Essex Society for Family History Annual General Meeting 15 October 2022 Trustees’ Report 2021-2022
Throughout the year we have had a presence at the Really Useful Show and Rootstech both online and we are grateful for all the volunteers who helped us answer queries over total of 73 hours at the two events. In the preparation for these shows we are grateful for the expertise of Trevor Rix in preparing the booth information.
We were given some stats by Rootstech after the show; there were 616 visitors to the booth; 865 pages of information were viewed and the people who visited or read the information came from 15 countries so we are gaining some good publicity and also new members.
We have attended several virtual coffee mornings organised by Family History Federation and picked up hints and tips plus discussing the running of hybrid meetings plus attended events at local libraries where we could discuss family history with visitors to our stand, and several of them joined the Society. Also, we had a presence on a couple of Radio stations in Essex where we were able to inform listeners about our Open Day and the library events.
During 2021-2022, a year which covered the end of Covid and the time we were coming out of the restrictions imposed, we held 39 zoom meetings of which seven were hybrid meetings. There were 3619 zoom attendees with 66 people attending in person at seven meetings at venues. This works out as an average of 93 attendees per zoom and nine attendees in person at venues. In addition to these talks there were several workshops where we hope the members have improved their knowledge about DNA, software packages and resources etc.
The talks organised by the planning group have been incorporated into the programme with many of the suggestions in the survey we ran last year being added. More will be added to the schedule for 2023 and they are always looking for other ideas for talks so if you have any, please contact the Society Programme Co-ordinator via our website.
With regards to projects, we have many members transcribing parish registers at home, in the research centre and at the Colchester branch meetings. This has increased the data in our genealogical database, which is available through our website to members, or to all, by purchase as digital downloads. The monumental inscriptions team are looking to complete several churchyards.
A member researching their own family history noticed that a church register was not listed in the Essex Record Office. She approached the church and informed the Society and we were able to borrow the register and then we paid the ERO to make a digital copy for the benefit of our members and other researchers using the ERO.
Essex Society for Family History Annual General Meeting 15 October 2022 Trustees’ Report 2021-2022
The Society is also reviewing its data from previous projects with a view to converting them to a modern computer format so that they can be incorporated into the databases on the web site. The complete set of Poor Law indexes which were originally published on microfiche, c1995 and later, in 2004, on compact disc, have now been uploaded to the website.
This year Paul Stirland our webmaster has, with help from John Lodge our website hosting manager, made improvements to the website and this has resulted in additional data being added to help members in their research
In keeping with our constitution, we have continued to make a donation to the Victoria County Histories project and our Student Award winner Julie Miller was presented with her Certificate at a meeting this year and she gave us a talk about her project relating to Quaker families from Essex who emigrated to America.
To ensure the smooth running of the Society we continue to review and, to amend where necessary, all processes, policies and codes of practice and these are accessible on our website and include contingency plans for roles within the Society.
During the year we sadly lost several of our members. Eric Probert, one of our Vice Presidents, who, during his membership of the Society, had twice been Chairman; a Programme Secretary; a volunteer at our research centre; a reviewer of Books for the Historian and helping organise Essex Family History Conferences.
Jack Baxter was one of the first members of the Society. Jack had edited books listing Essex Marriages 1754-1851 and Burials 1813 – 1865 and he was responsible for researching settlement material for the Rochford Hundred.
Dave Wells, a one-time editor of The Essex Family Historian, who in 2002 was awarded the Elizabeth Simpson Award for Family History Journal, an issue he had put together and which was considered the finest in a worldwide competition.
During the year Fred Feather retired as Vice President, after many years as Chairman, Editor and speaker and Helen Matten is standing down as a member of the executive committee and we thank them both for their contributions to the Society.
The Trustees thank everyone who helps the Society in the running of meetings, act as volunteers in the research room, carry out specific duties and participate at meetings as without you there would be no Society.
Essex Society for Family History Annual General Meeting 15 October 2022 Trustees’ Report 2021-2022
Finally we welcome to the Society our new Patron, the Rt Revd Dr Guli Francis-Dehqani who, when informed that as a Society we have gradually been transcribing the parish registers in Essex along with recording Monumental Inscriptions in order to make the information available to family historians and ensure the information is not lost due to erosion of the inscriptions on memorial stones, especially the oldest stones, observed that the Society is obviously doing valuable work to ensure that such information is not lost.
