Maybridge Keystone Centre Operated and administrated by Maybridge Keystone Club Reg Charity No. 290520 Raleigh Way, Goring-By-Sea,Worthing. West Sussex BN12 6JD IZ MAYBRIDGE KEYSTONE CLUB & CENTRE ANNUAL REPORT AGM 2025 Thursday 28th August 7.30,. WELCOME
st Maybridge Keystone Club AGM April 1" 2023 / March 31 2024 Maybridge Keystone Centre L*erateA1 and adMwdrat4d Maybridge Keystone Club ReLI Cliai ity No. ?90.520 Raleigh Way, Goring-By-Spa,Worthing. West Su.%sex BN12 6JD www.mkcworthing.org.uk Maybridge Keystone Centre AGM th Thursday 5 December 2024 MKC 7.15p.m Present- John Gunner,(MKC) Kingsley Harte, (MKC) lona Harte, Trevor Englaiid, (MKC) Shirley Robinson- Viney, (MKC) Robin Rogers, Chair(MKC) Hazel Thorpe, (MKC) Richard Rodrigues, (maintenance MKC) Lee Gander, (Sussex Community Transport) Maisie Mccabe, (Sid Youth) Lisa Leach, (Breathing Spaces) Claire Hunt, (Breathing Spaces) Nick Wiltshire, Cam Cox, YP(MKC) Lucy Thrower, YP(MKC) Anne Romer (Field Place Community Association) les- Hayley & Charlie Vdn Nimwegen, Myra Jasper(MKC) Chairs re ort- Our experienced and strong team of trustees have continued to makp the Maybridgp Keystone Centre (MKC) a great success, especially for the hirers who use the centre and who fund our Youth Club. We are fortunate in having a modern building with excellent facilities that attracts a wide range of hirers. Our Facilihes Officer handles all the bookings through to regular hires such as Ultimate Pilate.s, Direc.t Defence: Russell lartin Foundation and the Dogs Trust to narne just a few. He is also responsible for all the maintenance and cleaning issues. Hazel Thorpe, as secretary, is efficient in ensuring that meetings, agendas and the various responsibilities happen. Trevor England serves as our vice chair, and he assists me in a wide number of role.s including helpful advice. John Gunner is our treasurer, and he work£ pxceptionally hard to eiisure our income is healthy, and our money is well spent, especially on maintenance issues. He has a wide experience in that role. We have a total of 7 trustees. Shirley Robinson-viney has been involved in youth activities for many years, looking after the Youth Mayor for approx. 20+ years, and has been a trustee with Sussex Clubs for Young People. Kingsley Harte has a young family and it a qualified electrician. Lastly, we have Myra Jdsper who hcls wide experience in fundraising. We are fortunately to have such a taleiited team ! We are pleased to have several regular hirers who do seem to appreciate the fac.ilities we offer and give MKC a regular income which helps us control out expenditure.
st t aybridge Keystone Club AGM April 1 2023 / March 31" 2024 We firmly believe that the MKC offers hirers and out local youth a quality, clean enKiironment that is both safe and friendly. Now a special mention for Sussex Community Transport who cire major contributors to MKC, and they can be relied on to help us in many ways. All trustees are unpaid volunteers who give up their time to en.sure the yOLlth club works well within our community. We. contract out to SID YoLlth who run a junior club on Friday afternoons, I would like to say e big 'THANK YOU, to all involved in MKC and I look forward to an interesting and exciting future. Robin Rogers. Chair MKC Treasurers Report- See attached report Youth Leaders Report- Maisie Mccabe informed the trustees and those present that they have 3 adults working on Friday at MKn they have 14 regular young people , mostly high SEND, this is a very positive group and they enjoy attending and their parent appreciate everything the club does. They have 2 young people (Yrll) who volunteer to help with the club The group enjoy craft sessions and seasonal activities. Hazel Thorpe thanked +he workers for their hard work, and said she will be popping in on Friday with chri.stmas presents for the young people, curtesy of Lions. There is a constant need for more funding to ensure the sustainability of the group but both Hazel and Ryan (group leader) work tirelessly to ensure this happens. Cic m who was a participant of the youth group told the group of his experiences of Talls Ships he had, and how he was presented with a Ship Shape Award. There were inspirational people on board and Cam enjoyed sharing his knowledge and helping yOLJng people to try/do things they were unable to do without this sharing. He said it was character building for him and helped him to understand others. 7.50pm Cam, Lucy and Maisie le,.t the meeting Transition Town Worthing report- Previously known as Breathing Spaces, Lisa and Claire have a weekly group. They are also trying to manage in a more sustainable way the flowers which they grow in the polytunnel- using seeds and then donating the bunches to food banks enabling those users to have a little luxury otherwise not able to afford. They also facilitate wellness session in the Yurt but due to recent break ins this will not continue until solutions are found, including the installation of a battery camera in the Yurt. Both Breathing Spaces and Trustees are working on this, requesting that ALL incidents are reported to the Trustees as well as the Police and these incidents logged with details. This will also enable John Guniier to pass this information to the insurers. Community Transport Report- Lee Gander updated those present that West Sussex now have 5 depots, MKC being one of them, and a new one in Bognor. The work that CTS is vital to the local members of the Community, we are in the middle of a five year contract to help reduce social isolation. We continue to help transport people with Disabilities, those who sufter from social isoldtion, those who have no access to pubic trcansport .We supply transport for people to access medical appointments,visit family and friends, travel to local shops. We also have our Travel Buddy.service, where we take up engdgement and find volunteers that are willing to be travel buddies .
