APOLLO YOUTH CLUB TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Reference and Administrative details Charity Name: Apollo Youth Club Charity registration number: 290271 Charitys address The principal address of the charity is: Apollo Youth Club MAPP Community Centre, 22 Mount Pleasant, Reading, Berkshire, RGI 2TD Current Trustees Jackie Daniel, Aaron Grandison, Sharon Titus, Phyllis White, Anderson Connell Structure, Governance and Management Apollo Youth Club was formed in 1972 and is registered as a Charity with the Charity Commission. Organizational Structure It is governed by a committed and dedicated group of individuals who make up the Trustees. The Trustees deals with all matters connected with financing, staffing and the internal administration of Apollo. Objectives and Activities The main objectives of the Charity are to advance the education of the public resident in Reading and neighbourhood thereof in the art, history, and culture of people of African and Caribbean origin. To advance the education of young people in the area of benefit especially but not exclusively through leisure-time activities, to develop their physical and mental capacities that they may grow to full maturity as individuals and members of society.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2025 Achievements and Performance Apollo conducts a number of activities in pursuance of our charitable aims. We consider these activities provide benefit to our current users and the wider community. We have kept After School Club running on days when staff have been off sick or there has been heavy rain which causes a problem because of the roof. The water does not run off as it should. Staff and volunteers have come together to make it work. We have had maintenance work carried out on the roof which has minimised the problem. We continue to provide term time and holiday club for children offering a safe and welcoming space after school, supeNised play and creative activities, healthy snack and opportunities for social development. Attendance at the clubs is increasing. We provide a quality service which is reflected in our Ofsted reports. We are working with the Wraparound team which has funding to help the local authorities fund schools and community groups wanting to provide breakfast clubs and after school clubs. We have been encouraged to apply for funding for which we have completed the application. Staffing remains a significant problem. We continue to struggle to recruit staff. We advertise on different platforms with limited success. We are 'lucky' in that our current staff members and volunteers will do whatever is necessary when needed. We are working with the Department of Work and Pensions to help with our recruitment. We are hopeful this will prove to be successful. In July 2024, we purchased a minibus, one of our priorities last year. This has made a significant difference in that we have saved much needed funds which would otherwise have been spent on minibus hires. Fund raising is not easy, it continues to be a challenge. We need volunteers with that particular skill set to take the lead. I n the current cost of living crisis, it Is difficult to focus peoples, attention on this.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2025 The Charity website has now been rebuilt, primarily by a volunteer. This is a huge step forward. It has up to date information about the club and its activities. Application forms for parents and carers wishing to join After School club or book a place at the holiday club is now available online. There is still work to be done, but we have taken a step forward. Work has continued on the website to make access easier. New information has been added, and work continues to make the site user friendly with useful information and videos. The after-school club operated on 5 afternoons per week during term time. We supported approximately 17 children daily 4 to 11 years. Feedback from children and parents has been positive, with many valuing the safe environment and the consistency of care provided. The trustees believe the charity has continued to meet a clear local need and deliver needed benefit to its users. We mentioned last year we are working in partnership with a new charity being set up to support / mentor young people. This has not progressed as we had anticipated for a number of reasons, lack of time and other issues being prioritised. We have decided to return to this at a later date as we see this as an important idea to support young people, particularly in these challenging times. We want to offer support to divert young people to more positive in itiatives. The state of the building continues to present challenges. This impacts on hires, which reduces money available to help with the refurbishment. We receive no assistance from the local authority; therefore, we have to fund work to the bu ild ing ou rselves. As with other organizations at th is time, it is d ifficu It to source volunteers. The regular activities supported by the club such as salsa classes, the Friday Art Group continue. The building is also being hired for social events, such as birthday parties.