Trustees' Annual Report for the period
Period start date Period end date 1st January 2024 31st December 2024 From To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 290796 Charity's principal address
Banwell Village Hall Foundation
Banwell Village Hall
Westfield Road Banwell North Somerset Postcode BS29 6BS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John William Parfitt | ||||
| James Ellan Purvis | Vice Chair | |||
| Robert Stephen Taylor | ||||
| Kath Edwards | Secretary | |||
| Barbara MaryCouch | Treasurer | |||
| Thomas Walter Couch | ||||
| Stephen Parkinson | to 10 April 2024 | |||
| Neil Humphrys-Smith | Chair | 21 July2023 | ||
| Claire Cerro Atyeo | 15 July2024 | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Accountant | Clive Bennett | 14 High Street Banwell BS29 6AA |
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Scheme made by Secretary of State for Education and Science under How the charity is constituted section 18 of the Charities Act 1960 (eg. trust, association, company) Elected at AGM by Members. The Management Committee are the Trustee selection methods Trustees (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include Main policies include: Health and Safety, Finance controls and additional information, where procedures, Safeguarding, Equality, Reserves, Risk assessment, Hirers relevant, about: Policy.
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policies and procedures adopted for the induction and Charity is managed and operated by the Management Committee. training of trustees; No relationship to other parties.
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the charity’s organisational structure and any wider The charity carries out risk assessment and all concerns are reported to network with which the charity the management committee, for assessment and to prioritise and action works; accordingly.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Provisions and maintenance of the village hall for the use by all inhabitants of Banwell and neighbouring areas for meetings, classes, recreation activities, and leisure time activities, with the object of Summary of the objects of the improving the quality of life of the said inhabitants. charity set out in its governing document
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The hall can be hired out by all those wishing to carry out the activities which are legal and considered to be beneficial, regardless of sex, race, political, religious opinions. Activities at present include:
Art classes, Exercise classes, Gardening club, Indoor bowls, Archaeology Club, Zumba, British Legion, Men’s Breakfast Club, Soup Lunches, Flower shows, Drama Club, Dance class, Bridge Club. Also can be hired out for parties such as weddings receptions, birthday parties, sales as well as health and welfare clinics.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The hall is managed, operated and maintained, for the public benefit and with regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
All the Management Committee are volunteers. We seek to recruit members from a range of backgrounds and experience that represent those that make use of the the hall.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
2024 saw an increase in activity with a 40% increase in income. The committee has seen efforts to promote the hall rewarded by our recovery from the reduced activity resulting from COVID. This was accompanied by an increase in repair and maintenance. The year end saw an increase in both the Retained Earnings and Profit.
The on-line booking system allowing users to see availability and make bookings themselves is seeing increased use. This system also provides a wider range of reports to monitor performance.
The grant from National Grid for the addition of batteries to the Solar Panels has seen the batteries installed early in the year. We now store a substantial amount power which provides an improved return over selling to the grid.
The hall committee is reviewing a wide ranging update to the building covering heating, lighting and decoration, to ensure it both meets the needs of users whilst reducing costs and our impact on the environment.
Repairs to the fabric of the hall can prove difficult as the building trades are in demand. Recently repairs that were part of an insurance claim could only be supported by a single and not competing quotes. This was accepted by the assessors as it is often the norm at present.
The hall is over 50 years old and the committee are in a review for the future. It is necessary to establish whether to invest in some major maintenance tasks to enable the hall to function for, say another 10 years or commence a project for a new hall.
Activities are underway on establishing the soundness of the structure and the availability of grant funding for major works to sustain the existing by updating the heating, improving the lighting, redecorating and refurbishing areas for the medium term.
Section E Financial review
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Brief statement of the
charity’s policy on reserves
It is the policy of Banwell Village Hall to hold in its reserves 12 months of general running costs, this is currently an amount of £26,021. It is also our policy to hold an amount for likely and anticipated building and refurbishment work, for this we have allocated £25,000 in designated funds in the accounts. This latter sum would enable a quick response to any work that may be the subject of claim to be carried out rapidly thus maintaining availability of the hall. This policy is reviewed annually.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The hire of the hall provides the income for essential day to day maintenance. This covers repair and/or replacement of items. In many cases repair is not feasible due increasing complexity of modern products and fewer skilled technicians, resulting in replacement being the only option.
We aim to maintain the facility to provide an attractive venue for community activities and that will continue to be an asset to the village in the future.
We have an funds on deposit in a CAF Bank, which is fully secured. We have an Investment policy in place, as the constitution does allow us to invest, if we wished.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Barbara Mary Couch Full name(s) Neil Humphrys-Smith Position (eg Secretary, Chair, Chair Treasurer etc) Date 28 August 2025
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| Section A Receipts | Section A Receipts | and | payments | payments | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||
| to the nearest | E | to the nearest E | to the nearest E | to the nearest | E | to the nearest | E | |||
| A1 Recei ts | ||||||||||
| set an | Investment sa | es, | ||||||||
| see table . |
||||||||||
| u | to | |||||||||
| Total receipts | 35,119 | |||||||||
| A3 Pa ents |
||||||||||
| A4 Asset and | investment | |||||||||
| Glass Washer Bar | ||||||||||
| Sub | total | |||||||||
| Total payments | ||||||||||
| Net of receipts/(payments) | 9,169 | 9,169 | 946 | |||||||
| A5 Transfers | between funds | |||||||||
| A6 Cash funds last year end | 51 | 51 ,223 | 62,277 | |||||||
| Cash funds this yearend | 42,054 | 42,054 | 61,331 |
| Unrestricted | Restricted | Endowment | ||||
|---|---|---|---|---|---|---|
| Categories | Detaiis | funds | funds | funds | ||
| tonearestE | tonearest E | to nearestE | ||||
| BI Cash funds | ||||||
| (agree | balances with receipts | and payments | ||||
| account(s)) | ||||||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| Details | to nearest E | tonearest E | to nearest E | |||
| B2 Other monetary assets | Bar Stock | 2,016 | ||||
| B3 Investment assets | ||||||
| Details | Fund to which | Cost (optional) | Currentvalue | |||
| B4 Assets retained forthe | ||||||
| charity's own use | ||||||
| Fund towhich | Amountdue | When due | ||||
| Details | ||||||
| B5 Liabilities | ||||||
| Signed by one ortwo trustees on behalf of all the trustees |
Signature | Name | Date of a roval |
|||
| 141 q 2 |
Banwell Village Hall Foundation
Independent Examiner’s Report to the Trustees
For the Year Ended 31 December 2024
Independent examiners report to the Trustees of Banwell Village Hall Foundation
I report to the trustees on my examination of the accounts for Banwell Village Hall Foundation (“the charity”) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the accounts do not comply with these records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stuart Thornton
18 Jun 2025
Date: