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2022-09-30-accounts

HIGHNAM COMMUNITY CENTRE TRUST REGISTERED CHARITY 290798 FINANCIAL STATEMENTS 30[TH] SEPTEMBER 2021

Knights Accountants and Tax

Advisors

HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798 REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2021

INDEX

Pages 2 Administrative Information 3 & 4 Report of the Trustees 5 & 6 Independent Examiner’s Report 7 Balance Sheet 8 & 9 Income and Expenditure Account 10 & 11 Notes to the Accounts

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HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798

ADMINISTRATIVE INFORMATION

TRUSTEES: Mr. Y. Watkins - Chairman Mr. R. Train - Treasurer Mr. M.J. Ridge Mr. M. Welch BOOKINGS Mr. H.W. Hawkes MANAGER: CARETAKER: Mr. M. S. Stock PRINCIPAL The Old School ADDRESS: Newent Road Highnam GLOUCESTER GL2 8DG INDEPENDEN Knights T EXAMINER: Accountants and Tax Advisors 21 Highnam Business Centre Highnam GLOUCESTER. GL2 8DN BANKER Lloyds TSB Bank plc S: 19, Eastgate GLOUCESTER GL1 1NS

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HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798

TRUSTEES’ REPORT

The Trustees submit their report with the accounts of the Charity for the year ended 30[th] September 2021.

PRINCIPAL OBJECT AND STATUS OF CHARITY

The Charity’s principal object is to manage the Old School, Parish Rooms and Gambier Parry Hall for the benefit of the residents of the Parish of Highnam in the County of Gloucestershire on behalf of Highnam Parish Council.

ADMINISTRATION OF THE CHARITY

The Charity is administered by the Chairman, Secretary and Treasurer and managed by the Management Committee which consists of six elected and eight representative members and may include no more than two co-opted members.

REGULATION OF CHARITY

The Committee manages the Highnam Community Centre Trust which is a registered charity under the Charities Act 1960 subsequently amended by the Charities Act of 1993 and 2006. The Highnam Parish Council acts as the Custodian Trustee under sub section (2) of Section 4 of the Public Trustee Act 1906. The Committee act as charity trustees within the meaning of Section 46 of the Charities Act 1960, the Charities Act of 1993 and 2006. The Parish Council has a leasehold interest in the Parish Room and also holds the freehold of the Old School on behalf of the village.

TRUSTEES’ RESPONSIBILITIES

Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity

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and of the surplus or deficit of the Charity for that period. In preparing those accounts, the Trustees are required to:-

select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent;

follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts; prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue to operate.

The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 1985. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798

TRUSTEES’ REPORT

REVIEW OF THE YEAR

The income from the letting of the buildings has decreased by 45% compared with 2020 this was due to COVID-19.

Local Authority funding to the value of £61,107 was received during the year relating to Government COVID-19 assistance.

Income decreased in the year by £13,382 to £15,716 with a reduction in expenditure of £12,592 to £33,045, resulting in a surplus of £41,890 compared with a surplus of £15,802 in 2020. The surplus has arisen due to the local authority grant income.

The COIF Charities Deposit Account retains any surplus funds. Interest rates currently remain low but the advantage of this account is the ability to obtain immediate withdrawals without penalty.

REMUNERATION AND BENEFITS OF THE TRUSTEES

No remuneration or other benefits have been paid or are payable to any of the Charity Trustees or connected persons during the year under review.

RISKS

The Trustees continue to review any major risks to which the Charity is exposed. The major risk would be the loss of regular users and the Committee strives to improve the facilities to attract additional lettings. The Committee also explores all avenues of additional income streams to help defray overhead costs should hiring levels fall.

Mr. Y. Watkins Chairman of the Trustees

Approved by the Trustees: …Yan Watkins …………………………..

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INDEPENDENT EXAMINER’S REPORT TO

THE TRUSTEES OF HIGHNAM COMMUNITY CENTRE TRUST

We report on the accounts of the Trust for the year ended 30[th] September 2021 which are set out on pages 6 to 9.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is our responsibility to:

examine the accounts under section 43(3) (a) of the 1993 Act:

to follow the procedure laid down in the General Directions given by the Charity Commission under section 43(7) (b) of the 1993 Act; and

to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER’S REPORT

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An independent examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, we do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to our attention:

to keep accounting records in accordance with section 41 of the 1993 Act: and

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to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the 1993 Act

have not been met; or

Knights Accountants and Tax Advisors 21 Highnam Business Centre Highnam GLOUCESTER. GL2 8DN

Date: ………………10/11/2021……………………..