Elizabeth Cox - Chair
On behalf of the Trustees 15/10/2022
ESSEX SOCIETY FOR FAMIL Y IIISTORI, FINANCIAL STATEMEYTS FOR THE YEAR EYDED 31 MARCH 2022 Chari No: 2552 P KIThLE FFA FIPA FFfA Financial Accountant
Pa%e I ESSEX SOCIETY FOR FAMILY HISTORY TRUSTEES Elizabeth Cox- Chair Meryl Rawlings - Sectary Tanya Scwell- Tre&sllrer appointed 16.10.2021 Rona]d Knights Paul Stirland John Young Heather Featkr Pauline Adlern Raymond Poole- resigned 16.10.2021 Colleen Devenish Janice Sharpe Eric Jude Andrea Hewitt David Co0r- resigned 16.10.2021 Helen Matten Mary Ann Rix Trevor William Rix David Malcolm Eniffer- resigned 16.10.2021 Anoela su.san Hillier- signed 16.10.2021 Barbar& Harpin- apwTrinted 16.10.2021 PRINCIPAL OFFICE ESFH Research Ccntre CIO Essex Record Office Wharf Road Chelmsford CM2 6YT CHARTfY REGISTIL4TIOIY 290552 INDEPENDENf EXAMINER P Kittle FIA FIPA FFfA Financial AccounLini 37 Frdser Close Chelmsford Essex CM2 CONTENfS Pages 2-3 Trnstees ReE Independent Examiners Report Statenrnt of Financial Activities Balan(E Sheet 7-13 Notes to the accounts
Page 2 ESSEX socIErY FOR FAMtLY HISTORY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 The tn]siec5 present iheir report along with the financial statement5 of the charity foi the period ended 31 March 2022. The financial statements have been prepared in accordance with the accouncing policie.s sei out OTb page 7 and comply with the chariiy's tsust deed and applicable law. Constitution and objeets Essex S(Kiety for Family History is constituted under a trnst deed dated 6th 00r 1994. revised in minor re$cts on 201Y99. 2019103 and 2719108. The charity's objects are io promotc and encourdge the public Siudy of British Famtly History, genea]ogy. herdry and locaI history wilh particul reference to Essex and to promote the preservation, security and accessibility of archival rnaterial. Organisation The trnstees who have served during the ri(l are set out on page l. The trustees are elected from fully paid up members of thc society. Members of the commitiee arc subject lo election or re£lection ai the Annual General Meeiing for one year. The chaimian shall be in office for not more than five consecutive years and must have a break of one year fOre seeking re-election. Related Parties The charity has a close relationship with The Federdtion of Family Hisiory Swieties {FFHSI. Dctai15 of the financial and other support provided by the Fssex s<1Y for Family History is detailed in note 6. Reserves Policy The charity's policy is to maintatn sufficient reserves to cover ils OEtratiOT]aI costs for at least the following 3 months. At the year end. the chatily had sutficient reserves to comply with this policy. The level of reserves is kept under close scrutiny by the truseS. Risk Management The Inisiec5 have examined the major operational, strdtegic 2nd business risks which the charity faces and confirm that appropriate systems are in place to mitigatr the effects of these risks. Public Benefit The Trusiees have complied with ihe dury in Section 17 of ihe Charities Ac(2011 to have due regard to public benefit guidance publishcd by the Chatities CoTnTnission. They have refer to the guidance in the Charity Commission's general guidance on Fbblic Benefii when reviewing the Trnst's aims and objectives and in planning fuliire activities as demonstrated above.
