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2023-03-31-accounts

3[rd] Taunton

(Bishops Lydeard) Scout Group

Annual Report 2022 – 2023

From Little Acorns Mighty Oak Trees grow......

Annual General Meeting Tuesday 13[th] June 2023 at 6pm

Agenda

Other Member: Jonathan Littlewood

Page | 2

3[RD] TAUNTON (BISHOPS LYDEARD) SCOUT GROUP

Minutes of Annual General Meeting held on Monday 18[th] July 2022 at the Hut 7.30 p.m.

Charlie Back (Group President) opened the meeting and welcomed everyone to the evening.

Apologies: Jonathan, Gill and Abi Littlewood, Duncan Biddulph (District Rep), Ross Parkman, Sophie Mitchell (Parent)

Yvonne Back welcomed everyone and thanked all leaders for their continued hard work and congratulated the Group for the introduction of its Squirrels Section.

Previous Minutes 2020: Yvonne Back requested that the previous minutes for 2021 be accepted Approved: by all present

Neil Truby thanked Sam Blease for her continued support of the minute taking.

Group Annual Report: Jana Truby had sent out the report via email and some paper copies were given out to those present. Jana Truby thanked all the Leaders present for the year and welcomed Lucia McGuiness to her role in Beavers, and Ian Lee for his role in Scouts. Jana Truby also thanked all the Young Leaders this year who have all gone above and beyond what was expected of them.

Treasurers Report: Neil Truby has produced the accounts and these have been accepted by the Trustees, and approved by our External Examiner

We have had 2 years of Covid and financially the Group has done well financially, with the continued renting from Green Days and various grants from the Government. Full subs were charged with the exception of one month, but we received a small rebate because of COVID from Somerset County Scouts, and did not have to pay County for Squirrels in this financial year. The Group made a deficit of around £8,000 but this was mainly due to the purchase of the minibus, a one-off cost of £24,600. The Group is financially in a very fortunate position with investments/cash/assets totalling around £160,000.

Approved: Martin Smith Seconded Chris Kurton

Jana Truby mentioned about the new set up for an Explorer Group which will be run at the Hut. Executive Committee to agree subs – approved Val Lambert Seconded Yvonne Back

Elections:

Jana Truby nominated Yvonne Back as chair for another year. Yvonne agreed Neil Truby honoured to continue as treasurer Sam Blease happily agreed to continue her role as minute taker Quarter Master - Paul Blease Assistant QM – Tom Luckhurst Maintenance - Martin Smith Safety Officer – Stuart Whittaker Val Lambert – Leader Representative / Andy Coleman Parent Rep – Scouts Ross Parkman Parent Rep – Cubs Vacant Parent Rep – Beavers Vacant Parent Rep – Squirrels Vacant All persons submitted to the Charity. Sam Blease and Charlie Black will not be reappointed as Trustee. Neil Truby proposed Seconded Stuart Whittaker

District Staff: As no official representative from District was available Dave Humphrey (District Beaver Leader) stepped up to say a few words. Dave advised that the District now had a new leadership team with split roles which was working well. Jana Truby wanted to pass on thanks to the whole of the District Team.

Presentations: Sam Blease was presented with a “Good Service Award” for all the hard work that she does in the background for the whole Group. Jonathan Littlewood was also nominated for a Good Service Award as well.

Ben Blease and Lillie Blease were presented with a Thank You card from the Group for their tireless efforts this year which has not gone unnoticed. All of the Young Leaders not present have been presented with Thank You cards as well.

Any Other Business: Chris Kurton thanked Martin Smith and Paul Blease for an excellent job on the new floor in the hut. No other business arose so the meeting was closed by Yvonne Back who thanked everyone for their attendance.

Page | 3

Group Scout Leader’s Report

Bishops Lydeard Scout Group has had another great year! We have been able to offer a full, exciting and challenging programme across all sections, equipping our children with ‘Skills for Life’, as you will see from the Section Reports.

I would like to thank all our Leaders and Helpers for their hard work and dedication. We have an amazing team of Leaders in all sections as I am sure you would agree. As always we do need more adult help in our Sections, especially in Cubs and Beavers. If you think you could help in any way please let me know. Without these Leaders, who are all volunteers, we would be unable to offer such a successful level of Scouting activities.

