Trustees’ Annual Report for the period
From 01.09.22 Period start date To 31.08.23 Period end date
Charity name: Redbourn Primary PTA
Charity registration number: 290848
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To fundraise money for the school to invest in resources to benefit the children who attend the school. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A calendar of fundraising events, including Summer and Winter Fayres, Fun Run, Discos and other social events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The income and expenditure is regularly shared during meetings and in newsletters. Minutes of the meetings are uploaded to the school website with the account information attached. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We’ve had a successful calendar of events, which have been very well attended. Money raised has been reinvested into the school by purchasing IT equipment, curriculum schemes and other equipment. Parents and children have enjoyed attending the events. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Carrying forward £19,386.94, which will also be invested into school resources in following academic year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We don’t hold money in reserve. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | Not required |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by a volunteer committee |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Redbourn Primary PTA |
|---|---|
| Other name the charity uses | |
| Registered charity number | 290848 |
| Charity’s principal address | Redbourn Primary School Long Cutt Redbourn St Albans AL3 7EX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jessica Withers | 26/04/2022 – 10/10/2023 | CharityCommittee | ||
| LucySlatter | 26/04/2022 – 18/04/2024 | CharityCommittee | ||
| Marie McGrath | 10/10/2023 | CharityCommittee | ||
| Sophie Stockdale | 25/01/2023 | CharityCommittee | ||
| Catherine Newley | 18/04/2024 | CharityCommittee | ||
| Laina Prendi | 31/01/2024 | CharityCommittee | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M. McGrath
Full name(s) Marie McGrath
Position (eg Secretary, Treasurer Chair, etc)
Date
18/06/2024
Redbourn Primary PTA
Income and Expenditure for the year end August 2023
| Fundraiser | Income | Expenditure | Profit |
|---|---|---|---|
| Summer WritingChallenge | £108.00 | £0.00 | £108.00 |
| Folk on the Common Cake Sale | £184.39 | £0.00 | £184.39 |
| NearlyNew Uniform Sale | £978.55 | £0.00 | £978.55 |
| Bags2School | £150.00 | £0.00 | £150.00 |
| Bingo Night | £902.90 | £359.53 | £543.37 |
| Pumpkin Design Competition | £37.00 | £0.00 | £37.00 |
| November Disco | £1,868.00 | £421.59 | £1,446.41 |
| Wreath Making | £920.00 | £700.00 | £220.00 |
| Christmas Cards | £1,103.85 | £0.00 | £1,103.85 |
| Christmas Trees | £110.00 | £0.00 | £110.00 |
| Christmas Emporium | £2,741.00 | £1,228.04 | £1,512.96 |
| Easyfundraising | £335.15 | £0.00 | £335.15 |
| Amazon Smile | £149.93 | £0.00 | £149.93 |
| March Disco | £1,740.50 | £519.84 | £1,220.66 |
| Easter EggHunt | £410.00 | £221.01 | £188.99 |
| Easter Challenge | £24.00 | £0.00 | £24.00 |
| Ice Lollies | £693.00 | £216.73 | £476.27 |
| Pizza Kits | £65.00 | £0.00 | £65.00 |
| Summer WritingChallenge | £12.00 | £0.00 | £12.00 |
| Winter Fayre | £6,763.99 | £966.09 | £5,797.90 |
| Fun Run | £10,766.99 | £2,561.21 | £8,205.78 |
| MayBall | £6,984.20 | £5,203.72 | £1,780.48 |
| Summer Fayre | £5,600.55 | £2,506.44 | £3,094.11 |
| Council Grant | £1,000.00 | £0.00 | £1,000.00 |
| Match Funding25.10.22 | £500.00 | £0.00 | £500.00 |
| Match Funding20.06.23 | £500.00 | £0.00 | £500.00 |
| Total | £44,649.00 | £14,904.20 | £29,744.80 |
| Itemspurchased for Redbourn PrimarySchool | Itemspurchased for Redbourn PrimarySchool | £51,395.25 | |||
|---|---|---|---|---|---|
| Donation for Year 6 Leavers Party | £493.11 | ||||
| Expenditure for PTA Items | £922.49 | ||||
| AmyRobinson Donation 2022 | £2,386.00 | ||||
| AmyRobinson Donation 2023 | £2,000.00 | ||||
| Total | £57,196.85 | ||||
| Total Income 2022-23 | £44,649.00 | ||||
| Total Expenditure 2022-23 | £72,101.05 | ||||
| Main account | Event account | Total | |||
| Total in bank accounts on 01.09.2022 | £34,296.22 | £12,542.77 | £46,838.99 | ||
| Total in the bank accounts on 31.08.2023 | £18,401.46 | £985.48 | £19,386.94 | ||
| Total Assets = £19,386.94 + £750 in Petty Cash |
Independent examiner’s report to the trustees of Redbourn Primary PTA
I report to the trustees on my examination of the accounts of Redbourn Primary PTA (the Trust) for the year ended 31[st] August 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under s. 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s. 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2) The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Name: Jenny Shepherd
Relevant professional qualification or body: ACA
Address: 39 Holts Meadow, Redbourn, AL3 7BW
Date: 18 June 2024