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HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798

BALANCE SHEET

AS AT 30 TH
 SEPTEMBER 2021
FIXED ASSETS (NOTE 2) 4,635 5,009
CURRENT ASSETS
Debtors and prepayments (NOTE 3) 4,302 2,669
COIF Charities Deposit Fund 61,21
103,237 2
Lloyds TSB current account 2,714 3,593
30 day Business account 3
3
Cash in hand
37 37
67,51
110,293 4
CURRENT LIABILITIES
Creditors – amounts falling due within 1 year (Note 4)
1,722
1,207
NET CURRENT ASSETS 108,571 66,
307
NET ASSETS £ £
113,206 71,31
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REPRESENTED BY:
GENERAL FUND
Balance at 1stOctober 2020 71,316 55,514
(Defcit)/Surplus of income over expenditure 41,890
15,802
Balance at 30thSeptember 2021 £
113,206
£71,316
Approved by the Trustees on ………………………………. and signed on
its behalf by:

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Yan Watkins Robert Train

………………………………….. ………………………………….

Y. WATKINS – CHAIRMAN R. TRAIN- TREASURER

HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 2790798

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

INCOME
Hire charges – Regular users
– Occasional users
Interest received
Local Authority ‘COVID-19’ funding
Insurance Claim
Donations

EXPENDITURE
Centre Manager’s charges
Caretaker & Cleaners’ charges
Computer system maintenance
Post Ofice retainer (keys)
Water rates

Light and heat
Repairs and maintenance – buildings
 2021
£
13,582
2,134
15,716
25
61,107
-
100
61,232
3,550
11,100
-
200
446
3,434
8,585		 2020 2020
£
24,6
52
4,44
6
29,0
98
147
30,0
00
3
,660
1,
000
63,9
05
4,80
0
12,1
14
66
200
1484
7,46
6
12,5		 £
24,6
52
4,44

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– grounds
Telephone
Printing and stationery
Professional Fees
Licenses and Insurance
Pest control
Cleaning materials and consumables
Independent Examiner’s and Treasurer’s
honorarium
Accountancy
Advertising
Depreciation
(DEFICIT)/SURPLUS OF INCOME OVER
EXPENDITURE FOR THE YEAR		 240
30
666
283
2,878
480
788
-
365
-
2,013
35,058
£41,890		 82
-
90
247
1611
3,23
2
480
845
-
330
90
2,46
6
48,1
03
£
15,80
£
2

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HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

1. ACCOUNTING POLICIES

(a) Accounting Convention

The accounts are prepared under the historical cost convention on an accruals basis.

(b) Accounting by Charities

The recommendations of SORP2 (Accounting by Charities) have been followed in the preparation of these accounts.

(c) Fund Accounting

The Charity’s general fund consists of funds which the Charity may use for its purpose at its discretion.

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(d) Fixed assets and Depreciation

Fixed assets are included in the accounts at their historical cost.

Depreciation is provided on all tangible fixed assets at the following annual rates on a straight line basis: Furniture and equipment 20%

2. FIXED ASSETS
Cost
At 1stOctober 2020
Additions
At 30thSeptember 2021

Depreciation
At 1stOctober 2020
Charge for the year
At 30thSeptember 2021
WRITTEN DOWN VALUE
At 1stOctober 2020
At 30thSeptember 2021		 Furniture &
Equipment
£
44,681
1,639
46,320
39,672
2,013

41,
685

£5,009
£4,635		 Furniture &
Equipment
£
44,681
1,639
46,320
39,672
2,013

41,
685

£5,009
£4,635


£
44,681
1,639
46,320
39,672
2,013
41,
685

£5,009
£4,635

HIGHNAM COMMUNITY CENTRE TRUST

REGISTERED CHARITY 290798

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30TH SEPTEMBER 2021

3. DEBTORS AND PREPAYMENTS
2020
Hire charges owing

Prepayments and other debtors
£4,302
£2,669
4. CREDITORS
Accrued expenses
£		 £
2,367



1,722
 2020
£
671
1,935

1,998
£1,207		 2020

£

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5. ONE HUNDRED CLUB

The charity is supported by a 100 club which provides donations towards the cost of equipment required by the Parish Buildings. At 30[th] September 2021 there were funds available of £1,595 (2020 £1,333)

6 . TAXATION

As the Highnam Community Centre Trust is a Registered Charity, it is exempt from taxation under section 505, Income and Corporation Taxes Act 1988.

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