Maybridge Keystone Club AGM April 1" 2023 / March 31" 2024 We assist West Sussex CoLinty Council transporting SEND children from Home to School, transportiiiu mpmbers of Agp UK to their varioLJS vpnues. Without the help from the fvlKC Club none of this would be possible and a lot of people would simply not be able to get out and about. MKC depot is vpry busy, with approx. 12,000 people per month using the service. In thp last 12 months we have facilitated in the transport of 3J839 pa.sseiigers from in and around Worthing and the surrounding parishes. The aim is to reduce social isolation. Due to costs increasing the sprvice is being restructured and there have bpen some redundancies. They will be taking delivery of their f-i,rst EV vehicle in the coming week, MKC have bepn offered a donatioii of some electric mobility scooters aiid the Trustees wondered if these could be useful to the Community Transport. Lee will enquire and report back. L Gander Head of Operations Transport Election of Officers / Election of anagement Committee The information about Ti-ustees has been circulated in public and all the persons stdted in these papers have agreed to stand as a Trustee for the incoming year, with separate role.s as shown on the agenda. It is, therefot-e proposed that the Trustees are elected en bloc. Previous Trustees to be thanked for their contribution. Representatives for community organisations also to be agreed en bloc. Should additional representation or trusteeship arise. eg. Youth Rep, this is to be agreed by the person wishing to join the Governance team and tFie Management committee either at this AGM or a Mandgement meeting . All these positioiis below including Trustees were agreed by the nomiiiees, proposed then voted upon en bloc by those preseiit and voted tor unanimou.sly Motion proposed - Lee Gander (CT) Secoiided - Kingsley Harte The election of officers for the next year duly elected are as follows: Trustee (T) Chair: Robin Rogers (T Vice Chair: Trevor England (T) on Treasurer: John Gunner (T) Minutes Secretary: Shirley Robinson -Viney (T) Charity Commission contact secretary / Fundraiser Hazel Thorpe (T) aintenance / Energy Advisor Kingsley Harte (T) Safe uarding Officer Shirley Robinson - Viney (T) Other Committee members dul a .reed and elected by those p_resent. Youth Leaders, Representative- tbc - Maisie Mcabe (Sid Youth) Young Person Representative tbc - Cam Cox Bookings & Maintenance- Richard Rodrigues Website / IT - tbc Environmental / Breathing Spaces/ Transition Town.- Claire hunt / Lisa Leach Hirers Rep. Lee Gander Sussex Community Transport Invoices- Bookkeeping- Rachel Murr Coopted member- Community I parents- tbc Nick Wiltshire Observer- WBC tbc Non-voting Advisor- tbc Hon Auditors Lisa Daglish Hon Solicitors tbc AOB MKC would like a stall pleasp Sepd Swop eveiit- March 1 ' 2025
brid e Ke stone Club Chair's Re ort - 2024-2025 Our experienced and strong Team of Trustees have continued to make the Maybridge Keystone Club (MKC) a great success, especially for the hirers who use the Centre that fund our Youth Club. We have a modern building with excellent facilities that attracts a wide range of Hirers. Our Facilities Officer, Richard Rodrigues, handles all the bookings through to regular hirers such as Gaile's Pilates, the Russell Martin Foundation, Community Transport Sussex and Adam's Direct Defence, to name just a few. Richard is also responsible for all the general maintenance and cleaning issues. Hazel Thorpe, as the Secretary, is really efficient in ensuring that Meetings, Agendas, and the various responsibilities happen. Trevor England serves as our Vice Chair, and he assists me in a wide number of roles including giving me helpful advice. John Gunner is our amazing Treasurer, and he works really hard to ensure that our income is healthy, and our money is well spent especially on maintenance issues. He has wide experience in that role. We have a total of seven Trustees. Shirley Robinson-viney has been involved with Youth activities for many years, looking after the Youth Mayors for around 20 years and has been a Trustee with (SCYP) Sussex Clubs for Young People. Kingsley Harte has a young family and is a qualified electrician. Recently, Richard Nowak has joined us and he has wide experience Chairing Worthing Community Chest and as a Rotary member. We are fortunate to have such a talented team! We are pleased to have a number of regular hirers who do seem to appreciate the facilities that we offer and give