|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||01|09|2022||31|08|2023| ## Section A Reference and administration details HOLLYMOUNT PRIMARY SCHOOL PARENT/TEACHER **Charity name** ASSOCIATION **Other names charity is known by** HOLLYMOUNT PTA **Registered charity number (if any)** 290402 **Charity's principal address** HOLLYMOUNT SCHOOL CAMBRIDGE ROAD WEST WIMBLEDON **Postcode SW20 0SQ** **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Joseph Croft|Hollymount Head
Teacher|Appointed 13 January
2023|Hollymount School PTA| |Mabel Sanderson|Chair|Resigned 13 January
2023|Hollymount School PTA| |Caroline Hamilton|Vice Chair||Hollymount School PTA| |Anna Westcott|Co-Treasurer||Hollymount School PTA| |Kellie Herman|Co-Treasurer/ Chair|Appointed Chair from 13
January2023|Hollymount School PTA| |Malcolm Millar|Co-Treasurer||Hollymount School PTA| |Natalie Suski|Secretary||Hollymount School PTA| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||As above|| |||| |||| ## **Names and addresses of advisers (Optional information)** **TAR** June 2023 1 |**Type of adviser**|**Name**|**Address**| |---|---|---| |**Bank**|Natwest Bank|16 Wimbledon Hill Road, London SW19 7NN| |**Independent**
**Examiner**|Joanne Moore|84a Melbury Gardens, London SW20 0DN| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** - Hollymount PTA has adopted the Parentkind Model Constitution as - Type of governing document approved by the Charities Commission - (eg. trust deed, constitution) Association consisting of parents/guardians/carers of pupils and teachers - How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed by members annually at the Annual - Trustee selection methods General Meeting. Trustees may be co-opted by agreement with the - (eg. appointed by, elected by) trustees. - **Additional governance issues (Optional information)** Hollymount PTA is comprised of parents, guardians and carers of pupils, - You **may choose** to include as well as teachers of Hollymount Primary School. - additional information, where relevant, about: All trustees and members of the association give their time voluntarily and - policies and procedures receive no remuneration or other benefits. adopted for the induction and training of trustees; The Association is registered with Parentkind, membership number 14582. - the charity’s organisational Our main fundraisers, the Winter and Summer fairs, are open to the - structure and any wider school and the wider community. - network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objective of Hollymount PTA is to advance the education of pupils in the school: - By developing effective relationships among the staff, parents/carers and others associated with the school - By engaging in activities or providing facilities or equipment which support the school and advance the education of pupils In setting our objectives and planning our activities for the year the trustees have given careful consideration to the Charity Commission’s **TAR** 2 June 2023 guidance on public benefit to ensure that the activities have helped to achieve the charity’s purposes and provide a benefit to the beneficiaries. The focus of our activities is solely the advancement and well-being of the pupils and their education. The main activities of the Association are fundraising in line with our objectives and sponsorship of various school activities/equipment for the benefit of the pupils’ education. Our main income-generating events were: - Fundraising events raised a surplus of £23,008, with the largest individual events being the Summer and Winter fairs, which raised a total of £14,173. - Sponsorship and Gift Aid raised £7,399. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Matched funding received from volunteers’ employers totalled £940. - Grants received totalled £1,100. - Commissions received of £933 included amounts raised via Amazon Smile and Easy Fundraising. Total donations to Hollymount School were £47,919, the largest individual components of which were: - Deposit for playground redevelopment: £23,572 - Cycle pods in playground: £8,563 - Playground sports equipment: £2,151 - Parent Fund donations passed to the school: £10,013 In addition to general fund-raising, cake sales raised £4,377 for specific years. Total receipts for the year, less expenses and donations, amounted to a deficit of £4,486 **TAR** 3 June 2023 ## **Additional details of objectives and activities (Optional information)** We are continually grateful for the time the volunteers have spent in helping to achieve the Association’s objectives. Without this valuable contribution of time, energy and expertise we would not have been able to implement various projects that enrich the pupils’ education, experience and enjoyment at Hollymount. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** June 2023 4 Section D Achievements and performance ## **School Year 2022/23** Summary of the main achievements of the charity during the year Throughout the year, each year held a cake sale to raise funds to be spend on their specific classes. ## **Autumn Term** We held our Winter Fair in December, with the main event being a ticketed bird show. ## **Spring Term** We held a successful quiz night at the school. ## **Summer Term** We held our Summer Fair in July and supplemented the income though a raffle and external sponsorship. We also sold ice lollies each week after school. These fundraising activities and the brought-forward surplus allowed us to make the donations set out on page 3 **TAR** June 2023 5 ## **Section E Financial review** At the 2022/23 financial year end, the cash balance was £59,203, which **Brief statement of the** consisted of a balance of £63,689 from the previous year end less the **charity’s policy on reserves** net deficit for the year of £4,486. Most of the remaining surplus will be spent on the outstanding costs of the playground redevelopment project, with sufficient reserves being retained to cover expenses and expected donations. **Details of any funds materially in deficit** n/a ## **Further financial review details (Optional information)** All our fundraising activities are aimed at solely providing resources, You **may choose** to include activities and equipment to support the education of pupils and enrich additional information, where their school lives. relevant about: - the charity’s principal sources of funds (including any fundraising); Our main fundraisers, being the winter and summer fairs, are well attended and strongly supported by parents, pupils and teachers alike, as well as the wider community. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Kellie Herman|Janine Forbes| ||Chair|Treasurer| ||[ ]|| **TAR** 6 June 2023 HOLLYMOUNT PRIMARY SCHOOL PARENf/TEACHER ASSOCIATION (Registered Charity No. 2904021 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 Pagelof8 HOLLYMOUNT PRIMARY SCHOOL PARENT/TEACHER ASSOCIATION SUMMARY OF RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 Notes YEAR END YEAR END 3110812023 3110812022 RECEIPTS- Unrestrirted Funds Fundraising Events 36,227 53,775 Fundraising by Year Groups 5,550 3,575 Other Fundraising 933 1,316 Interest Received 396 Gift Aid 1,697 3,521 Grants Received I,ioo 1,215 Match Fundlng 940 414 Parent Donations 10,405 15,357 Sponsorship 5.702 8,8(XJ Total Recelpts 62,949 87,980 PAYMENTS- Unrestricted Funds Fundraising Events 113,5951 112,3671 Donations to Hollymount School 147,9191 145,3341 Donations to Hollymount Year Groups 15.4571 12,4891 Sundry Expense5 io 19721 12,9711 Totsl Payments 167,944 (63,161 Net of Receipts/lPayments 14,9941 24,820 Cash Funds from previous year end 63,689 38,869 Cash Funds this year end 58,695 63,689 Page2of8 HOLLYMOUNT PRIMARY SCHOOL PARENTITEACHER ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES AS AT YEAR ENDED 31 AUGUST 2022 YEAR END YEAR END 3110812023 3110812022 CASH FUNDS Natwest- Current Account Natwest- Savings Account Natwe5t- Parent Fund Account PayPal Cash in Hand 1,436 47,262 2,870 6.888 240 46,323 4,938 10,686 1,503 240 Total Cash Funds 58,695 63,690 Represented by: Balance at the beginning of the year 63,690 38,869 Net movement in funds 14,9951 24,820 Balance at end of period 58.695 Page3of8 HOLLYMOUNT PRIMARY SCHOOL PARENT/TEACHER ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023 l Accounting Policy al Basis of preparation These accounts have been prepared in accordance with the tash basis accounting. YEAR END YEAR END 3110812023 3110812022 Surplus Surplus Receipts Payments 2 Fundraising Events Summer Fair Winter Fair Birthday Bookplates Christmas Cards Christmas Trees Cinema nights Everest climb Half Marathon Home Clothes Day Ice Cream Sales Other Pumpkin Carving Contest Quiz Night, including raffle Second Hand Uniform Sales Spooky Trail T-shlrts 12,126 11,040 13,6331 15,3591 1251 8.493 5,681 1251 7,773 8,2 70 909 813 858 6,252 10,201 730 2,571 25 70 1,580 899 11,6071 11791 1271 720 5,385 13741 5,011 1,722 65 19141 808 65 2,965 446 11,5041 1,461 446 193 374 1771 13,595 Page4of8 HOLLYMOUNT PRIMARY SCHOOL PARENT/TEACHER ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023 YEAR END YEAR END 3110812023 3110812022 3 Fundralslng by Year Groups Surplus/ {Deficitl Surplus/ (Deficit) Receipts Donations All other year groups Year 6 activities 4,377 1,173 14,5751 18831 11981 290 1,411 13251 92 al All year groups, donation5 represent classroom resources purchased. bl Year group fundraising consists of receipts from individual year group class cake sales. These amounts are ringfenced for allocation to individual year 8roups for class resources a￿d/Or activities. cl Any surplus amounts that are unspent at the end of the financial year are carried forward to the next year, thereby following the relevant classes. 