Page 3 ESSEX SOCIETY FOR FAMILY HISTORY REPORT OF THE TRUSTEES FOR THE YEAR EYDED 31 MARCH 2022 Trustee's responsibilities in relation to the financi91 statements Law applicable io charities in England and Wales requires the trustees to prepare financia] statements for each financial period. which (yive a trne and fair view of the charity's finamcial activities during the period aTJd of its financial position at the end of the EYri(xi. In preparing ihth%e financial statements, the trustee.£ are requi1 to: Select suitable accounting policies and then apply them consistently: Make judgements and esiimates that aFC reasonable and PdenL Slate whether applicable accounting standards and siaiements of recommended prdcti have been followcd Subject to any departurts disclosed and cxplained in the financia] statements. and Prepare the financial statements on ihe going concern basis Unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for ketping accounting records whT¢h diKIosc with onable accuracy at any time the financial tKysition of the charity and enable them to ensure that the financial sthtements comply with the Charities Aci 2011. They are also responsible for safeguarding the asset5 of the charity and hence for thking reasonable steps for the prevention and detection of frnud and other irregularities. Approved by the trustees and signed on their behalf by.. Chair of trustees Essex Society for Family History
Page 4 INDEPF.NDENf EXAMINER'S REPORT TO THE TRU.STF,FS OF ESSEX SOCIETY FOR FAMILY HISTORY This report on the a¢counts of the inL%tees for the year ended 31 Mch 2022. which are set out on pages 5 to 12. is in respect nf an exaTnination carried oul under Section 145 of the Charities Act 2011. Respective responsibilities of the trte&S 2nd examiner The charity'.s trnstees are responsible for the preparation of the accounts" The charity's trustees consider thai an audil 15 not required for this Y under section 144 of the ChitIeS A¢t 2011 (The Charities Act) and th& an Independent examination is needed. It is my responsibility to= Examine the accounts under seciion 145 of the Charilies Act. To follow the procedures laid down in the Generdl Directions given by the Charity Commissioners (undcr.seciion 145{5)9lb) of the Charitie5 Act)- and To state whether in particular matters have Con to my attcntion. Basis of independent examiner's rert My examination was carried out in cOrdanCe with general dircctions given by the Charity Commission. An exavnination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those Ords. li also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trusiees concerning any such matters. The procedures undenaken do not provide all the evidence ihai would be required in an audit, and consequendy DO opinion is given as to whether the accounts present a 'tnJe and fair, view and the report 15 limid to those matters set out in the statement below. Independellt ouniner's statement In Connection with my examination. no maller has come to my attention: (l) which gives reasonable cause io IlIeve that in. any material respecL the requ1MentS. to keep accounting records in accordance with Section 130 of the Charities Act,. to prepare accounts which accord 'Ith the accounting tecords and ¢omply with the accouniing requiTement5 of the CharÈties Act have not been met: or (2) to which. in my opinion. attention should be drawn in order to enable a proper understanding of ihe accounts to be reached. P Kittle FFA FIPA FFfA Financial Accountant 37 Frdser Close Chelmsford Essex CM2 OTD . L s•beJ 20 Ttr
Page 5 ESSEX SOCIETY FOR FAMILY HISTORY STATF.IIENf OF FINAYCI.4L ACTIITITIES FOR THE YEèlR ENDED 31 ILIRCH 2022 Notes 2022 2021 Intoming resources Subscriptions Sales Services supplied Donations Meetings in Essex Interest received Investment income Find my past Miseellaneous 24.088 556 173 773 21212 221 275 17 ,798 3.470 1.834 2.987 TOTAL INCOMING RKSOURCES 30,424 28,243 Resources expended mehandis1ng Society payments Search and certificates service Depwiation Meetings in Essex Hire of accomTnodation The Essex Family Historian Postage, telephone, printing & ststionery Donations {Victoria CH- Essex) ESFH Award Projects Credit card charge Internevcomputer Tnaintenance Bank charues Committee eXnseS Rescarch room expenses Miscellanwus expenses Web51te development Travel Zoom 362 1.128 102 795 1.420 1.877 8.010 22 698 532 7,822 1.103 1,150 5(K) 128 551 95 40 24 193 165 17 58 3.082 2.185 20.495 19,185 850 Examiners fees TOTAL RESOURCES EXPENDED 21.401 20.035 Net incomel(expenditure before gains & lo&ses on investments Net gainsl(losses) on investment 8,208 5.326 10,537 NET SURPI.US FOR YEAR CARRIED TO GENEIIAL FUND 14.349 18,745 The notes on pages 7 to 12 fonn part of these accounts
