APOLLO YOUTH CLUB TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 Reference and AdministratSve details Charity Name.. Apollo Youth Club Charity registration number: 290271 Charity's address The principal address of the charity is: Apollo Youth Club MAPP Community Centre, 22 Mount Pleasant, Reading, Berkshire, RGI 2TD Current Trustees Jackie Daniel, Aaron Grandison, Sharon Titus, Phyllis White, and Anderson Connell Former Trustees who served during the financial year David Archibald, Hazel Daniel, Joe Williams, and Donna Claudia Strough Structure. Governance and Management Apollo Youth Club was formed in 1972 and is registered as a Charity with the Charity Commission. Organizational Structure It is governed by a committed and dedicated group of individuals who make up the Trustees. The Trustees deals with all matters connected with financing, staffing and the internal administration of Apollo.
Apollo Youth Club Trustees Annual Report {continued) FOR THE YEAR ENDED 31 MARCH 2024 Objertives and Activities The main objectives of the Charity are to advance the education of the public resident in Reading and neighbourhood thereof in the art, history, and culture of people of African and Caribbean origin. To advance the education of young people in the area of benefit especially but not exclusively through leisu re-time activities, to develop their physica l and mental capacities that they may grow to full maturity as individuals and members of society. Achievements and Performance Apollo conducts a number of activities in pursuance of our charitable aims. We consider these activities provide benefit to our current users and the wider community. We have kept After School Club running on days when the hire bus has broken down, staff have been off sick or there has been heavy rain which causes a problem because of the roof. The water does not run off as it should. Staff and volunteers have come together to make it work. We continue to provide term time and holiday club for children, attendance at the clubs is increasing. We provide a quality service which is reflected in our Ofsted reports. Staffing remains a significant problem. We struggle to recruit staff. We advertise on different platforms with limited success. We are 'lucky' in that our current staff members and volunteers will do whatever is necessary when needed. In July 2024, we purchased a minibus, one of our priorities last year. Fund raising is not easy, it continues to be a challenge. We need volunteers with that particular skill set to take the lead. In the current cost of living cris15, it is diff icult to focus peoples, attention on this.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2024 The Charity website has now been rebuilt, primarily by a volunteer. This is a huge step forward. It has up to date information about the club and its activities. Application forms for parents and carers wishing to join After School club or book a place at the holiday club is now available online. There is still work to be done, but we have taken a step forward. Thank you to Estherfor giving her time and being patient with the many changes that were requested. We mentioned last year we are working in partnership with a new charity being set up to support / mentor young people. This has not progressed as we had anticipated for a number of reasons, lack of time and other issues being prioritised. The state of the building continues to present challenges. This impacts on hires, which reduces money available to help with the refurbishment. We receive no assistance from the local authority; therefore, we have to fund work to the building ourselves. As with other orga n izations at this time, it is diff icu It to source volunteers. The regular activities supported by the club such as salsa classes, the Friday Art Group continue. The building is also being hired for social events, such as birthday parties. These are challenging times for our community, and the wider community locally and nationally. The cost-of-living crisis has 'hit' most people. We are seeing this daily with families struggling to pay bills, having to cut the number of days at After School Club. If help is needed, just ask. Apollo can be contacted if you require help and or support. If we cannot help, we will try to put you in touch with someone who can. Mental health and wellbeing continue to be important in these challenging times. If you know of someone who may need support, reach out to them. We would like to express our warmest thanks and appreciation for our former trustees. Their many years of commitment to Apollo is truly commendable.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2024 Future Plans Our future remains the same-to continue to raise funds to help the project to continue and grow. Our priorities remain to secure funding for a part time administrative worker, We cannot rely solely on volunteers as someone is needed to deal with queries quickly and research information. We are exploring ways in which we can change the way we operate, while continuing to serve the community in a way that meets their needs. We are considering offering workshops covering a variety of topics including safeguarding & preparing your child for'big, school. We will continue to work towards fund raising, through events such as cultural markets. We will also work with local Black businesses to encourage staff to volunteer their specialist skills and knowledge, to help with fundraising, to sponsor specific projects and give regular donations while raising their profile among the community. f you have any ideas about fundraising or know someone with marketing skills, please ask them to contact us. Financial Review Results for the year The Charity made a deficit of £10,977 due to an increase in costs. The key increases in costs were shared costs, building maintenance, mini-bus hire, and wages. The environment for Apollo remains particularly challenging. The Trustees would like to thank the staff for an outstanding contribution in d ifficult times. Restricted Funds There have been no movement in the restricted funds which remain at £16,000.
