AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
The Trustees present their report and accounts for the year ended 5[th] April 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s Memorandum and Articles of Association, the Companies Act 1985 and the Statement of Recommended Practice, “Accounting and Reporting by Charities”, issued in March 2005.
Trustees (During the financial John Mulrey year)
Paul Littlewod Martin Littlewood Angiras Auro
Name of Chief Executive or John Mulrey – Chairman other senior staff member to whom day to day management is delegated.
Nature of Governing Trust Deed Document
Methods of recruitment and appointment of Trustees
Invited from circle of associates who have relevant interests and experience. Appointed with formal letter of appointment
Given informal training in
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AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
Policies for induction and training of trustees
the charities’ policies and procedures, and given relevant previous meeting minutes to read. Instructed in necessary duties of a trustee and given appropriate Charities Commission literature to read.
Organisation and Decision-Making Process
The day-to-day management of the organisation is carried out by John Mulrey
Major decisions or decisions of policy are taken at committee meetings which are held two-monthly. Correspondence between members of the committee in between these meetings is by telephone or e mail. Decisions are made by consensus.
Relationship with other organisations
Auroville International UK ( AVI UK ) is an independent member of a worldwide organisation called Auroville International , which comprises 8 other Auroville International organisations and 24 liaison groups all supporting the work of Auroville. AVI UK has worked with other organisations in the past and recently has had a strong relationship with the Findhorn Foundation, a Scottish Charitable Trust.
Risk Management
The trustees have given consideration to the major risks to which the Charity is exposed and confirm that systems have been established to mitigate those risks. These risks are reassessed yearly or when circumstances dictate.
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AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
Summary of the charity’s objects
The objectives of the Trust are set out in the trust deed. They relate particularly to scientific research relevant to rural education and community development in co-operation with their local partner in South India, the Auroville Foundation.
Explanation of the charity’s aims
The charity’s aims are to support the work of the International Township of Auroville which are in accordance with its objects. Specifically, the charity supports work relating to the development of poor rural communities in the region surrounding Auroville, in the fields of education and environment, and other projects relating to the development of the UNESCO commended Township.
Auroville
The Auroville Township was established in 1968, near to Pondicherry in South India, as a ‘site of material and spiritual researches for a living embodiment of an actual human unity’ and is now an expanding community of some approximately 2700 people, under the legal framework of the Auroville Foundation. Auroville received the unanimous endorsement of the General Assembly of UNESCO in 1966, 1968, 1970, 1983 and 2007. The Director General of UNESCO visited Auroville in September 2009. Government and non-governmental organisations in India and abroad have funded various development programmes.
Details of main objectives for the year, strategies for achieving them and significant activities
The main objectives for the year were:
To support as many projects as possible.
‘1 AVI UK has continued its support of the activities of Aikiyam School in Auroville, with funds being raised for the project from private donations. Aikiyam School is a day-school for
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AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
around 240 children, with classes which range from prekindergarten to the eighth grade. All tuition, educational supplies, nutritious snacks and mid-day meals are provided free of charge. The school has affiliation from India's Central Board of Secondary Education, (CBSE)
So the school is entitled to issue a recognised school leaving certificate. CBSE promotes creative education at all levels through the application of learning by doing. We work closely with the school Support Group, taking an active part in supporting both the running and future development of the school. The school has continued to improve its campus, updating its facilities. The school relies on private donations for a large part of its funding and AVI UK is continuing to raise funds to support this work with an ongoing campaign on its web site.
Approximately £1366 was raised for the project during the year to 5[th] April 2022.
‘2 The Matrimandir project has been supported for many years. In 2021 a large donation of was received, which with smaller donations meant approximately £9336 was received for this project.
‘3. To help the Auroville Township through the Covid crisis. Approximately £10609 was sent to support the Community.
‘4 The Charity continued to promote the work of the Auroville Township by means of our website, ( see below ), and social media outlets, committee meetings and maintaining a membership database.