Page 6 E&SEX SOCIETY FOR FAmy HISTORY BALANCE SHEET- 31 MARCH 2022 Notes 2022 2021 FIXED ASSETS 1,-589 1.620 CURRENT ASSETS STOCK Library BookslCDs io 3.414 395 3,841 558 4,399 Investments Bank balances and cash in hand 14 12 66,767 53.350 61,440 46.762 123.926 112.601 CRF.DITORS and ACCRUALS Amounts falling due within one year Sundry creditors and accruals 13 11,469 14.524 NET CURRENT ASSETS 112,457 98.077 NET ASSETS 114.046 99,697 REPRESELYfED BY: GENERAL FUND. UNRLSTRIcfED Balance at l Aprtl 2021 Net Surplus for the year 99.697 14,349 80,952 18,74.5 15 Balance at 31 March 2022 114,(M6 99,697 Approved by the Committce of Trustees and signed on ils behalf by: PKQC Chair Date of approval= The noteq on pageq 7 to 12 fonn part of these accounts
Page 7 LSSEX SOCtETY FOR FAMILY HISTORY NOTES TO THE FINANC.IAL STATEMENTS- 31 MARCH 2022 I PIUNCIPAL AccouwrtNG POLICIKS Accounting convention The financial 5talements are prepared under the historical cost convention and in accordance with the Financial Reponing Standard for Smaller Entities leffec(ive March 2(XKI). In preparing the financial 51atemenLs the charity follows best praciice as laid down in the Sement of Recommended Practice - Accounting and Reporting by Charities {SORP 21K)5) is8ued in March 2(K>5. Fund aceounting The chariiy s unrcstricted funds consist ol reserve5 which the chariry may use for its purpose at its own discretion. Incoming resources Donations. Icgacies and similar incoming resources ate recognised at their full amount in the n(Al in which they are receivable. Gifts-in-kind are included ai a reasotthle estimate of market value. When donors specify that grdnts and gifts be for particular purposes. the atnount is included in Lhe appropriate fund (see Fund Accounting above). Resources expended Resour¢es eApcnded are included in the Statement of Financial Activities ('SOFA') on an accn]als basis, inclusive of any inEcovernble VAT. All cosLs havc bn directly attributed to one of the categorie% of the SOFA. Management and administration costs are th(Ise costs incurred in tunning the charity &g an oruanisation. Tangible Fixed A&sets All &ssets or groups of similar assets co.sling £l(M) or more are capiialised at cost. Depreciation is provided at the following amiual rates in order to wrifr off each asset over its estimated useful life. The useful economic life of each class of &ssets is as follows: Equipment 20% of cost. Deferred Incoming R£sour Incoming resources received or receivable in the curreni accounting period but relating to the following one are recordcd &s "deferred income" and shown as creditors in the baIance sheet. Taxation The Trust h&$ charitable ststus and is afforded the tax exemptions set out in the Income Taxe.5 Act 1988. Stock Stock has Ixen valued by the TteeS and it has not tten subjeci io exiernai examination.
Page 8 ESSEX SOCIETY FOR FAMILY HISTORY NOTLS TO THE FINANCIAL STA TEMENTS- 31 MARCH 21)22 I SALFS 2022 2021 BookstaIl- books I card5 Postal- CDS 12 24 1.220 556 2 SERVICES SUPPLIED Magazinc advertising ESFH courier & s&irch Service 108 65 112 173 221 3 MEETINGS IF4 E&SEX Refre.qhments 4 INTERFST RECEIVED Charit). Aid Foundalion cotF Dep051t 13 17 5 Mb:RLHANDISING Opening stock Purchases Closing stock at valllation 558 762 159 (558) (395) 363 6 SOCIETY PA YMENrs Subscriptions payable - FFHS Conference and fairs 633 49.5 551 1.128 7 DEPRECIATION Depreciation - equipmenl Library 271 427 368 427 698 795
Page 9 L4kSEX SOCtETY FOR FAMILY HISTORY NOTES TO THE FINANCIAL.STATEMEMS- 31 MARCH 2022 2022 2021 8 1%ETINGs IN ESSEX Te&s at meeting5 Speaker5 at meetings 1.630 1.420 1.641 1.420 9 THE ESSEX FAMILY HISTORIAN Printing POstae 5.479 2,343 5.581 2,429 7,822 8,010 10 LIBIL4RY Openino stock Depreciation of library stock 3.841 (427) 4.268 {427) Closing stock 3.414 3.841 11 FIXED ASSETS Equipment COSTIVALUATtON At l April 2021 Additions 13,109 240 At 31 March 2022 13.349 DEPRECIA TION At l April 2021 C]wge for the year 11.489 271 At 31 March 2022 11.760 WRirfEN DOWN VALUE At 31 March 2022 1.589 At 31 March 2021 1.620
