## **Trustees' Annual Report for the period**
Period start date Period end date **T** 1st January 2021 31st December 2021 **From o**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 290796
Banwell Village Hall Foundation Banwell Village Hall
**Charity's principal address** Westfield Road
Banwell North Somerset **Postcode BS29 6BS**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for Name of person (or body) entitled
Trustee name Office (if any)
whole year to appoint trustee (if any)
1 John William Parfitt 9 [th] March 2020
2 James Ellan Purvis Vice-chair
3 Robert Stephen Taylor 22 [nd] February 2021
4 Mary Humphyrs-Smith 22 [nd] February 2021
5 Kevin Paul Gibbons Finance Group Chair 9 [th] March 2020
6 Barbara Mary Couch Treasurer
7 Kath Edwards
8 Margaret Anne Harris
9 Elizabeth Mary Shayler Chair
10 Thomas Walter Couch
11 Stephen Parkinson 9 [th] March 2020
12 Margaret McCarthy Secretary
13 Sarah Marie Hayes 9 [th] March 2020
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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## **Names and addresses of advisers (Optional information)**
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Type of adviser Name Address
Accountant Michelle Ferris Albert Goodman, Goodwood House, Blackbrook Park
Avenue, Taunton, TA1 2PX
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**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Scheme made by Secretary of State for Education and Science under How the charity is constituted section 18 of the Charities Act 1960 (eg. trust, association, company) Elected at AGM by Members. The Management Committee are the Trustee selection methods Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include All trustees have gone through Induction training. (6 x 1Hr Sessions) additional information, where relevant, about:
- **Main policies include:** Health and Safety, Finance controls and
- policies and procedures procedures, Safeguarding, Equality, Reserves, Risk assessment, Hirers adopted for the induction and Policy. training of trustees;
Charity is managed and operated by the Management Committee.
- the charity’s organisational structure and any wider network with which the charity works;
No relationship to other parties.
The charity carries out a holistic risk assessment and all concerns are relationship with any related reported to the management committee, for assessment to prioritise and action accordingly. parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Provisions and maintenance of the village hall for the use by all inhabitants of Banwell and neighbouring areas for meetings, classes, recreation activities, and leisure time activities, with the object of improving the quality of life of the said inhabitants.
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The hall can be hired out by all those wishing to carry out the activities mentioned above, regardless of sex, race, political, religious opinions. Activities at present include:
Art classes, Exercise classes, Gardening club, Indoor bowls, Guides Group, Archaeology club, Zumba, British Legion, Mens Breakfast Club, Flower shows, Drama club, Dance class, Bridge Club. Also, can be hired out for parties such as weddings receptions, birthday parties, etc.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The hall is managed, operated and maintained, for the public benefit and with regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
All the Management Committee are volunteers and live locally. Also, many represent their classes and groups, who hire the hall.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
In 2021 we had to close the Village Hall numerous times, due to COVID. However, thankfully things have gradually begun to return nearer normality.
We have been able to continue to get grants from North Somerset County Council and we had a refund from our insurer’s due to closure through COVID, which has meant we end the year with a smaller deficit than expected.
We have continued to be able to invest in the building and have had a new Boiler installed, also a new Fire Alarm System, and Emergency Lighting System installed.
We have continued to ensure all COVID regulations and guidelines have been implemented and adhered to.
The Management Committee have had to meet using zoom online. However, through this time we have been reviewing our constitution to enable it be more accessible to the general public and our members and user groups, by simplifying the language and making it reader friendly. Changes will be fully approved by the Charity Committee.
We are also investigating registering the land the building and carpark is sited on, thorough HM Land Registry.
Whilst this has not been a normal year due to COVID we are please that we have been able to have numerous activities within the hall, as and when permitted.
We look forward to 2022 with a positive outlook and the expectation that COVID regulations will increasingly be eased, to enable the community to make full use of the hall and the many varied activities which operate in our building.
## **Section E Financial review**
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**Brief statement of the** It is the policy of Banwell Village Hall to hold in its reserves 12 months of **charity’s policy on reserves** general running costs, this is estimated to be at an amount of £25,000. It is also our policy to hold an amount for likely and anticipated building and refurbishment work, for this we have allocated £20,000 in designated funds in the accounts. This policy will be reviewed every 12 months time. **Details of any funds materially** None **in deficit**
None Majority of funding comes from Room Hire for various activities. Some income from operating a Bar and funding from grant applications, when successful. Expenditure enables us to operate and maintain a welcoming, secure and safe environment for activities to take place, for the local community and nearby areas.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has We have an amount in our COIF Bank Account, which is being moved to
- supported the key objectives a CAF Bank deposit account, which is fully secured.
