||**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||||**T**
**o**|Period end date||||||||| |||1|April|||2020||1|April||||2021|||| |||||||||||||||||| |Section A||Reference and||||||administration details||||||||| |||||||||||||||||| ||**Charity name**||||Weston|||Adventure Playground Association||||||||| |||||||||||||||||| |**Other names charity is known by**||||||||WAP / The Venny||||||||| |||||||||||||||||| |**Registered charity number (if any)**|||||290910|||||||||||| |||||||||||||||||| |**Charity's principal address**|||||Hurstbourne Place (Behind Canberra Tower)|||||||||||| ||||||Kingsclere Avenue|||||||||||| ||||||Southampton|||||||||||| ||||||**Postcode**||||||SO19 9QE|||||| |||||||||||||||||| |**Names of the charity trustees who manage the charity**
**Trustee name**
**Office (if any)**
**Dates acted if not for**
**whole year**
1 Daron Medway
Chair
19 June 2015 - present
2 Peter Knight
Treasurer
19 June 2015 - present
3 Matthew Easton
01 June 2019 - present
4
5
6
7
8
9
10
11
12
13||||||||||||**Name of person (or body) entitled**
**to appoint trustee (if any)**
Executive C’tee / Members
Executive C’tee / Members
Executive C’tee / Members||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| March **2012** **TAR** 1 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by membership (4.a) or co-option by Executive Committee for (eg. appointed by, elected by) election at next Annual General Meeting (4.e) ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 - You **may choose** to include The Coronavirus lockdown restriction - combined with lack of access to additional information, where online conferencing facilities, such as Zoom - among some of the relevant, about: Association membership has prevented the Executive Committee from • policies and procedures holding an in-person or online AGM during 2021. adopted for the induction and However, we have communicated regularly with our charitable partners - training of trustees; and beneficiaries. - • the charity’s organisational structure and any wider We have undertaken significant remedial works to the playground network with which the charity retaining walls and safety palisades. works; - • relationship with any related We are reopening to the public in September 2021. parties; - • trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The provision of facilities for recreation and other leisure time occupation and in particular but not exclusively by the provision of an adventure playground for children resident in Weston being facilities: **Summary of the objects of the** a) of which such children have need by reason of their youth or social **charity set out in its governing document** and economic circumstances; and b) which will improve the conditions of life for such children by promoting their physical, mental and spiritual wellbeing. |**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|The Weston Adventure Playground provides:
2 midweek 2 hour open access play sessions in partnership with
Weston Church Youth Project (WCYP) and occasional full day
access play during school holidays.
1 midweek 2 hour open access play session provided in
partnership with Southampton Children’s Play Association
(SCPA).
1 midweek 2 hour closed session for children with poor mental
health.
The Weston Adventure Playground also engages in multi-agency
working with many community groups and agencies such as:
SureStart, local schools, local churches, Mencap, Saints
Foundation, pre-schools and play schools etc.
The Weston Adventure Playground also lets its facilities to other
agencies and community groups.| |---|---| **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: A number of volunteers have contributed donations of time and/or money to assist with the maintenance of the the playgrounds grounds, buildings and equipment. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** The charity has continued to fundraise for significant repairs to the fabric **achievements of the charity** and equipment of the playground, primarily groundworks for the **during the year** replacement of wooden safety palisades. The WAP has maintained it’s partnership with Southampton Children’s Play Association through the provision of office space and open access youth provision. WAP continues to allow Weston Church Youth Project and Southampton Children’s Play Association to let to its facilities during term time and the school holidays for after school open access clubs and for holiday clubs and seasonal activities and events. **Section E Financial review Brief statement of the** The charity holds three months operating costs in reserve. **charity’s policy on reserves Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include The current principle source of funding for the charity was a Southampton additional information, where City Council grant. The Association was successful in its bid to the city relevant about: council to win a contract with the council for the delivery of youth services • in the East of Southampton. the charity’s principal sources of funds (including However, the charity continues to broaden the funding base and is any fundraising); • how expenditure has constantly seeking funding from small and larger grant making