Trustees' Annual Report for the period
Period start date Period end date 1st January 2023 31st December 2023
From
To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 290796
Banwell Village Hall Foundation
Banwell Village Hall
Charity's principal address
Westfield Road Banwell North Somerset Postcode BS29 6BS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John William Parfitt | ||||
| James Ellan Purvis | Vice Chair | |||
| Robert Stephen Taylor | ||||
| Margaret McCarthy | Secretary | |||
| Kevin Paul Gibbons | Chair | 5/5/22 to 20/7/23 | ||
| Barbara MaryCouch | Treasurer | |||
| Kath Edwards | ||||
| Thomas Walter Couch | ||||
| Stephen Parkinson | ||||
| Neil Humphrys-Smith | Chair | 21 July2023 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant | Clive Bennett | 14 High Street Banwell BS29 6AA |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Scheme made by Secretary of State for Education and Science under How the charity is constituted section 18 of the Charities Act 1960 (eg. trust, association, company) Elected at AGM by Members. The Management Committee are the Trustee selection methods Trustees (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include Main policies include: Health and Safety, Finance controls and additional information, where procedures, Safeguarding, Equality, Reserves, Risk assessment, Hirers relevant, about: Policy.
- policies and procedures adopted for the induction and Charity is managed and operated by the Management Committee. training of trustees;
No relationship to other parties.
-
the charity’s organisational structure and any wider The charity carries out holistic risk assessment and all concerns are network with which the charity reported to the management committee, for assessment and to prioritise works; and action accordingly.
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Provisions and maintenance of the village hall for the use by all inhabitants of Banwell and neighbouring areas for meetings, classes, recreation activities, and leisure time activities, with the object of Summary of the objects of the improving the quality of life of the said inhabitants. charity set out in its governing document
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The hall can be hired out by all those wishing to carry out the activities mentioned above, regardless of sex, race, political, religious opinions. Activities at present include:
Art classes, Exercise classes, Gardening club, Indoor bowls, Archaeology club, Zumba, British Legion, Mens Breakfast Club, Flower shows, Drama club, Dance class, Bridge Club. Also can be hired out for parties such as weddings receptions, birthday parties, etc.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The hall is managed, operated and maintained, for the public benefit and with regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
All the Management Committee are volunteers and live locally. Also seek to recruit members that represent classes and groups who hire the hall.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
2023 saw a gradual increase in bookings for the hall, which is now supported by a more comprehensive on-line booking system allowing users to see availability and make bookings themselves. This system also provides a wider range of reports to monitor performance.
Improvements are ongoing and with a major upgrade of the toilets and it planned to replace some items in the kitchen. We have applied for and been awarded a grant from National Grid for the addition of batteries to the Solar Panels installed in 2015. This is expected to make a considerable impact on costs, enabling us to store energy during the day to meet much of the demand in the evenings.
We have been increasing our bookings and extending the user base, whilst ensuring the hall covers its costs and grows reserves to address future maintenance.
The hall committee is reviewing a wide ranging update to the building covering heating, lighting and decoration, to ensure it both meets the needs of users whilst reducing costs and our impact on the environment. .
Section E Financial review
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Brief statement of the
charity’s policy on reserves
It is the policy of Banwell Village Hall to hold in its reserves 12 months of general running costs, this is estimated to be at an amount of £25,000. It is also our policy to hold an amount for likely and anticipated building and refurbishment work, for this we have allocated £20,000 in designated funds in the accounts. This policy is reviewed annually.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Primarily funding comes from hire of the main hall for a variety of activities. This, being larger than many in the local area, and with a well appointed bar makes it a popular venue.
There is also some funding from grant applications, both local and national.
We aim to maintain the facility to provide an attractive venue for community activities and that will continue to be an asset to the village in the future.
