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2023-03-31-accounts

Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report for theperiod for theperiod for theperiod
From Period start date To Period end date
1 April 2022 31 March 2023

Section A Reference and administration details

Charity name

Weston Adventure Playground

Other names charity is known by Registered charity number (if any) 290910

WAP/The Venny

Charity's principal address Weston Adventure Playground Kingsclere Avenue Weston, Southampton Postcode SO19 9JT

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Daron Medway Chair 19 June 2015-Present Exec Committee/Members
Peter Knight Treasurer 19 June 2015-Present Exec Committee/Members
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name
Address		 Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by membership (4.a) or co-opted by Executive Committee for Trustee selection methods election at the next AGM (4.e) (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

The provision of facilities for recreation and other leisure time occupation and in particular, but not exclusively, by the provision of an adventure playground for children and young people resident in Weston. Being Summary of the objects of the facilities of which: charity set out in its a. such children have need by reason of their youth or social and governing document

a. such children have need by reason of their youth or social and economic circumstances; and

b. will improve the conditions of life for such children by promoting their - physical mental and spiritual well being.

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Weston Adventure Playground provides a mixture of open access and some closed access play sessions in conjunction with our partners Weston Church Youth Project and Southampton Children’s Play Association.

Weston Adventure Playground engages in multi agency working with many community groups and agencies such as: Sure Start, Local Schools, Local Churches, Mencap, Saints Foundation, Zoielogic dance, Preschools, Playschools etc.

Weston Adventure Playground lets its facilities to other agencies and community groups.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

(Through the above the charity fulfils it requirements with regard to public benefit.)

Additional details of objectives and activities (Optional information)

The charity is wholly run by volunteers. A number of whom have contributed donations of time and/or money to assist with the maintenance of the facilities grounds, buildings and equipment.

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

WAP has continued to function and maintained its association with both Weston Church Youth Project and Southampton Children’s Play Association through the provision of office space and collaboration in providing open access play provision for the children and young people of Weston.

The work to replace the decayed wooden palisades was completed and fully paid off in the early part of the year. Attention is now being turned towards the redevelopment of the ball court.

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Section E Financial review

The charity aims to hold 3 months operating costs in reserve.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Associations principle source of funding is through a contract with Southampton City Council to provide children and youth services in the local area. Alongside this we raise funds from the use of our facilities, not least the rental of office space to our collaborative organisations – SCPA and WCYP. The charity is continually seeking to broaden its funding base and is constantly seeking grants from other grant making bodies.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Peter Knight Full name(s) Peter Knight Position (eg Secretary, Chair, Treasurer etc) Date 24th May 2023

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Charity Number 290910

Financial Accounts For financial year Ending 31[st] March 2023

As approved by The Executive Committee

Peter Knight Treasurer

WESTON ADVENTURE PLAYGROUND Charity No 290910 Income Expenditure Account Year ending 31[st] March 2023

INCOME (£’s)

2022-23 2021-22
AnnualGrantSCC (note 1) 20000 20000
Other Grants (unrestricted) (note 2) 500 1955
OtherGrants(restricted) (note 3) 0 22500
Rental Income 20800 10058
Interest 19 4
Donations 125 764
SCC Refund_(note 4)_ 0 318
TOTAL 41444 55599

EXPENDITURE (£’s)

2022-23 2021-22
Building Overheads – utilities, phone, business rates,
cleaning, waste		 5487 5881
Insurance 4913 4153
Maintenance_(note 5)_ 16796 114319
Fundraising 96 96
Advertising/stationary/materials etc 0 137
Costs of lettings 0 0
Legal 100 100
**Total ** **27392 ** 124686
2022-23 2021-22
Excess(deficit)Income over expenditure 14052 (69087)
Balance carried forward from previous year 2263 71350
Balance atyear end 16315 2263

WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement of assets and Liabilities Year ending 31[st] March 2023

CASH ASSETS 31 March 2023

Deposit Account 13492.44
Bank Account 2823.17
Petty Cash 0
Total Cash Assets 16315.61

Asset distribution Restricted funds £ 0 Unrestricted funds £16315.61

LIABILITIES

None.

NON-MONETRAY ASSETS

Held for charities own use

  1. Playground of approximately 1 acre with play centre, toilet block, and outdoor play structures. The land held on lease from Southampton City Council at peppercorn rent.

  2. Furniture, fixtures and fittings, indoor and outdoor play equipment, tools and materials for maintenance and cleaning.