bodies. supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** March **2012** **TAR** 4 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Daron Medway **Full name(s)** Daron Medway **Position (eg Secretary,** Chair **Chair, etc)** **Date** Tuesday, 7 September 2021 March **2012** **TAR** 5 ## Charity Number 290910 Financial Accounts For financial year Ending 31[st] March 2021 As approved by The Executive Committee Peter Knight Treasurer ## **WESTON ADVENTURE PLAYGROUND Charity No 290910 Income Expenditure Account Year ending 31[st] March 2021** ## **INCOME (£’s)** ||**2020-21**|**2019-20**| |---|---|---| |AnnualGrantSCC _(note 1)_|15000|20000| |Other Grants (unrestricted)_(note 2)_|15021|4026| |OtherGrants(restricted) _(note 3)_|22500|| |Rental Income_(note 4)_|7704|15155| |Interest|16|22| |Donations|0|128| |||| |||| |**TOTAL**|**60241**|**39331**| ## **EXPENDITURE (£’s)** ||**2020-21**|**2019-20**| |---|---|---| |Building Overheads – utilities, phone, insurance, business
rates,cleaning, waste_(note 5)_|10197|11519| |Maintenance_(note 6)_|34332|2007| |Fundraising|96|96| |Advertising/stationary/materials etc|137|0| |Costs of lettings|90|915| |Legal|100|790| |||| |**Total**|**44952**|**15327**| |||| ||**2020-21**|**2019-20**| |Excess (deficit) Income over expenditure|15289|24004| |Balance carried forward frompreviousyear|56061|32057| |Balance at year end|71350|56061| ## **WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement of assets and Liabilities Year ending 31[st] March 2021** ## **CASH ASSETS 31 March 2021** |Deposit Account|69669| |---|---| |Bank Account|1681| |Petty Cash|0| |**Total Cash Assets**|**71350**| ## Asset distribution Restricted funds £6000 Unrestricted funds £65350 ## **LIABILITIES** We currently have an ongoing building project to replace the decaying wooden pilings with a new permanent brick/concrete structure. This is expected to cost in the region on £100k, of which £21k has already been paid out. For this work we have been awarded a grant of £45k from Veolia Environmental Trust towards the construction costs. Half of this grant has already been paid to WAP and is recorded as Restricted funds in the accounts. The remaining balance of the work costs will be paid out of our reserves which we have been accumulating over the last few years for this express purpose. ## **NON-MONETRAY ASSETS** Held for charities own use 1. Playground of approximately 1 acre with play centre, toilet block, and outdoor play structures. The land held on lease from Southampton City Council at peppercorn rent. 2. Furniture, fixtures and fittings, indoor and outdoor play equipment, tools and materials for maintenance and cleaning. ## **Notes** 1. We are still in receipt of a grant from Southampton City Council of £20k per year paid quarterly, unfortunately the march 2021 payment was delayed and so the amount recorded in the accounts is reduced accordingly. 2. We received a government COVID 19 grant of £10k. 3. We are in receipt of a grant from Veolia Environmental Trust towards the costs of rebuilding the wall along the access pathway. Half was paid in this accounting year. 4. Due to the COVID pandemic the building was closed for large parts of the year and we have not been able to open for casual lets for the entire year. As result our rental income has been considerably reduced. This sum represents the regular payments from the rental paid by our office tenants. 5. Business rates were suspended for the 2020-21 year due to the COVID pandemic, and due to the building being closed for long periods due to the COVID pandemic we were able to suspend waste collections and had considerably lower utility bills, hence the building overhead costs for this year were much lower than previously. 6. This includes the first payments for the building work we are currently undertaking and hence is considerably increased compared to previous years. CHARITY COMMISSION FOR ENGLAND AN Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Weston Adventure Playground Association On accounts for the year ended 31. Marth, 2021 290910 Charity no (if any) Set on pages 1-3 attached I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 3110312021-: Responsibilities and basis of As the charity trustees of the Trust, YOU are responsible for the report preparation of the accounts in accordan￿ Imth the requirements of the Charities Ad 2011 (kne Act-). I rewjrt in resFect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in rarying out my examination, I have followed the applicable Directions given by the Chanty Commission under section 14515)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 oftheActor the accounts do not ac(J)rd h￿th the accounting records Independent oxaminerfs statement I have no cOn￿mS and have c¢yne across no other matters in connection viith the examination to vthich attention should be drawn in order to enab￿ a woper understanding of the accounts to be reached. Signed: Date: P July. 2021. Name: Michael G. Beeby Relevant professional qualification(s) or body (if any): FC￿- CGMA Address: 17 Barbe Baker Avenue West End SoLrthampton S030 3RH IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Give here brief details of any Items that the examiner wishes to disclose. /¢{