grants and loans, this has been included as a designated fund in the financial statements.
At the year end the unrestricted funds carried forward were £413,023 (2022: £416,715).
Approved by order of the members of the board of Trustees and signed on their behalf by:
................................................
Mr S. Chilton Chair
28-Feb-2024 Date:
................................................
Ms N. Bell Treasurer 30-Jan-2024
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HAMPSHIRE CONSTABULARY WELFARE FUND
INDEPENDENT EXAMINERS' REPORT
Independent examiner's report to the Trustees of Hampshire Constabulary Welfare Fund ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 28-Feb-2024
Janice Matthews FCA
For and on behalf of Menzies LLP Magna House 18-32 London Road Staines-upon-Thames TW18 4BP
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HAMPSHIRE CONSTABULARY WELFARE FUND
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and legacies 3 Charitable activities 4 Investments 5 Total income Expenditure on: Charitable activities Total expenditure Net movement in funds before other recognised gains/(losses) Other recognised gains/(losses): Gains on investments Net movement in funds Reconciliation of funds: Total funds brought forward as previously stated Prior year adjustment Total funds brought forward as restated Net movement in funds Total funds carried forward |
Restricted funds 2023 £ - - - - - - - - - 10,000 17,139 27,139 - 27,139 |
Unrestricted funds 2023 £ 54,435 248,206 11,393 314,034 289,809 289,809 24,225 (27,523) (3,298) 416,715 - 416,715 (3,298) 413,417 |
Total funds 2023 £ 54,435 248,206 11,393 314,034 289,809 289,809 24,225 (27,523) (3,298) 426,715 17,139 443,854 (3,298) 440,556 |
As restated Total funds 2022 £ 12,246 244,158 11,015 |
|---|---|---|---|---|
| 267,419 | ||||
| 291,132 | ||||
| 291,132 | ||||
| (23,713) 2,506 |
||||
| (21,207) | ||||
| 447,922 17,139 |
||||
| 465,061 (21,207) |
||||
| 443,854 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 11 to 19 form part of these financial statements.
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BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed assets Investments 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 13 Unrestricted funds 13 Total funds |
84,955 129,791 214,746 (56,105) |
2023 £ 281,915 281,915 158,641 440,556 440,556 27,139 413,417 440,556 |
60,658 27,253 87,911 (42,854) |
As restated 2022 £ 398,797 |
|---|---|---|---|---|
| 398,797 45,057 |
||||
| 443,854 | ||||
| 443,854 | ||||
| 27,139 416,715 |
||||
| 443,854 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................ Mr S. Chilton Chair 28-Feb-2024 Date:
................................................ Ms N. Bell Treasurer 30-Jan-2024
The notes on pages 11 to 19 form part of these financial statements.
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HAMPSHIRE CONSTABULARY WELFARE FUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. General information
Hampshire Constabulary Welfare Fund is an unincorporated charity registered in England and Wales.. The address of the principal office is disclosed on the charity information page.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Hampshire Constabulary Welfare Fund meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds and expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2.3 Income
Donations and grants are accounted for on the basis of cash received at headquarters
Legacy gifts are recognized following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date.
Members’ voluntary subscriptions are accounted for on the basis of the amounts collected by Hampshire County Council, on the accruals basis.
All other income is accounted for on the accruals basis.
2.4 Expenditure
Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
Assistance and grants are included on the basis of the applications approved by the Committee of Trustees.
Gifts to sick members are included on the basis of claims for reimbursement received.
All other expenditure is included on an accruals basis.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
2. Accounting policies (continued)
2.5 Taxation
The charity is exempt from corporation tax on its charitable activities.
2.6 Investments
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities.