Page 10 F.SSEX SOCIETY FOR FAMILY HISTOR Y NOTES TO THE Accouwfs- 31 MARCH 2022 12 BANK BALANCES CASH IN HAND 2022 2021 BIMn¢hes: Bank and Building S(Kiety coUnts 614 729 2 Ca%h in hand CAF- Current Account CAF- Savings COIF fund deposit Account Co-operative Bank Paypal 6,021 30,028 11.276 10.457 8.024 11,272 12.948 3,128 1.345 46,762 13 SUNDRY CREDITOILS AND ACCRUALS Accruals Subscriptions paid in advance 850 13,674 10.564 11.469 14,524 14 INVESThlENr CCLA COIF Charities Investment Fund (3036.tkn Income UniLs @ 1944.25 unit)." (397.99 Income Units @ 1944.25 per unit) 59.029 7.738 54.320 7.121 ** 66.767 61,441 Purchised on 2111112013 undcr accouni no. 10141(KK)IT 3036.06 units in the COIF Charities Inve5ltnent Fund Incorne Units at a lotal cost of £35,(KX).(M). Purchased 0210712015 under account no. I0141(lT - 397.99 wilt5 in the COIF Charities Investmeni Fund Income Units at a tolal cost of £5.(KKJ.(X). ** Selling price valuation at 3110312022 15 NET SURPLUS (DEFICIT) FOR THE YEAR Headquarters S.E. Branch W. Branch N.E. Branch N.W. Branch 15,548 (4631 20.916 17 18 19 20 {1.537) (517) (29) (58) 14,349 18,744
Page 11 E&SEX SOCIETY FOR FAMtI.Y HISTORY NOTES TO THE ACCOUNTS_ 31 MARCH 2022 2022 2021 16 SOUTH EAST E&SEX BRANCH INCOME Donation.s Exccss of expeTKliture over income 25 255 463 463 280 Speakers Hire of accommodation 33 430 80 200 463 280 17 WEST ESSEX BRANCH INCOME Excess of exnditUre over income 1.537 .537 EXPENDITURE Speakers Hire of accommodation Postage, siationery etc 375 1.156 1.537 18 NORTH EAST ESSEX BRANCH INCOME Meetings in Essex Excess of expenditure over income 514 322 517 322 Meetings in Essex Speakers Posiage and stationery Hire of accomm(xlation li 295 27 245 517 -122
Page 12 FSSEX SOCIETY FOR FAMILY HISTORY NOTF.S TO THE ACCOUNTS- 31 MARCH 2022 19 NORTH WLST ESSEX BRANCH 2022 2021 INCOME Excess of expenditure over income 29 58 29 58 EXPENDrruRE Hire of accomm(xJation 29 58 29 58
ESSEX SOCIETY FOR FAMIL Y IIISTORI, FINANCIAL STATEMEYTS FOR THE YEAR EYDED 31 MARCH 2022 Chari No: 2552 P KIThLE FFA FIPA FFfA Financial Accountant
Pa%e I ESSEX SOCIETY FOR FAMILY HISTORY TRUSTEES Elizabeth Cox- Chair Meryl Rawlings - Sectary Tanya Scwell- Tre&sllrer appointed 16.10.2021 Rona]d Knights Paul Stirland John Young Heather Featkr Pauline Adlern Raymond Poole- resigned 16.10.2021 Colleen Devenish Janice Sharpe Eric Jude Andrea Hewitt David Co0r- resigned 16.10.2021 Helen Matten Mary Ann Rix Trevor William Rix David Malcolm Eniffer- resigned 16.10.2021 Anoela su.san Hillier- signed 16.10.2021 Barbar& Harpin- apwTrinted 16.10.2021 PRINCIPAL OFFICE ESFH Research Ccntre CIO Essex Record Office Wharf Road Chelmsford CM2 6YT CHARTfY REGISTIL4TIOIY 290552 INDEPENDENf EXAMINER P Kittle FIA FIPA FFfA Financial AccounLini 37 Frdser Close Chelmsford Essex CM2 CONTENfS Pages 2-3 Trnstees ReE Independent Examiners Report Statenrnt of Financial Activities Balan(E Sheet 7-13 Notes to the accounts
Page 2 ESSEX socIErY FOR FAMtLY HISTORY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 The tn]siec5 present iheir report along with the financial statement5 of the charity foi the period ended 31 March 2022. The financial statements have been prepared in accordance with the accouncing policie.s sei out OTb page 7 and comply with the chariiy's tsust deed and applicable law. Constitution and objeets Essex S(Kiety for Family History is constituted under a trnst deed dated 6th 00r 1994. revised in minor re$cts on 201Y99. 2019103 and 2719108. The charity's objects are io promotc and encourdge the public Siudy of British Famtly History, genea]ogy. herdry and locaI history wilh particul reference to Essex and to promote the preservation, security and accessibility of archival rnaterial. Organisation The trnstees who have served during the ri(l are set out on page l. The trustees are elected from fully paid up members of thc society. Members of the commitiee arc subject lo election or re£lection ai the Annual General Meeiing for one year. The chaimian shall be in office for not more than five consecutive years and must have a break of one year fOre seeking re-election. Related Parties The charity has a close relationship with The Federdtion of Family Hisiory Swieties {FFHSI. Dctai15 of the financial and other support provided by the Fssex s<1Y for Family History is detailed in note 6. Reserves Policy The charity's policy is to maintatn sufficient reserves to cover ils OEtratiOT]aI costs for at least the following 3 months. At the year end. the chatily had sutficient reserves to comply with this policy. The level of reserves is kept under close scrutiny by the truseS. Risk Management The Inisiec5 have examined the major operational, strdtegic 2nd business risks which the charity faces and confirm that appropriate systems are in place to mitigatr the effects of these risks. Public Benefit The Trusiees have complied with ihe dury in Section 17 of ihe Charities Ac(2011 to have due regard to public benefit guidance publishcd by the Chatities CoTnTnission. They have refer to the guidance in the Charity Commission's general guidance on Fbblic Benefii when reviewing the Trnst's aims and objectives and in planning fuliire activities as demonstrated above.