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2025 These are challenging times for our community, and the wider community locally and nationally. The cost-of-living crisis has 'hit' most people. We are seeing this daily with familie5 Struggling to pay bills, having to cut the number of days at After School Club. If help is needed, just ask. Apollo can be contacted if you require help and or support. If we cannot help, we will try to put you in touch with someone who can. Mental health and wellbeing continue to be important in these challenging times. If you know of someone who may need support, reach out to them. We would like to expre55 our warmest thanks and appreciation for our former trustees. Their many years of commitment to Apollo is truly commendable. Future Plans Out future remains the same- to continue to raise funds to help the project to continue and grow, and to explore additional funding opportunities to improve financial sustainability. Our priorities remain to secure funding for a part time administrative worker. We cannot rely solely on volunteers as someone is needed to deal with queries quickly and research information. The trustees aim to maintain the quality and consistency of the after-school provision and review activities to ensure they continue to meet the needs of children and families. We are exploring ways in which we can change the way we operate, while continuing to serve the community in a way that meets their needs. We are considering offering workshops covering a variety of topics including safeguarding & preparing your child for 'bI school. We will continue to work towards fund raising, through events such as cultural markets. We will also work with local Black businesses to encourage staff to volunteer their specialist skills and knowledge, to help with fundraising, to sponsor specific projects and give regu lar donations whi le ra ising their prof ile among the community.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2025 If you have any ideas about fundraising or know someone with marketing skills, please ask them to contact us. We aim to recruit additional volunteers/trustees where possible. Financial Review Results for the year The Charity made a deficit of £1,003 which was a pleasing improvement on last year. The environment for Apollo remains particularly challenging and there is additional uncertainty following the dissolution of The MAPP Partnership on 29 April 2025. The Trustees would like to thank the staff for an outstanding contribution in difficult ci rcu mstances. Restrirted Funds There have been no movement in the restricted funds which remain at £16,000. Investment Policy There are no investments held. Any SULylus monies at the end of the financial year are held in bank accounts to cover future deficits or other funding needs. Risk Management The Trustees have a duty to identify, assess and manage risks to which the charity is exposed. Where appropriate, systems, procedures and controls have been established to mitigate and safeguard the Trustees and charity. Public Benefit Statement Trustees have complied with their duty to have regard to the guidance on public benefit published by the Commission in exercising their powers or duties. The Trustees are satisfied that the charity continues to meet the required public benefit test through its objectives and activities.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2025 Declaration The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the Charity's Trustees. i// ,J Jackie Daniel, Chairperson Date: 9 February 2026
CHARITY COMMISSION FOR ENGLANO AND WALES APOLLO YOUTH CLUB 290271 Receipts and payments accounts CC16a For the period from To D110412024 3110312025 Section A Receipts and payments UntrIcted funds to iho n8arest Restricted funds Endowment fund Total funds Last year to nearos¢£ tothe noaro8t £ to tho noarest£ to the no•t£ A1 Reeeipts Ftes Donation5 Fund raising vitieS Sundry B8nk Intsrest Grants 56.028 7,000 9,390 415 612 66,028 7.000 9,390 415 612 59.810 3.297 7.487 137 613 Sub total 73,445 73.445 71,344 A2 Asset and iftvestment sales, Isee tablèl. Sub total 73,445 73,445 71,344 A3Pa ments Staff co$ts Shared costs Mini bus related cos Food ¢¢)SL* IDsuiante Olherexpense5 Trainirvj 34.166 13,815 13,050 635 3,139 9,096 547 34.166 13,B15 13,0$0 635 3,139 9,096 547 31,540 10,283 20,829 3.325 1.040 15.237 67 Sub total 74,448 74,448 82.321 A4 Asset and Investment purchases Mlnl Bus 7,000 Sub total 7,000 81,448 81.448 82.321 Net of (payments)/receipts AS Transfers between fund¥ A6 Cash funds last year end Cash funds this year end 8,003 8,003 10.977 27,289 19,286 16,000 16,000 43,289 35,286 54.266 43.289 CCXX R1 accounts ISSI 0910212026
Section B Statement of assets and liabilities at the end of the period Unrestricte funds to nearest £ Restricted funds to nearest £ Endtswment funds to nearest £ Categories Dètails 81 Cash funds Cash ai bank 19,211 16.000 Pety Gash 75 Total cash funds 19.286 16.000 i#iree roceiptS p8ymeThtg ac¢owq811 Unr•strlcted funds to near8St£ Re¥tricted funds to nearest £ Endowment funds to n88re8t E Details Fund to whl¢h a$$et belon Currontvolug Detalls Cost loptionall Fund to which a55et bolon Unrestfi¢ted Currontvalue Details Donated office fumiture Costlopiion811 84 Assets rglained for the charity'8 1)wn use Donated cfympuler uipMent Unrestricte(S Laptop Unre51ri¢led Lenovo Tab1 UllrtgtrLied Mini Bus Unre5trLted 7,000 Fund to which rolates Unrestric4 Amouth due When due Details Shared Wdts B5 Liabilitiè8 Olhèl Unrestri¢ted Stgned by one or two trustee$ on bahawof all the Iru$tees Date of roval Signature Print Name Jackie Dani81 0910212026 CCXX R2 accounts Issi 1010212026
Independent Examiner's Report on the Accounts Report to the Trustees of Apollo Youth Club (Charity no. 290271) On the accounts for the year ended 31 March 2025 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 20?5. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 9 February 2026 Anderson Springer Bsc {Eeon.) (Hons.) (UCL), FCCA AGS&CO Chartered Certified Accountants 28 Portway Close Reading Berkshire RGI 6LB