2.7 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.8 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.10 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
3. Income from donations and legacies
| Donations and gifts Legacies Total 2022 |
Restricted funds 2023 £ - - - 10,000 |
Unrestricted funds 2023 £ 52,435 2,000 54,435 2,246 |
Total funds 2023 £ 52,435 2,000 54,435 12,246 |
Total funds 2022 £ 12,246 - |
|---|---|---|---|---|
| 12,246 | ||||
4. Income from charitable activities
| Members subscriptions Total 2022 Investment income Investment income Total 2022 |
Unrestricted funds 2023 £ 248,206 244,158 Unrestricted funds 2023 £ 11,393 11,015 |
Total funds 2023 £ 248,206 244,158 Total funds 2023 £ 11,393 11,015 |
Total funds 2022 £ 244,158 |
|---|---|---|---|
| Total funds 2022 £ 11,015 |
|||
5. Investment income
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
6. Analysis of expenditure by activities
| Charitable activities Gurney Fund Police Convalescent Home Police Care UK Assistance and Grants to Individuals Widows and Children's Christmas Gifts Gifts to Sick Members and Wreaths or Donations (Late Members) Promotional Gifts Total 2022 |
Activities undertaken directly 2023 £ 25,130 - - - - - - - 25,130 12,719 |
Grant funding of activities 2023 £ - 19,675 178,015 7,619 43,302 228 9,726 - 258,565 266,133 |
Support costs 2023 £ 6,114 - - - - - - - 6,114 12,280 |
Total funds 2023 £ 31,244 19,675 178,015 7,619 43,302 228 9,726 - 289,809 291,132 |
Total funds 2022 £ 24,999 20,814 178,378 6,050 29,159 16,450 9,135 6,147 |
|---|---|---|---|---|---|
| 291,132 | |||||
Analysis of support costs
| Accountancy Fees Sundry Bank Charges Total 2022 |
Activities 2023 £ 6,000 42 72 6,114 12,280 |
Total funds 2023 £ 6,000 42 72 6,114 12,280 |
Total funds 2022 £ 4,812 113 7,355 |
|---|---|---|---|
| 12,280 | |||
7. Prior year adjustment
The prior year figures have been restated due to the Amenities Fund being reclassified as a restricted fund. This has resulted in a decrease in the creditors balance brought forward of £17,139 and an increase in the restricted fund balance brought forward of £17,139. There has been no change to the cumulative reserves of the charity.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| 8. | Independent examiner's remuneration | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Fees payable to the Charity's independent examiner for the independent | |||
| examination of the Charity's annual accounts | 4,740 | 4,110 |
| 9. Trustees' remuneration and expenses During the year, no Trustees received any remuneration or other benefits_(2022 - £NIL). During the year ended 31 March 2023, no Trustee expenses have been incurred(2022 - £NIL). 10. Fixed asset investments Market value At 1 April 2022 Dividends and interest Losses Cash withdrawal At 31 March 2023 Net book value At 31 March 2023 _At 31 March 2022 |
Listed investments £ 398,797 10,641 (27,523) (100,000) |
|---|---|
| 281,915 | |
| 281,915 | |
| 398,797 |
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DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
HAMPSHIRE CONSTABULARY WELFARE FUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
11. Debtors
| Due after more than one year Other debtors Due within one year Other debtors |
2023 £ 19,496 19,496 65,459 84,955 |
2022 £ 22,401 |
|---|---|---|
| 22,401 38,257 |
||
| 60,658 |
12. Creditors: Amounts falling due within one year
| Other creditors Accruals and deferred income |
2023 £ 51,365 4,740 56,105 |
As restated 2022 £ 38,714 4,140 |
|---|---|---|
| 42,854 |
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DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
HAMPSHIRE CONSTABULARY WELFARE FUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
13. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Designated Funds General funds General Funds Total Unrestricted funds Restricted funds Student Travel Project Amenities Fund Total of funds |
As restated Balance at 1 April 2022 £ 75,000 341,715 416,715 10,000 17,139 27,139 443,854 |
Income £ - 314,034 314,034 - - - 314,034 |
Expenditure £ - (289,809) (289,809) - - - (289,809) |
Transfers in/out £ - - - - - - - |
Gains/ (Losses) £ - (27,523) (27,523) - - - (27,523) |
Balance at 31 March 2023 £ 75,000 |
|---|---|---|---|---|---|---|
| 338,417 | ||||||
| 413,417 | ||||||
| 10,000 17,139 |
||||||
| 27,139 | ||||||
| 440,556 |
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DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
HAMPSHIRE CONSTABULARY WELFARE FUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
13. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds Designated funds Designated Funds General funds General Funds Total Unrestricted funds Restricted funds Student Travel Project Amenities Fund Total of funds |
Balance at 1 April 2021 As restated £ - 447,922 447,922 - 17,139 17,139 465,061 |
Income £ - 257,419 257,419 10,000 - 10,000 267,419 |
Expenditure £ - (291,132) (291,132) - - - (291,132) |
Transfers in/out £ 75,000 (75,000) - - - - - |
Gains/ (Losses) £ - 2,506 2,506 - - - 2,506 |
As restated Balance at 31 March 2022 £ 75,000 |
|---|---|---|---|---|---|---|
| 341,715 | ||||||
| 416,715 | ||||||
| 10,000 17,139 |
||||||
| 27,139 | ||||||
| 443,854 |
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DocuSign Envelope ID: B3FA58BD-498A-4F5A-B947-4DB75C056CEB
HAMPSHIRE CONSTABULARY WELFARE FUND
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
14. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Fixed asset investments Debtors due after more than one year Current assets Creditors due within one year Total Analysis of net assets between funds - prior year Fixed asset investments Debtors due after more than one year Current assets Creditors due within one year Total As restated |
Restricted funds 2023 £ - - 27,139 - 27,139 As restated Restricted funds 2022 £ - - 27,139 - 27,139 |
Unrestricted funds 2023 £ 281,915 19,496 168,111 (56,105) 413,417 Unrestricted funds 2022 £ 398,797 22,401 38,371 (42,854) 416,715 |
Total funds 2023 £ 281,915 19,496 195,250 (56,105) |
|---|---|---|---|
| 440,556 | |||
| As restated Total funds 2022 £ 398,797 22,401 65,510 (42,854) |
|||
| 443,854 |
15. Related party transactions
Subscriptions totalling £1,050 were received from 12 trustees during the year (2022: £1,060 from 12 trustees). 1 trustee recieved a loan totalling £350 during the year, which was subsequently repaid.
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