Apollo Youth Club Trustees Annual Report (continued) FOR THE YEAR ENDED 31 MARCH 2024 Investment Policy There are no investments held. Any surplus monies at the end of the financial year are held in bank accounts to cover future deficits or other funding needs. Risk Management The Trustees have a duty to identify, assess and manage risks to which the charity is exposed. Where appropriate, systems, procedures and controls have been established to mitigate and safeguard the Trustees and charity. Public Benefit Statement Trustees have complied with their duty to have regard to the guidance on public benefit published by the Commission in exercising their powers or duties. The Trustees are satisfied that the charity continues to meet the required public benefit test through its objectives and activities. Declaration The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the Charity's Trustees. Jackie Daniel, Chairperson Date: 27 February 2025
CHARITY COMMISSION ' FOR ENGLAND ANO WALES APOLLO YOUTH CLUB .hLirilv N?me Receipts and payments accounts CC16a For the period from To 0110412023 31103r2024 Section A Receipts and payments Unrestricted funds tothe n6arest Restricted funds Endowment fund¥ Last ygar Total funds to tho twre¥t£ tothg noaro8t£ to thtr r*•arest£ to the ne8rest£ A1 Receipts Fees oallonS 'SgA10 3,297 7,487 137 613 Sg,810 3,297 7,4ts7 137 613 59,503 S,154 Sundry Bank interest Grants 167 Sub total 71,344 71,344 65,694 A2 Asset and Investment salès, Isee table). Sub total 71.344 71.344 65,694 A3Pa ment¥ Staff costs Shared cos Mini bus related costs FO C0515 Insuran Oiher exwnse$ Training .31,640 10,283 20.829 3,325 31,$40 10,283 20,829 3,325 1,040 15.237 67 28.112 6,511 18,608 2.000 1,702 7,002 282 15,237 Sub total B2.321 82,321 64,217 A4 Asset and investment purchases Sub total Total payments 82,321 82121 64,217 Net of (paymentsJ/receipts A5 Tmnsfers betwèèn funds A6 Cash funds last year and Cash funds this year end 10.977 10,977 1,477 38,266 27.289 16,000 16.000 54,266 43,289 52,789 54,266 CCXX R1 accounts ISSI 2710212025
Section B Statement of assets and liabilities at the end of the period Unrestrtcted fund5 to neare5tE Restricted funds to neare8t £ Endowment funds to nearest £ Categories Detalls 81 Cash funds Cash ai bank 26,670 16,000 Petty cash 819 Total cash funds 27.2B9 16.000 iawee bèlwswith recelptsand pJymgM$ UnTestri¢ted funds to noarfrst É Restricte funds to nearest£ Endowment funds to nearest £ Detsils B2 Other monetary assets Fn¢ to whlch asset belon Current value Details C051 loptionall B3 Invostmont assets Fund to which 8$8et belon Unrestricted Details DonabJ offi(? fumitLYe Cost loptionall urrent value t10¢1 B4 Assets retsin9d for thg charlty's own uso Donated compLrtereoJiprne Unre51riGted Laptop Unre$lricted Len0 Tablet Unresirided Fund towhieh relate5 Unrestricted Arnount dug When due Details Shartd costs BS Llabllltles 1,618 Olhpr Unrestricted 1.030 Signed tyy one or knvo Iruslees on behalf of all the trustees Date of roval Signature Print Name Jackle Daniel 2710212025 CCXX R2 accounts ISSI 271021202S
Independent Examiner's Report on the Accounts Report to the Trustees of Apollo Youth Club (Charity no. 290271) On the accounts for the year ended 31 March 2024 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 27 February 2025 Anderson Springer Bse (Econ.) (Hons.) {UCL), FCCA AGS&CO Chartered Certified Accountants 28 Portway Close Reading Berkshire RGI 6LB