4 Other Fundraising Commission from Easyfundraising Commission from Amazon Smile 426 507 852 464 933 PaBe5of8 HOLLYMOUNT PRIMARY SCHOOL PARENT/TEACHER ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2022 YEAR END YEAR END 3110812023 3110812022 5 Grants Recelved Other grants Co-op Local Community Fund I,(xJo 215 1.100 1,100 1,215 6 Match Funding Localgiving Match funding from parent's employers 279 661 214 200 940 414 7 Parent Donations Parent Fund Other donations 10,095 310 13,035 2,322 10,405 15,357 8 Sponsorship Sponsorship of fairs Sponsorship of half marathon Sponsorship of quiz 4,402 1,000 300 8.500 300 5.702 8,800 Page6of8 HOLLYMOUNT PRIMARY SCHOOL PARENT/TEACHER ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023 YEAR END YEAR END 3110812023 3V0812022 9 Donations to Hollymount School Class Parties Class & Staff Presents Computing equipment Fans IT upgrades lil Parent Fund Phonics books Playground redevelopment- deposit Playground- cycle pods Playground - sports equipment Small hall upgrading Star Readers Tea Party lill Subscriptions Sundry Weekly mile run costs 1661 19561 118,9281 16231 2,196 111,7451 112,7331 17811 110,0131 11,5741 123,5721 18,5631 12,1511 16591 11021 13361 11,0561 144 11.0841 12851 11981 11681 147,919} (45,334) lil The credit in 2021122 represents an adjustment to the prior-year donation. lill The surplus of donations versus spending was rolled fOn￿ard to the next year Page7 of8 HOLLYMOUNT PRIMARY SCHOOL PARENTITEACHER ASSOCIATION NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023 YEAR END YEAR END 3110812023 3110812022 10 Sundry Expenses Accounting fee5 Donation to UNICEF (Ukrainel Donation to Don's Trust food bank Equipment purchases Local Giving Annual Membership Raffle licence Parent Fund - Localgiving processing fee5 PTA UK Annual Membership Sundry 11511 11441 19551 13621 14811 1961 1211 17631 11281 1201 1621 1961 14281 11401 1951 19721 12,971) These accounts are signed on behalf of the Board of Trustees by: PTA Chair PT Treasure Date-. 641c£/J. Page8of8 4DEPENDENT EXAMINER'S REPORT FOR.. Hollymount Piirnary 5(hool ParentTeacherAssotiation PERIOD: onthe attountsforthe yearended 31° Au9VSt 2023. The chariVstru5tee5 conyderthai an audil 15 not reqvired lor ihE year in westK*n (under sertion 43121 ol thÉ CharitiesArt 1993 (the Artll a￿lthat aD independerst examinaiion is requifed a5gross income lor the finanC￿lyear in ¢westion exceed £2SCW. It istherefore my re5pon5*1lityto examine theact(wts-lunder section 43ofthe A(tl, tofollow the PTQtedures Liid down inthtGentral Di￿cl￿)nS9￿en bythe Charty Cornmission (under 5ertion 4317llbloltheActl, and to state whetherparticularmattershavec¢ymetomyattention Basis of independent examinerfsstatement My emaminaiion was cained out in accordance with 9envaIDifeCt￿n$gIvert bythe Charrty Commi55ion. An examination Include5a review of iheaccounting ￿COrdS kepi by the charity and a companson of the accounts presentedwithth05e rec¢*ds. li also inclvdesionsideration of any unusual item5 or disclosures in the accounts and seeking expl0natiL￿s fvomthe tnJsteesconcernin9 any such matters. The proceduresundertaken do not provide all the evidence that would be required in an audil nd consequently no ¢)pinion i59iven as towhether the ac£ovnts present a Irue and lairfview. and the report is lsmited rothose mattersset out in thestatement below. Independent examinerfs Stattment In connertion wilh myexaminabon. no matter hascomet0myattent1￿ other than that disc105ed below i. which9Nes mt reascffjab￿CaL￿et0believe that in, anymatenal respect. the requirements.. to keep accounting records In aCcOrda￿e with sectloll 13oofthe CharitiesAct." and to prepare accounts whichaccord wilh the accounting record5 and complywith the accounting requirementsof the Charrf(ies Act have been meL or 2. towhich, in myopinion, attentionshovld be dfawn in orderto enablea propervnderstandin9 of the accountsto be re￿￿. Therea￿ no mattefsof concernto dis(105ure in my examinaiion ofthe Hollymount PrimarySihrJ)I ParentTeacher5A550(iation setol accovntsending 31° August 2023 l invoices and svpport docvmentation and [￿¢￿Kil￿7I￿TroIthe bank statementswrth notesof immaterial differenceswere evident. Examiner Joanne Moore Relevant professional qualfficati¢n= MemEer olthe Chartered Instituteol Management kcountants Address: 84A MelbvryGardens London SW20 ODN 111102