- of the charity; We have an Investment policy in place, as the constitution does allow us
- investment policy and to invest, if we wished. objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Kevin Paul Gibbons **Signature(s)** Elizabeth Mary Shayler Kevin Paul Gibbons **Full name(s)** Elizabeth Mary Shayler **Position (eg Secretary, Chair,** Chair Chair of Finance Sub Group **etc) Date** 12/04/2022
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**Banwell Village Hall Foundation** Independent Examiner’s Report to the Trustees For the Year Ended 31 December 2021
## **Independent examiners report to the Trustees of Banwell Village Hall Foundation**
I report to the trustees on my examination of the accounts for Banwell Village Hall Foundation (“the charity”) for the year ended 31 December 2021.
## **Responsibilities and basis of report**
As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
2. the accounts do not comply with these records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Michelle Ferris BSc (Hons) FCA DChA**
Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX
Date: 21/04/2022
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Charity Name No (if any)
Banwell Village Hall Foundation 290796
Receipts and payments accounts CC16a
For the 1st January 31st December
To
period from 2021 2021
Section A Receipts and payments
Unrestricte Restricted Endowment
Total funds Last year
d funds funds funds
to the
to the nearest to the nearest to the
nearest to the nearest £
£ £ nearest £
£
A1 Receipts
Grants & Donations 16,337 - - 16,337 11,430
Village Hall Hirers 7,154 - - 7,154 6,660
Insurance COVID Payment 2,500 - - 2,500 -
Bar Sales & Hire 1,478 - - 1,478 1,256
Solar Income (EDF) 1,438 - - 1,438 1,486
Bank Interest 10 - - 10 149
- - - - -
- - - - -
Sub total (Gross income for
- - 28,917 20,981
AR) [ 28,917 ]
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 28,917 - - 28,917 20,981
A3 Payments
Cleaning Supplies & Services 5,611 - - 5,611 6,554
Hall Maintenance 4,982 - - 4,982 2,382
Administration 2,587 - - 2,587 3,743
Utilities 2,369 - - 2,369 2,804
Bar Stock 1,287 - - 1,287 747
Accountancy Fees 900 - - 900
Bar Expense 602 - - 602 419
- - - - -
- - - - -
Sub total 18,338 - - 18,338 16,649
A4 Asset and investment
purchases, (see table)
Fire Alarm Installation 7,059 - - 7,059
Central Boiler 3,678 - - 3,678
Emergency Lighting 3,504 - - 3,504
Tables Trolley 266 - - 266
Fridge - - - - 139
Audio/Sound Statem - - - - 6,372
Sub total 14,507 - - 14,507 6,511
Total payments 32,845 - - 32,845 23,160
Net of receipts/(payments) - 3,928 - - - 3,928 - 2,179
A5 Transfers between funds - - - - -
A6 Cash funds last year end 64,513 - - 64,513 66,692
Cash funds this year end 60,585 - - 60,585 64,513
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CCXX R1 accounts (SS)
21/04/2022
1
**Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees
on behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Kevin Paul Gibbons
Signature
Elizabeth Mary Shayler
Accountancy fees
**Details**
**Details**
Village Hall
Equipment & fittings
Bar
Kitchen
HSBC Bank Account
Shawbrook Bank Account
Cash in Hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts
and payments account(s))
Bar Stock
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**35,434**
**-**
**25,000**
**-**
**151**
**-**
**60,585**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**1,287**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to**
**which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to**
**which asset**
**belongs**
**Cost (optional)**
Unrestricted
**95,534**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to**
**which liability**
**relates**
**Amount due**
**(optional)**
Unrestricted
**600**
**-**
**-**
**-**
**-**
Print Name
Elizabeth Mary Shayler
Kevin Paul Gibbons|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current**
**value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current**
**value**
**(optional)**
**568,000**
**30,270**
**5,161**
**5,978**
**-**
**-**
**-**
**-**
**609,409**
**When due**
**(optional)**
Date of
approval
12/04/2022
12/04/2022|
CCXX R2 accounts (SS)
21/04/2022
2