**Easter Compton Village Hall Annual General Meeting Monday 18[th] November 2024 (from 1930 to 2025) Attendance** Sarah Smith, Chris Dawkins, Sandra Dawkins, Fi Riches, Jerry Riches, Marlene Smith, Marian Bennett, Maggie Swift, Jacqui Barber, Steve Fairman & Paul Grainger Table Tennis, Julia Ringrose, Jayne Moulding Apologies: Carol Day ## **Welcome** The point of the AGM was to REPORT ON THE LAST YEAR, REPORT THE ACCOUNTS AND ELECT A NEW COMMITTEE. Marian thanked everyone for coming and we confirmed the minutes from last year’s AGM (read in brief) were agreed to be a true record. Proposed by Fi R and seconded by Sandra D. ## **Chairman's Report (Marian Bennett)** In my view a very successful year. Excellent mix of people on the Committee – enthusiastic, willing to volunteer for tasks. Particular thanks to Sandra and Chris for managing the bookings and the maintenance of the Halls so well. Also to Fi and Sarah for their work as Treasurer and Secretary. **Some successes this year** - Race Night was well supported by the EC residents and their friends. Fun to organise and a great night for all. Primary aim was a good social event rather than fundraising. Thanks to John who closed the Fox for the evening and bring a crowd along to support the event. Another success – Lottery grant paid for batteries to maximise the use of the energy generated by the solar panels. Also now working to get the export tariff to reduce energy bills further. **Less successful** – our efforts to repeat the amazing Big Help Out from 2023 when so much help was offered by so many residents to support care of the village and to help others who needed jobs done. Hoped for more but were grateful for those who volunteered for a village clean-up instead. We’d welcome your views on this and any other events you’d like to see us organise. New members to the Committee would be most welcome. ## **Treasurers Report (Fi Riches)** Fi talked through the figures on the VH accounts which were distributed around the room (and are attached to this email). Jerry R asked for more details about the energy storage battery and his questions were answered. There were no further questions. ## **Booking Manager's Report (Sandra Dawkins)** The changes for regular users have been: - Since January, Jade no longer runs her Sport Stretch class on a Thursday evening - Since January, Lucy no longer runs her Strong & Stable class on a Wednesday - morning - Since January, the WI have moved their meetings to a Monday evening - Since May, Lucy runs a new Yoga class from 7-8pm on a Tuesday in the - Celebration Hall (after her 6- 7pm Yoga class in the Carnival Hall) - Since May, Jade has taken 2 hours on a Wednesday evening for Yoga/Exercise - Gerry Nelmes, Slimming World, left in July but SW classes continue, albeit with a - new leader - Table Tennis re-joined us in September (after their league season finished in April) - and they now meet on Wednesday evenings and almost every other Friday evening - Since October, Jade started a new Yoga class on a Monday evening 5.45-6.45pm - Since November, Siana runs another Precision Dance class from 4.30-7pm on a - Wednesday evening ECVH committee and PCC continue to meet once a month on the 3[rd] and 4[th] Monday respectively. Café Compton continues to run a successful café once a month on the 2[nd] Saturday. ECVH and CC have a very good relationship. ## Ad hoc bookings: 31 Children’s parties 24 Adult Celebration parties 11 Seminars - 5 Stamp fairs - 1 Book Club fair - 2 Polling Days (1 x General Election) - 1 Café Compton Christmas Craft Fayre - 1 CC Hot Cross Bun morning - 1 Aurora Hedgeway School Prom 1 D-Day forget me not installation by CC with History Display by Pilning History Group - 1 D-Day Afternoon Tea by CC - 1 Spring Clean day - 1 Village Social Race Night - 1 Cyclist pit stop To give examples, the above have included: Afghan Hound Society Seminar Norton Cider Growers AGM Brandon Trust Seminar A Mamma Mia evening First Aid Course Training Rock Steady Music group practice NHS Mental Health Course (6 weeks) Severnvale Girl Guides’ Silent Disco Sally continues to run the Post Office Outreach service from the hall’s foyer 3 times a week. Invoices are now paid regularly by Morrisons (Alliance Property Holdings Ltd). Sandra thanked the WI for moving their meeting night from a Wednesday to a Monday night. This has freed up several evening sessions, giving The Halls opportunities to increase hall rental income. ## **Hall Manager's Report (Chris Dawkins)** We have spent a lot of money on the Halls this year, some of the highlights are: £2,300 on the two chimneys on the side of the Celebration Hall. These have been emptied, bricked back up, re-pointed and new matching caps installed. The internal walls are drier, but the problem with the damp on the walls has not been solved yet. £1,350 on electrical work which included replacing all of the emergency lights, replacing the fire alarm and all of the smoke/heat sensors and replacing the burglar alarm. The burglar alarm was replaced free of charge as the one we had previously paid for was faulty. £250 on a bleed kit, which has been installed onto the wall next to the defibrillator. £250 on