Page 3 ESSEX SOCIETY FOR FAMILY HISTORY REPORT OF THE TRUSTEES FOR THE YEAR EYDED 31 MARCH 2022 Trustee's responsibilities in relation to the financi91 statements Law applicable io charities in England and Wales requires the trustees to prepare financia] statements for each financial period. which (yive a trne and fair view of the charity's finamcial activities during the period aTJd of its financial position at the end of the EYri(xi. In preparing ihth%e financial statements, the trustee.£ are requi1 to: Select suitable accounting policies and then apply them consistently: Make judgements and esiimates that aFC reasonable and PdenL Slate whether applicable accounting standards and siaiements of recommended prdcti have been followcd Subject to any departurts disclosed and cxplained in the financia] statements. and Prepare the financial statements on ihe going concern basis Unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for ketping accounting records whT¢h diKIosc with onable accuracy at any time the financial tKysition of the charity and enable them to ensure that the financial sthtements comply with the Charities Aci 2011. They are also responsible for safeguarding the asset5 of the charity and hence for thking reasonable steps for the prevention and detection of frnud and other irregularities. Approved by the trustees and signed on their behalf by.. Chair of trustees Essex Society for Family History
Page 4 INDEPF.NDENf EXAMINER'S REPORT TO THE TRU.STF,FS OF ESSEX SOCIETY FOR FAMILY HISTORY This report on the a¢counts of the inL%tees for the year ended 31 Mch 2022. which are set out on pages 5 to 12. is in respect nf an exaTnination carried oul under Section 145 of the Charities Act 2011. Respective responsibilities of the trte&S 2nd examiner The charity'.s trnstees are responsible for the preparation of the accounts" The charity's trustees consider thai an audil 15 not required for this Y under section 144 of the ChitIeS A¢t 2011 (The Charities Act) and th& an Independent examination is needed. It is my responsibility to= Examine the accounts under seciion 145 of the Charilies Act. To follow the procedures laid down in the Generdl Directions given by the Charity Commissioners (undcr.seciion 145{5)9lb) of the Charitie5 Act)- and To state whether in particular matters have Con to my attcntion. Basis of independent examiner's rert My examination was carried out in cOrdanCe with general dircctions given by the Charity Commission. An exavnination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those Ords. li also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trusiees concerning any such matters. The procedures undenaken do not provide all the evidence ihai would be required in an audit, and consequendy DO opinion is given as to whether the accounts present a 'tnJe and fair, view and the report 15 limid to those matters set out in the statement below. Independellt ouniner's statement In Connection with my examination. no maller has come to my attention: (l) which gives reasonable cause io IlIeve that in. any material respecL the requ1MentS. to keep accounting records in accordance with Section 130 of the Charities Act,. to prepare accounts which accord 'Ith the accounting tecords and ¢omply with the accouniing requiTement5 of the CharÈties Act have not been met: or (2) to which. in my opinion. attention should be drawn in order to enable a proper understanding of ihe accounts to be reached. P Kittle FFA FIPA FFfA Financial Accountant 37 Frdser Close Chelmsford Essex CM2 OTD . L s•beJ 20 Ttr