the MKC a regular income which helps us control our expenditure. We firmly believe that the MKC offers hirers and our local youth a quality clean environment that is both safe and friendly. Now a special mention for Sussex Community Transport, namely Lee, Steve and Chris who are major contributors to the MKC and they can be relied upon to help us in many ways. All Trustees are unpaid volunteers who give up their time to ensure the Youth Club works well within our community. We contract out to the SID Youth who run a Juniors Club on Friday afternoons. I would like to say a 'big thank you, to all involved with the MKC. I look forward to an interesting and exciting future. Robin Rogers. Chair MKC
MAYBRIDGE KEYSTONE CLUB AND CENTRE Treasurer's report to the Trustees and members for the Annual General Meeting to be held on Thursday 28th.August 2025 The audited report for the Financial Year from I St.Aril 2024 to 31 st March 2025 was signed off 24th.June 2025 by the honorary auditor and presented to the meeting of Trustees on the 3rd July 2025, In summary; INCOME increased by over £12,000 from the previous year to £56,000 largely due to receipt of two grants totalling £6,715 (Worthing Borough Council and Worthing Community) and with donations £1780.98. Receipts from other charities and organisations for the use of the facilities of the Centre increased by £5,000 to £35,600 over the past 12 months. EXPENDITURE was down by over £6,000 from the 2023/24 year mainly from the reduction in maintenance costs and a substantial rebate from the previous supplier of gas/electricity (EDF) following the change to BG Lite. There was an increase in the cost of providing service to the young persons sessions to £6,I 00 from £3,300. The water account was far higher than earlier years following the water leak from the main supply pipe leading from the street mains. All other costs were within budget requiring no comment other than the electricity account from BG Lite. They have claimed that MKC operate as a business as a result are charging VAT at a rate of 201.. This has been challenged and is still in dispute. Currently it is estimated MKC has been overcharged by £50 -£60 per month. MKC have therefore produced a very healthy surplus for year 24/25 of £15,400 compared to a loss of £2,800 for year 23/24. However it was necessary to maintain a healthy surplus to meet the expected substantial increases during the current 25/26 year in costs for power and water charges, wage costs following the April increased Nl charges, and the necessary refurbishment of the kitchen at an estimated cost of £1 0,500. MKC have lost the support of one user which accounted for 810 of its revenue during year 24/25. YEAR 2025 to date; Without doubt the year 2025 -2026 will be a challenging year financially with the substantial increase in overall wages, gas and electricity charges, water supply and the continual maintenance and refurbishments necessary, coupled with the loss of one of the users of the premises. Trustees will be
looking at ways to increase revenue and also to use some of the reserve funds for essential refurbishments and repairs. Income for the first 4 months of the year has held firm and stands at £16,738 whilst expenditure (ignoring refurbishment costs) has come to £16,732 and covers insurance £1233, youth service £5254, wages £3641,water £1330, gas and electricity £1879, telecom £797, cleaning £325, council tax £300, and with general maintenance and other small charges making up the balance.. Costs incurred during August for the kitchen refurbishment have come to £10,200. J A Gunner Trustee Maybridge Keystone Club and Centre 27/08/2025
Breathing Spaces, a TTW project Report for AGM Aug 2025 1. Breathing Spaces (BS) is a volunteer-led community gardening group under the Transition Town Worthing (TTW) CIC umbrella. We created and have tended for over 10 years the Woodland Garden at MKC and more recently the flowerlveg patch, which is listed on the Worthing Wildflower Trail. We hold gardening sessions at MKC on Thursday mornings. The number of volunteers each week varies between 4 and 10, ages range from people in their 20s to 70s, and people volunteer for their health and wellbeing and to support our environmental aims to sustainably grow food and flowers. MKC kindly hosts our yurt in the Woodland Garden and we hire this to a therapist Sian Jones. whose clients benefit from this peaceful and therapeutic garden. Richard Knowles and about 6 Shared Lives volunteers also visit occasionally on Tuesdays and we are grateful for their help in the Woodland Garden and with the path behind the building from the car park to the flower area. We give fresh cut-flowers each week to Broadwater Community Support Hub, volunteers take home some produce and we sell our dried flowers at various events. 