The charity also maintains a website www.aviuk.org, on which its work is detailed and news of events is posted, and it has an online donation facility. The website is constantly updated and contains a facility for regular news items.
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AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
‘5 Various other smaller donations were received for many other projects.
Grant making policies
The charity’s policy in accordance with its Trust Deed is to support the work of its local partner the Auroville Foundation in its work which is appropriate to the charity’s objects. Grants are made primarily to the Auroville Foundation or one of its associated trusts, in collaboration with them. Grant making decisions are made by the AVI UK management committee.
Fundraising performance
The charity’s fundraising activities are mainly seeking funds for various Auroville projects from private sources via appeals through its newsletter or online. We continue to seek funds for various Auroville projects, including Aikiyam and other outreach schools, Sadhana Forest, land protection and Matrimandir.
Investment Performance
The charity’s investments are in the form of National Savings Bonds. The objective of this form of investment is to provide a safe investment for the charity’s funds at an acceptable return.
Factors outside the charity’s control
The general increase in wealth of India as a nation and the perception by the public and funding agencies of a reduced need for support continues to have an effect on donations and grants for projects in India, despite continuing significant need locally in the area in which AVI UK is working. AVI UK continues to promote these needs via its newsletter, website and during public presentations.
Public Benefit
The Trustees have reviewed the aims of the charity as stated in the Objects, and are satisfied that they meet the requirements for public benefit as defined by the Charity Commission, and
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AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
are satisfied that public benefit is an integral part of its activities.
The charity supports a wide range of projects within its stated aims. Each project is assessed by the trustees or on their behalf by their nominated representatives, to ensure that they meet public benefit criteria.
Larger more complex projects are assessed for public benefit, both at the design stage and during implementation, by means of a logical framework, which identifies aims and objectives, beneficiaries and criteria for assessment. It also assesses potential risks and identifies any required mitigation measures. We believe that such assessment ensures that the requirement for public benefit is fully met.
Smaller projects are assessed against the aims of the charity and the public benefit which they bring.
The Trustees are confident that all the projects presently being supported are of public benefit in accordance to the requirements of the Charity Commission.
Reserves Policy
It is the Trustees' policy to maintain sufficient unrestricted reserves to enable the Trust to meet its obligations.
Details of any funds in deficit and how this will be rectified
There are no funds in deficit. The charity has over £26,000.00 in unallocated reserves to cover any future deficits.
Principal funding sources
Private donations.
Expenditure and key objectives
The trustees are satisfied that the expenditure of the last financial year was appropriate to the support for key objectives given above.
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AUROVILLE INTERNATIONAL UK
TRUSTEES’ REPORT
FOR THE YEAR ENDED 5 APRIL 2022
Investment Policy
A range of investment methods is pursued in order to safeguard the short- and long-term viability of the charity. This approach includes current investment in National Savings Bonds.
Plans for the future, including aims, key objectives and activities planned.
We will continue to seek sources of funding for our work. The charity will continue to work to raise funds for all the activities in the fields of education, community development, sustainable agriculture, water conservation and other environmental work. We will continue to promote Auroville’s work here in the UK, and where appropriate, participate in national and international events
Independent Examination of our Accounts
As our income is over between £25,000 and £500,000 the Charities Commission requires an independent examination of our accounts. Accordingly, the charity used the services of an independent accountant to verify its accounts.
On behalf of the board of Trustees
John Mulrey
Angiras
Auro Trustee Dated 21/1/23
Trustee Dated 21/1/23
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Sheet1
AUROVILLE INTERNATIONAL U.K , REGISTERED CHARITY 290746
.