Page 5 ESSEX SOCIETY FOR FAMILY HISTORY STATF.IIENf OF FINAYCI.4L ACTIITITIES FOR THE YEèlR ENDED 31 ILIRCH 2022 Notes 2022 2021 Intoming resources Subscriptions Sales Services supplied Donations Meetings in Essex Interest received Investment income Find my past Miseellaneous 24.088 556 173 773 21212 221 275 17 ,798 3.470 1.834 2.987 TOTAL INCOMING RKSOURCES 30,424 28,243 Resources expended mehandis1ng Society payments Search and certificates service Depwiation Meetings in Essex Hire of accomTnodation The Essex Family Historian Postage, telephone, printing & ststionery Donations {Victoria CH- Essex) ESFH Award Projects Credit card charge Internevcomputer Tnaintenance Bank charues Committee eXnseS Rescarch room expenses Miscellanwus expenses Web51te development Travel Zoom 362 1.128 102 795 1.420 1.877 8.010 22 698 532 7,822 1.103 1,150 5(K) 128 551 95 40 24 193 165 17 58 3.082 2.185 20.495 19,185 850 Examiners fees TOTAL RESOURCES EXPENDED 21.401 20.035 Net incomel(expenditure before gains & lo&ses on investments Net gainsl(losses) on investment 8,208 5.326 10,537 NET SURPI.US FOR YEAR CARRIED TO GENEIIAL FUND 14.349 18,745 The notes on pages 7 to 12 fonn part of these accounts
Page 6 E&SEX SOCIETY FOR FAmy HISTORY BALANCE SHEET- 31 MARCH 2022 Notes 2022 2021 FIXED ASSETS 1,-589 1.620 CURRENT ASSETS STOCK Library BookslCDs io 3.414 395 3,841 558 4,399 Investments Bank balances and cash in hand 14 12 66,767 53.350 61,440 46.762 123.926 112.601 CRF.DITORS and ACCRUALS Amounts falling due within one year Sundry creditors and accruals 13 11,469 14.524 NET CURRENT ASSETS 112,457 98.077 NET ASSETS 114.046 99,697 REPRESELYfED BY: GENERAL FUND. UNRLSTRIcfED Balance at l Aprtl 2021 Net Surplus for the year 99.697 14,349 80,952 18,74.5 15 Balance at 31 March 2022 114,(M6 99,697 Approved by the Committce of Trustees and signed on ils behalf by: PKQC Chair Date of approval= The noteq on pageq 7 to 12 fonn part of these accounts
Page 7 LSSEX SOCtETY FOR FAMILY HISTORY NOTES TO THE FINANC.IAL STATEMENTS- 31 MARCH 2022 I PIUNCIPAL AccouwrtNG POLICIKS Accounting convention The financial 5talements are prepared under the historical cost convention and in accordance with the Financial Reponing Standard for Smaller Entities leffec(ive March 2(XKI). In preparing the financial 51atemenLs the charity follows best praciice as laid down in the Sement of Recommended Practice - Accounting and Reporting by Charities {SORP 21K)5) is8ued in March 2(K>5. Fund aceounting The chariiy s unrcstricted funds consist ol reserve5 which the chariry may use for its purpose at its own discretion. Incoming resources Donations. Icgacies and similar incoming resources ate recognised at their full amount in the n(Al in which they are receivable. Gifts-in-kind are included ai a reasotthle estimate of market value. When donors specify that grdnts and gifts be for particular purposes. the atnount is included in Lhe appropriate fund (see Fund Accounting above). Resources expended Resour¢es eApcnded are included in the Statement of Financial Activities ('SOFA') on an accn]als basis, inclusive of any inEcovernble VAT. All cosLs havc bn directly attributed to one of the categorie% of the SOFA. Management and administration costs are th(Ise costs incurred in tunning the charity &g an oruanisation. Tangible Fixed A&sets All &ssets or groups of similar assets co.sling £l(M) or more are capiialised at cost. Depreciation is provided at the following amiual rates in order to wrifr off each asset over its estimated useful life. The useful economic life of each class of &ssets is as follows: Equipment 20% of cost. Deferred Incoming R£sour Incoming resources received or receivable in the curreni accounting period but relating to the following one are recordcd &s "deferred income" and shown as creditors in the baIance sheet. Taxation The Trust h&$ charitable ststus and is afforded the tax exemptions set out in the Income Taxe.5 Act 1988. Stock Stock has Ixen valued by the TteeS and it has not tten subjeci io exiernai examination.