2. We gave 30 % of the funds we generated last year from yurt hire to MKC (this has now changed to a fixed amount about the same percentage). The rest of our income covered materials and expenses for our project (including a camera alert system for security), contributed to the running costs of TTW and created a reserve for essential repairs and maintenance, some of which we used to replace the cover of the yurt which was leaking. We do not have any paid workers. We are very grateful to a skilled volunteer who repaired the ramp up to the yurt. We also refreshed the bird signs in the garden originally made by pupils at Oak Grove College. 3. We are pleased to say that the incidents of young people breaking into the yurt have stopped since an arrest in December 2024. 4. We had a very successful Seed Swap, Sow & Grow at MKC in March and would like to repeat next year. We have made an Expression of Interest in running a food waste project at MKC in 2025126, in collaboration with other users of the centre especially Russell Martin Foundation and would like to discuss this at the AGM.
MAYBRIDGE KEYSTONE CLUB AND CENTRE Treasurer's report to the Trustees and members for the Annual General Meeting to be held on Thursday 28th.August 2025 The audited report for the Financial Year from I St Aril 2024 to 31 st March 2025 was signed off 24th June 2025 by the honorary auditor and presented to the meeting of Trustees on the 3rd July 2025, In summary; INCOME increased by over £12,000 from the previous year to £56,000 largely due to receipt of two grants totalling £6,715 (Worthing Borough Council and Worthing Community) and with donations £1780.98. Receipts from other charities and organisations for the use of the facilities of the Centre increased by £5,000 to £35,600 over the past 12 months. EXPENDITURE was down by over £6,000 from the 2023/24 year mainly from the reduction in maintenance costs and a substantial rebate from the previous supplier of gas/electricity (EDF) following the change to BG Lite. There was an increase in the cost of providing service to the young persons sessions to £6, 100 from £3,300. The water account was far higher than earlier years following the water leak from the main supply pipe leading from the street mains. All other costs were within budget requiring no comment other than the electricity account from BG Lite. They have claimed that MKC operate as a business as a result are charging VAT at a rate of 201. This has been challenged and is still in dispute. Currently it is estimated MKC has been overcharged by £50-£60 per month. MKC have therefore produced a very healthy surplus for year 24/25 of £15,400 compared to a loss of £2,800 for year 23/24. However it was necessary to maintain a healthy surplus to meet the expected substantial increases during the current 25/26 year in costs for power and water charges, wage costs following the April increased Nl charges, and the necessary refurbishment of the kitchen at an estimated cost of £1 0,500. MKC have lost the support of one user which accounted for 8T0 of its revenue during year 24/25. YEAR 2025 to date; Without doubt the year 2025 -2026 will be a challenging year financially with the substantial increase in overall wages, gas and electricity charges, water supply and the continual maintenance and refurbishments necessary, coupled with the loss of one of the users of the premises. Trustees will be
looking at ways to increase revenue and also to use some of the reserve funds for essential refurbishments and repairs. Income for the first 4 months of the year has held firm and stands at £16,738 whilst expenditure (ignoring refurbishment costs) has come to £16,732 and covers insurance £1233, youth service £5254, wages £3641,water £1330, gas and electricity £1879, telecom £797, cleaning £325, council tax £300, and with general maintenance and other small charges making up the balance.. Costs incurred during August for the kitchen refurbishment have come to £10,200. J A Gunner Trustee Maybridge Keystone Club and Centre 27/08/2025