replacing the blown window in the Carnival Hall. £150 Unblocking the drain from the disabled toilet three times Installation of a CCTV camera and security bolts Repair of a pipe leak in the ceiling above the ladies’ toilets, although some redecoration of the ceiling is still required Designation of two disabled parking spaces in the car park Installation of two new first aid kits Servicing the boiler service and the annual Gas safety certificate Fire extinguisher inspection and servicing The clock has been serviced but it’s not chiming the hour as the hammer is missing the bell, access to the bell and hammer is slowing down this repair. We hope to gain access when putting up the Christmas tree at the end of the month. The clock service is due again shortly. Monthly safety checks have been carried out and formally recorded ## **I would also like to thank Paul Emery for looking after the flowerbeds outside the halls** ## **Bar Manager’s report - AGM 2024** The bar was opened 16 times over the last year and has made a profit of over £4,400 ## **Jerry R gave a vote of thanks to Chris for his dedication to the roles he carries out** ## **Election of the Village Hall Committee** The committee members were all requested to stand down. We asked who would like to continue in their current role and everyone offered to continue their service to the Village Halls – Fi will stay in the role of Treasurer until such time she can hand over to her successor Lucy Carthy. Fi will then continue as a committee member. New villager Julia Ringrose offered to join the committee and was warmly welcomed. ## **Election of the Committee** - Marian Bennett was proposed as Chair by Fi R and seconded by Sandra D - The position of Vice Chair remains open - Sarah Smith was proposed to continue as Secretary by Fi R and seconded by Marian - Fi Riches was proposed to continue as Treasurer (temporarily) by Sarah S and seconded by Marlene S - Sandra Dawkins to continue as Bookings Manager and Keeper of the Constitution proposed by Fi R and seconded by Marian B - Chris Dawkins to continue as Hall Manager proposed by Fi R and seconded by Marian B ## **A.O.B.** - Marlene explained about the NEIGHBOURHOOD PLAN and read out the Mission Statement, and asked those present to attend a meeting at The Halls on Friday 29[th] November at 7pm to represent Easter Compton in the Steering Group. This request has also been posted on village Facebook pages. - Fi was thanked by Marian for her work as Treasurer and presented with some flowers. - Sandra also thanked Fi personally for the support received when working together. ## **EASTER COMPTON VILLAGE HALL Charity No: 290501** ## **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30th SEPTEMBER** |**INCOME**
Bookings
Bar takings
Grant
Debtor
Bank Interest
Other
**Total Income**
**EXPENDITURE**
Utilities, etc
Commission
Cleaning
Maintenance
Bar Costs
Insurance
BHO
Bad debt provision
Miscellaneous expenses
Bleed kit
Defb
**Total Expenditure**
**Net Movement in Funds**
Total Funds brought forward
**Total Funds carried forward**
**EASTER COMPTON VILLAGE HALL**
**BALANCE SHEET AT 30th SEPTEMBER**
**Current Assets**
Bank & Cash
Bar stock
**Total**
**Current Liabilities**
**Net Assets**
**Total Funds**
**F Riches**
**Treasurer**|**2024**
**2024**
22,017.94
7,759.10
7,500.00
755.50
206.99
531.49
**###**
8,372.43
3,964.74
2,639.60
17,175.19
3,462.02
1,353.37
0.00
755.50
1,328.88
247.75
0.00
**###**
**(528.46)**
35,753.45
**###**
**2024**
**2024**
34,719.20
505.79
**###**
0.00
**###**
**###**|**2023**
**2023**
21,704.85
3,350.85
1,000.00
0.00
81.80
46.20
**###**
6,327.92
3,972.83
2,812.21
2,136.00
1,454.59
1,294.59
983.17
0.00
965.28
0.00
250.80
**###**
**5,986.31**
29,767.14
**###**
**2023**
**2023**
35,011.41
742.04
**###**
0.00
**###**
**###**|**2023**
**2023**
21,704.85
3,350.85
1,000.00
0.00
81.80
46.20
**###**
6,327.92
3,972.83
2,812.21
2,136.00
1,454.59
1,294.59
983.17
0.00
965.28
0.00
250.80
**###**
**5,986.31**
29,767.14
**###**
**2023**
**2023**
35,011.41
742.04
**###**
0.00
**###**
**###**| |---|---|---|---| ||||| ||||**###**| ||||**###**| ||||| Sunday, October 20, 2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to thg trustee members of Easter Compton Village Hall On accounts for the year 8nded 301h September 2024 Charity no (if any) 290501 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust.) for the year ended 3010912023 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ wilh the requirements of the Charities Act 2011 (Yhe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chariiy Commission under section 145{51(bl of the Act. I have completed my examination. I confirm that no material matters have come tc my attention in connection wilh the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do nol accord wilh the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in tha brackets if they do not apply. Signed: Date: 2811012024 Name: Jeffrey Tyler Relevant professional qualification(s) or body lif any): FCA Address: 3 Home Fami Way Easter Compton Bristol BS35 5SE Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examinalion of charity accounts: directions and guidance for examiners). IER October 2018