Notes

  1. We are still in receipt of a grant from Southampton City Council of £20k per year paid quarterly, unfortunately the March 2022 payment was delayed and so is documented in this years accounts and similarly the March 2023 payment was delayed and so the total figure recorded in the accounts for the year is £20k. 2. In 2022 we received a small grant from ‘Magic Little Grants’ administered by Local Giving towards the general activities of the playground. 3. We were in receipt of a grant from Veolia Environmental Trust towards the costs of rebuilding the wall along the access pathway. This was received in previous years and no further restricted grants were received this year. 4. This represents a refund from SCC after a payment was taken in error having been wrongly attributed to the playground.

  2. Significant building work was undertaken during 2021 which led to significantly higher ‘maintenance’ costs in the previous financial year.

CHARITY COMMISSION FOR ENGLAND AN Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesj membgrs of Weston Adventure PloygrourKI Association On accounts for the year ended 31. March, 2023 290910 Charlty no (If any) Set out on pagè8 3-5 attached I report to the trustees on rny examination of th8 accounts of the above Charity ('Ihe Trusf) for the year ended 3110312023i?i) J IknIM i I, I'YI,. Ra8pon8lbllltle8 and ba818 of As the charity Irustees of the Trust, you are responsible for the report preparallon of the account8 in accordance with th8 requlrements of the Charities Act 2011 (Yhe Act'i. I report in ￿8p￿ct of my examination of the Trust's accounts ¢arrled oul under section 145 ot the 2011 Act and in carrylng out my examination, I have foll0v￿d the applicable Direction8 glven by the Charity CommI881on under section 145{5)Ib) of the Act. I have ¢ornp16ted my examination. I confirm that no material malters . have come to my att8ntlon in connection with the examination which gives me Cause to b8118ve that in, any fll8terial respect: accounting record8 were not kept in accordance wrth Section 130 of the Act or thè accounts do not accord with the a¢countiryJ records Independent examlnorfs Statement I have no concerns and have corne across no other rnatters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Dato: 29" July, 2021 Nam•: Michael G. Beeby Relevant professlonal qualificatlon{s) or body (if any): FCMA - CGMA Address: 17 Bartje Baker Avenue West End Southampton S030 3RH IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight rnatters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any itoms that the examlnar wishas to dlsclose.

TON ADVENTURE PLAYGROiJND Chaiity No 290910 Income Expendithit Aeeount Year ending 31° 2023 2022-23 20000 500 2021-22 20000 R955 22500 10()58 Anr)ual Grani SCC Other Grants unrestricted Other Grants (restiicted Rontai Income Interest Donations SCC Refund note 2 20800 19 125 764 318 TOTAL 41444 5SS99 PE 2022-23 5487 2021-22 5881 Building OveJheads- utilities, phone, bthsiness rales. cleAnin wasto Insurance Maintenance Fundraisin Advertisin, station Coyts ol lettin 4153 114319 96 137 16796 )6 Imateriais elc i(K) Total 27392 124686 2022-23 14052 2263 16315 2021-22 6￿87 71350 2263 Excess (defLCit ]J)come over ex enditure Balance carried forward from revious eat Balance al e8r end

WESTON ADVENTURE PLAYGRO Charity no 290910 Statement of assets and Liabilities YeAr ending 31" Mar¢h 2023 IYD ETS 31 Mar h 2023 osit Account Bank Account Cash Total Cash A￿ets 13492.44 2823.J7 16315.61 Restricted [￿d5 UnrestTiCted funils £16315.61 None. ON-MONETRAY ASSETS Held for charities owyj use l. Playground of approximately 12cre with play centr4 toilet block, and outdoor play structures. The land held on leAse from Southampton City Couttcii at peppercom renL 2. Fumiture, fi￿ureS and fittings. indoor and outdoor play equipmenL tools and materials for mainlenance and cleaning. •fc

Notes l. We are still in recelpt of a grant from Southamplon City CounciE of £20k per year paid quarterly, unfortutthtely the March 2022 payment was delayed and so is documented in this years accowits. 2nd similarly the March 2023 payment w delai'ed and so the total figure recorded in the accounts for the year is £20k. 2. In 2022 we received a small grant from 'Magic Little GTants' administered by Local Giving towar￿ the gtheral activities of the playground. 3. We were in receipt of a grant from Veolia Environmethal Trust towards the costs of rebuilding the wail a]ong the access pathway. This was received in previo￿$ ye&rs and no futther restricted grants were received this year. 4. Tlll's represents a refund from SCC after a payrnent w&8 taken in trror having be wrongly attributed to the pltyground. 5. Significant building work was undertsken during 2021 which led to Signifi￿tlY higher 'maintenanc¢' costs in the previous fmancial year.