FINAL ACCOUNTS Year to 5th April 2022
| Total | Restricted | Unrestricted | |||
|---|---|---|---|---|---|
| Funds | Funds | ||||
| Receipts | |||||
| Donations and Subs | 33579.98 | 32983.44 | 596.54 | ||
| Gift aid tax | 1149.55 | 597.27 | 552.28 |
||
| Interest received | 28.39 | 0.00 | 28.39 | ||
| ------------------ | ---------------- | ---------------- | |||
| 34757.92 | 33580.71 | 1177.21 | |||
| Payment to Auroville Fund Restricted | 33345.29 | 33345.29 | 0.00 |
||
| Payment to Auroville Fund Unrestriced | 1050.00 | 0.00 | 1050.00 | ||
| Other | 1048.39 | 0.00 | 1048.39 | ||
| ------------------ | ---------------- | ---------------- | |||
| 35443.68 | 33345.29 | 2098.39 | |||
| excess expenditure over Income | -685.76 | 235.42 | -921.18 | ||
| b/f | change | c/f | |||
| Restricted | 5856.52 | 235.42 | 0.00 | 6091.94 | |
| Unrestricted | 27017.48 | -921.18 | 0.00 | 26096.30 | |
| --------------- | --------------- | --------------- | --------------- | ||
| checked | 32874.00 | -685.76 | 0.00 | 32188.24 | |
| ======= | ======= | ======= | ======= | ||
| AVI UK expenses | |||||
| Computer | 228.40 | ||||
| Audit | 150.00 | ||||
| Newsletter | 99.00 | ||||
| Bank charges | 20.99 | ||||
| AVI subscription | 510.00 | ||||
| Sundry | 40.00 | ||||
| ------------------ | |||||
| 1048.39 |
Page 1
Sheetl PagÈ 2
Charity Registration No. 290746 AUROVILLE INTERNATIONAL UK ACCOUNT5 FOR THE YEAR ENDED 5TH APRIL 2022
AUROVILLE INTERNATIONAL UK CONTENTS Page Accountants, Report Income and Expenditure Account Balance Sheet Notes to the Accounts Statement of Financial Activities
AUROVILLE INTERNATIONAL UK ACCOUNTANTS REPORT TO THE TRUSTEES OF AUROVILLE INTERNATIONAL UK FOR THE YEAR ENDED 5TH APRIL 2022 The 8oard of Trustees are responsible for the preparation of the accounts for the year ended 5th April 2022 as set out on p3ge5 2 to 7. An audlt of these accounts has not been carried out. In accordance with your instructions, we have compi5ed these unaudited accounts in order to assist vou to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied lo us. Date.a&-. .i.-.a3 SSgned for and on behalf of.. Number Crunchlng Ltd Unit 5 Fen End Stottold Herts SG54BA
AUROVILLE INTERNATIONAL UK INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5TH APRIL 2022 05.04.22 05.04.21 Note Recelpts Donations and subscriptions Gift aid tax Exchange gain Interest receivable 33,580 1,150 11,150 1,337 28 209 Total Income 34,758 12,696 Expendlture Charitable activities Auroville fund Governance Other Y4.395 150 899 16,771 150 944 Total Expendlture 35,444 17,865 Exces$ of Income over Expendlture lor the Year 16861 5,1691 Fund Balances as at 6 Aprll 2021 32.874 38,043 Fund Balances as at 5 Aprll 2022 32.188 32,874
AUROVILLE INTERNATIONAL UK BALANCE SHEET AS AT 5TH APRIL 2025 05.04.22 05.iyI.21 Note Flxed Assets Investments 20,000 25,000 Currenl Assets Debtors Cash at Bank and In Hand 1.150 11,318 12.468 1,337 6,817 8,154 Current Llablllties Creditors.. Amounts fallin8 due within one year 12801 12801 2801 2801 Net Current A55•ts 12,188 7,874 Total Assets Less Current Llabllltles 32,188 32,874 Income Funds Restricted Funds Unrestricted Funds 6,092 26,096 5,857 27,017 32,188 32,874 The accounts were approved by the Board of Trustees on . John Mulrey Trustee Angiras Auro Trustee