Page 8 ESSEX SOCIETY FOR FAMILY HISTORY NOTLS TO THE FINANCIAL STA TEMENTS- 31 MARCH 21)22 I SALFS 2022 2021 BookstaIl- books I card5 Postal- CDS 12 24 1.220 556 2 SERVICES SUPPLIED Magazinc advertising ESFH courier & s&irch Service 108 65 112 173 221 3 MEETINGS IF4 E&SEX Refre.qhments 4 INTERFST RECEIVED Charit). Aid Foundalion cotF Dep051t 13 17 5 Mb:RLHANDISING Opening stock Purchases Closing stock at valllation 558 762 159 (558) (395) 363 6 SOCIETY PA YMENrs Subscriptions payable - FFHS Conference and fairs 633 49.5 551 1.128 7 DEPRECIATION Depreciation - equipmenl Library 271 427 368 427 698 795
Page 9 L4kSEX SOCtETY FOR FAMILY HISTORY NOTES TO THE FINANCIAL.STATEMEMS- 31 MARCH 2022 2022 2021 8 1%ETINGs IN ESSEX Te&s at meeting5 Speaker5 at meetings 1.630 1.420 1.641 1.420 9 THE ESSEX FAMILY HISTORIAN Printing POstae 5.479 2,343 5.581 2,429 7,822 8,010 10 LIBIL4RY Openino stock Depreciation of library stock 3.841 (427) 4.268 {427) Closing stock 3.414 3.841 11 FIXED ASSETS Equipment COSTIVALUATtON At l April 2021 Additions 13,109 240 At 31 March 2022 13.349 DEPRECIA TION At l April 2021 C]wge for the year 11.489 271 At 31 March 2022 11.760 WRirfEN DOWN VALUE At 31 March 2022 1.589 At 31 March 2021 1.620
Page 10 F.SSEX SOCIETY FOR FAMILY HISTOR Y NOTES TO THE Accouwfs- 31 MARCH 2022 12 BANK BALANCES CASH IN HAND 2022 2021 BIMn¢hes: Bank and Building S(Kiety coUnts 614 729 2 Ca%h in hand CAF- Current Account CAF- Savings COIF fund deposit Account Co-operative Bank Paypal 6,021 30,028 11.276 10.457 8.024 11,272 12.948 3,128 1.345 46,762 13 SUNDRY CREDITOILS AND ACCRUALS Accruals Subscriptions paid in advance 850 13,674 10.564 11.469 14,524 14 INVESThlENr CCLA COIF Charities Investment Fund (3036.tkn Income UniLs @ 1944.25 unit)." (397.99 Income Units @ 1944.25 per unit) 59.029 7.738 54.320 7.121 ** 66.767 61,441 Purchised on 2111112013 undcr accouni no. 10141(KK)IT 3036.06 units in the COIF Charities Inve5ltnent Fund Incorne Units at a lotal cost of £35,(KX).(M). Purchased 0210712015 under account no. I0141(lT - 397.99 wilt5 in the COIF Charities Investmeni Fund Income Units at a tolal cost of £5.(KKJ.(X). ** Selling price valuation at 3110312022 15 NET SURPLUS (DEFICIT) FOR THE YEAR Headquarters S.E. Branch W. Branch N.E. Branch N.W. Branch 15,548 (4631 20.916 17 18 19 20 {1.537) (517) (29) (58) 14,349 18,744
Page 11 E&SEX SOCIETY FOR FAMtI.Y HISTORY NOTES TO THE ACCOUNTS_ 31 MARCH 2022 2022 2021 16 SOUTH EAST E&SEX BRANCH INCOME Donation.s Exccss of expeTKliture over income 25 255 463 463 280 Speakers Hire of accommodation 33 430 80 200 463 280 17 WEST ESSEX BRANCH INCOME Excess of exnditUre over income 1.537 .537 EXPENDITURE Speakers Hire of accommodation Postage, siationery etc 375 1.156 1.537 18 NORTH EAST ESSEX BRANCH INCOME Meetings in Essex Excess of expenditure over income 514 322 517 322 Meetings in Essex Speakers Posiage and stationery Hire of accomm(xlation li 295 27 245 517 -122
Page 12 FSSEX SOCIETY FOR FAMILY HISTORY NOTF.S TO THE ACCOUNTS- 31 MARCH 2022 19 NORTH WLST ESSEX BRANCH 2022 2021 INCOME Excess of expenditure over income 29 58 29 58 EXPENDrruRE Hire of accomm(xJation 29 58 29 58