INDEPENDENT EXAMINERS REPORTTO TRUSTEES OF MAYBRIDGE KEYSTONE CLUB AND CENTRE I APRIL 2024 TO 31 MARCH 2025 I report to the Trustees of MAYBRIDGE KEYSTONE CLUB AND CENTRE (the Charity) I have completed my examination of the Charitysaccounts foi- the twelve months to 31 March 2025. In such examination all applicable directions of the Charities Commission have been followed. Under the provision of the Charity Act 2011 Trustees of the Charityare responsibl for the preparation of the annual accounts. l). I can confirm that following the examination of the accounts no material matters have been identified that may give me any rise of concern; 2). Full accounting records are maintained and are fully supported by the necessary documentation; 3). Samples of monthly accounts were taken and as a result there were no signs of unusual activities or entries that could be f und without full support evi ence; 4). In the carrying out of the examination I was provided with full and open co- operation and access to records. 5). All information and documents provided gave full answers to my questions and included all bank statements; 6). There is no evidence of misuse or incorrect or fraudulent use of funds and all transactions have been correctly stated on the accounts and are showing on the bank st tements. 7). No Trustee has received any form of remuneration, reward, or benefit fro funds of th Charity,. 8) No cash receipts have been accepted and all transactions are by electronic means save one client who pays monthly by cheque designated use of hall (2); 9). It was noted £10,000 was transferred in July 2024 from the active business account into the Charitys interest-bearing reserve account for future essential repair and maintenance work. Having completed my examination of the accounts l am satisfied there are no matters for me to draw your attention to enable you a proper understanding to be reached. Also, I declare I have no connection or relationship with the Charity nor receive any reward or remuneration from the Charity. Lisa Dalglish Independent Examiner Dat
MAYBRIDGE KEYSTONE CLUB AND CENTRE YEARLY ACCOUNTS FOR 1ST APRIL 2024 TO 31ST MARCH 2025 2024125 2023/24 INCOME Grants 6,715.00 Donations 1,780.98 Interest on account no ...3422 488.78 efunds 0.00 Use of facilities and hall 35,611.71 Cheques for use of facilities and hall 2,191.50 Community Transport Sussex 9,170.00 Sussex Clubs for Young Persons 0.00 TOTAL INCOME 0,00 2,675.00 226.22 217.20 30,303.62 1,811.50 7,650.00 608.33 55,958.22 43,491.87 EXPENDITURE Wages to MKC staff ookkeeper services Services provided by Sid Youth Energy costs (Gas and electricity) Water Telecom ank charges Insurance premiums IT Web Cleanin Consumables Maintenance Council Music Licence (PPLIPRS) TV Licence Administration costs Storage TOTAL EXPENDITURE SURPLUS (LOSS) 10,352.91 346.50 6,139.33 5,637.64 5,518.66 1,466.15 70.90 1,106.74 0.00 908.25 241.44 7,304.37 748.60 384.20 169.50 132.4 0.00 9,057.3 427.50 3,372.76 6,313.00 3,072.0 1,435.22 69.60 1,165.01 0.00 956.07 255.61 2,022.31 701.80 0.00 159.00 196.45 2,184.00 40,527.4 46,260.27 (2,768.40) 15,430.76
BANK RECONCILLIATION ACCOUNT NUMBER 3414 Opening balance at 01/04/2024 24,517.65 Transfer out 11/07/2024 to account 3422 -10,00 .00 Closing balance at 31/ 3/2025 29,459.63 Surplus 4,941.9 ACCOUNT NUMBER 3422 pening b lance at 01/04/2024 18,824.94 Transfer in 11/07/2024 from account 3414 10,000. Closing balance at 31/03/2025 29,313.32 Surplus Overall 2024/2025 S rplus 10,488.78 15,430,76 COMMENTS I l). Income comprised of grants £6715.00, donations £1780.98, and income from like minded charities and other organisations for the use of facilities and services provided by MKC at their premises £46,973,46 and with interest from account ..3422 £488.78 2). The cost of employing direct staff and sub-contracted staff to provide service totalled £16,838.74. The management of MKC is by 7 Trustees who provide their services as volunteers with no financial award or benefit.. 3). Overall expenses were down mainly due to the cost of repairs and maintenanc being less than anticipated although there was a substantial increase in labour costs. AIL other expenses were held within reasonable limits. 4). £10,000 was transferred to the reserve account....3422 to cover future high cost necessary maintenance work. 5). Outstanding disputes with Scottish Water and PPL/ RS (music licence) have been resolved to satisfaction. There are no developments in payment of outstanding sums due from Sussex Clubs for Young Persons following their liquidation in 20. J A Gunner Trustee Maybridge Keystone Club and Centre Dated ..&..¥..: 0 6