AUROVILLE INTERNATIONAL UK NOTES TO THE ACCOUNTS FOR THE YEAR ENOED 5TH APRIL 2022 Accounting Pollcles Basis of Preparatlon The accounts have been prepared under the historical cost convention, and in accordance wlth applicable accounting standafds, the Statement of Recommended Prartice, "Accounting and Reporting by Charities". effective March 2LK)S. Incomlng resources Income has been recognised as gross on the basis ol entitlement, certainty and measurement. Donations, legacies and other forms of voluntary Income are recognised as incoming Te50UTtes when recelvable. except insofar as they are incapable (rf financial measurement. Grants are recognised in full in the Profit and Loss Account in the year in which they are receivable or any requirement imposed on the grant is fulfilled. Investment income 15 recognlsed on a receivable basis. Resources e¥pendÈd Expenditure is recognised on an accrual basis. inclusive of value added tax. Expenditure relating to charable activities are those elements of expenditu dlrettly Incurred in performing these acrivStles. Governance costs include those costs incurred ifi the governance of the charity'5 assets and are priTll3rily 3s50Clated with constitutional and statutory requirements. Investments Fixed asset investments are stated at market value. Accurnulated funds Unrestricted fuftd5 are Éeneral ftsnds that are available for the use at the trustees, di5CTetion In furtherance of the oble¢tives of the charlty. Restricted funds are subject io speclfic conditions by donors as to how they may be used.
AUROVILLE INTERNATIONAL UK NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5TH APRIL 2022 Governaftce costs 2022 2021 Other governance costs comprise.. Audit fees 150 150 Flxed asset investments Total Market value at 6 April 2021 Withdrawal of funds 25,000 15,0001 Market value at 5 Aprll 2022 20,000 Historical cost.. As at 5 April 2022 20,IXIO As at 5 April 2021 25.000 The investment comprises of a National Savings Income Bond. 2022 2021 Debtor5 Other debtors Prepayments and accrued income 1.150 1.150 1,337 1,337
AUROVILLE INTERNAYIONAL UK NOTES TO THE ACCOUN R THE YEAR ENDED STH APRIL 2 22 Cr¢dltor5: Amounts falllng dLbe vjlthln ofteyear Z022 2021 Accruals Re5trlrt•d Fund5: The Income funds of the charlty Include restrlcted fnds. eomprSsln8 thE followlni unexpended balances ol donations and 8rant5 held on trv5t for 5peciflc PUfP05es'. Movement In fund5 lTrcornln8 Resoyr¢es resourc•5 •xper¢ded Balants •t 6 April 2021 B•l•n¢e at 5 Aprll 2022 AV Fund Other 5,857 33,580 1 33,3451 6,092 5,857 33.580 1 33,345 6.092 Analysls of nqt •sMts b•tw¢•n fulS UnM$trftt•d Funds Rastrlcted Funds Tot•1 Fund b81ances as at 5 Aprll 2022 are represented by.. Investment5 Current assets redltor5.' Arnounts f3llin8 due wlthin one year Prepayments and accrued In¢ome 20,000 5,226 2801 1,150 20,QJO 11,318 2801 1,150 6,092 26.096 6.092 32,188
AUROVILLE INTERNATIONAL UK STATEMENT OF FINANCIAL ACTIVITES FOR THEYEAR ENOED 5TH APRIL 2022 Unre5trS¢ted Funds Restricted Funds Totsl 2022 Total 2021 Income resources from Voluntary Income Investment Intome enerated lunds 597 581 32,983 597 33,580 1,178 11,150 1,545 Total Incomln8 resources 1,178 33,580 34,758 12,695 Resources Ex nded Charitable Expenses Projects In education, community development nd envlronment 1,050 33,345 34,395 16,856 Governance Costs 1,049 1,049 1,008 Total Resources Exponded 2,099 33,345 35.444 17,864 Net incomellexpendltur¢l fer the year/ n•t movement In funds 9211 235 6861 1 5,1691 Fund balance5 at 6th April 2021 27,017 5,857 32,874 38,043 Fund balances at 5th AprS12022 26,096 6.092 32,188 32,874