We have an funds on deposit in a CAF Bank, which is fully secured. We have an Investment policy in place, as the constitution does allow us to invest, if we wished.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Neil Humphrys-Smith | ||
Chair |
Treasurer | |
| 23 October 2024 | ||
| 23 October 2024 |
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| Banwell Village Hall Foundation | Banwell Village Hall Foundation | 290796 | ||
|---|---|---|---|---|
| Receipts and payments accounts | CC16a | |||
| For the period from |
1st January 2023 |
To 31st December 2023 |
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Village Hall Hirers | 16,201 | - | - | 16,201 | 14,633 | ||||||
| Bar Sales & Hire | 9,480 | - | - | 9,480 | 6,249 | ||||||
| Solar Income | 1,667 | - | - | 1,667 | 1,586 | ||||||
| Grants & Donations | 10,270 | - | - | 10,270 | 1,048 | ||||||
| Bank Interest | 175 | - | - | 175 | 109 | ||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| Sub total(Gross income for AR) |
37,793 | - | - | 37,793 | 23,625 | ||||||
| A2 Asset and investment sales, | |||||||||||
| (see table). | |||||||||||
| - | - | - | - | ||||||||
| - | - | - | - | - | |||||||
| Sub total | - | - | - | - | - | ||||||
| Total receipts | 37,793 | - | - | 37,793 | 23,625 | ||||||
| A3 Payments | |||||||||||
| CleaningSuppliers & Services | 7,155 | - | - | 7,155 | 6,302 | ||||||
| Hall Maintenance | 13,689 | - | - | 13,689 | 3,996 | ||||||
| Administration | 3,162 | - | - | 3,162 | 2,292 | ||||||
| Utilities | 5,345 | - | - | 5,345 | 2,399 | ||||||
| Bar Stock | 5,943 | - | - | 5,943 | 3,652 | ||||||
| AccountancyFees | 823 | - | - | 823 | 600 | ||||||
| Bar Expenses | 2,508 | - | - | 2,508 | 1,720 |
CCXX R1 accounts (SS)
24/10/2024
1
| Bank Charges | 114 | - | - | 114 | 118 | ||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | - | - | - | |||||
| **Sub total ** | 38,739 | - | - | 38,739 | 21,079 | ||||
| A4 Asset and investment purchases (see table) |
|||||||||
| , | - | ||||||||
| Glass Washer (Bar) | - | 854 | |||||||
**Sub total ** |
- | 854 | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 21,933 | |||||||||
| - 946 | - 946 | 1,692 | |||||||
| - | - | - | |||||||
| 62,277 | 62,277 | 60,585 | |||||||
| 61,331 | 61,331 | 62,277 |
Section B Statement of assets and liabilities at the end of the period
| Categories monetary assets unds |
Bar Stock HSBC Bank Details Details Cash in Hand Total cash funds (agree balances with receipts and payments account(s)) Shawbrook |
Unrestricted funds to nearest £ 36,130 25,000 201 61,331 OK Unrestricted funds to nearest £ 1,077 - - |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
||||
| Bar Stock | 1,077 | - | - | |
| - | - | - | ||
| - | - | - |
B1 Cash funds
B2 Other monetary assets
CCXX R2 accounts (SS)
24/10/2024
2
| - | - | - | ||
|---|---|---|---|---|
| - | - | - | ||
| - | - | - |
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
| Fund to which asset belongs |
Cost (optional) - - - - - |
Current value (optional) |
|---|---|---|
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - |
Details
| Village Hall Equipment & Fittings Bar & Kitchen Details |
Fund to which asset belongs Unrestricted Unrestricted Unrestricted |
Cost (optional) 95,534 - - - - - - - - |
Current value (optional) |
|---|---|---|---|
| Village Hall | Unrestricted |
95,534 | 568,000 |
| Equipment & Fittings | Unrestricted | - | 3,297 |
| Bar & Kitchen | Unrestricted | - | 835 |
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - |
| Fund to which liability relates |
Amount due (optional) - - - - - |
When due (optional) |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| - |
Details
CCXX R3 accounts (SS)
24/10/2024
3
Signed by one or two trustees on behalf of all the trustees
----- Start of picture text -----
Date of
Signature Print Name
approval
Neil Humphrys-Smith 22/10/24
Barbara Couch 23/10/24
----- End of picture text -----
CCXX R4 accounts (SS)
24/10/2024
4
WJ