Our Leaders are supported by Young Leaders helping across all Sections. Young Leaders are an important part of our Sections, sharing their knowledge and experiences in Scouting with the younger members of our Group. This year has seen two of our young leaders, Abi and Ben, turn 18 and become full Leaders, which is a huge bonus for the Group

We welcomed a new District Explorers Section based at Bishops Lydeard. This has been a great success with Scouts from local Scout Troops able to join and participate when they reach age 14.

All of our Sections are full, each with a waiting list. The Waiting List for Cubs exceeds 20. Therefore, from September 2023 we will be opening a new Cub Section in the Cotford Community Centre, meeting on Wednesday evenings. Stuart Whittaker will be leading this Section, and taking on the role of Akela, more details will follow shortly.

Finally, thank you to those on the Executive Committee, who have worked quietly behind the scenes ensuring the maintenance of the hut and grounds and enabling safe Scouting. I would especially like to thank Yvonne Back, stepping down as our Chair after a number of years of calm leadership. Yvonne has dedicated decades of her time and effort to our Group: prior to being Chair she fulfilled many roles, including Section Leader, and for many years as Group Scout Leader.

As part of a wider Scouting programme to streamline governance, the Group’s Executive Committee is to be replaced from the date of this meeting by a smaller teams, viz a Board of Trustees; a Maintenance Support group, and a Development Group:

If you can help either by supporting Section meetings or behind the scenes, even just very occasionally and irregularly, PLEASE let me know!!!

Jana Truby (Group Scout Leader) gsl@bishopslydeardscouts.org.uk

Page | 4

Squirrels report

We have been running our Squirrel Scout Section for nearly 2 years now, and a number of our Squirrels have moved up to Beavers. Our Squirrels have achieved many badges and some have achieved their Acorn Challenge Award, which is the highest level badge that a Squirrel can achieve.

Squirrels have completed many exciting activities including, hikes, den building, making bird feeders and many campfires. We took part in the District Squirrel Fun Day at Huish Woods earlier in the Spring, where we joined Squirrels from all around Blackdown District. We hiked in the Quantocks and visited the fire station.

I would like to especially thank our 3 Leaders and 3 Young Leaders all of whom have run the Section with great enthusiasm and dedication. We would also like to thank the parents and grandparents who stay each week to help. Between us we make a great team!

A big Thank You to everyone for your continued support in this amazing Section.

Jana (Squirrel)

Squirrels@bishopslydeardscouts.org.uk

Page | 5

Bishops Lydeard Beavers report Riverside Beavers Woodland Beavers

It has been another fabulous year for Beavers at Bishops Lydeard. As always, we have been spending as much time outside as possible.

Our varied programme of weekly activities plus occasional weekend events really does give all the young people an opportunity carry out some varied tasks and give them an opportunity to do something new and different to what would usually occur at school.

Some of the activities we have done this year include:

 For the first time in around 5 years, beavers have been able to do Archery at BL Scout Hut (thanks to Akela co-hosting with Otter when they were Archery GB accredited)

We are all very much looking forward to another year ahead. The next main event of the year coming up is District Beaver Camp at Huish Woods on 10/11[th] June – Circus Themed – activities included slip n slide, circus skills, popcorn making, obstacle course, campfire, wake & shake, and wide game to name but a few.

This year have just reached the end of the 2-year programme which we rolled out in 2021/22. This has worked extremely well (there’s always room for improvement as we have not done it before). This have enabled all the leaders to plan a programme that is focussed but remains flexible, and exciting to aim to get as many young people as possible to achieve their Bronze Chief Scout Award by the end of their time at Beavers. Riverside are currently operating at 18 out of 20 Woodland are currently operating at 17 out of 20

I would like to take this opportunity to thank all the Leaders and parent support for the past year, without all of you combined, we would not be able to run such a varied and wideranging array of activities for the young people – Otter �

As with all sections we have had a few leaders join however we beginning to struggle with leaders in both Monday and Thursday sections (by September we urgently need leaders in both Colonies) so if you wish to join the leadership team, even if it is only occasionally (it does not have to be every week) please speak with Otter or Jana.

Otter and all the BL Beaver Leaders. woodland@bishopslydeardscouts.org.uk

Riverside@bishopslydeardscouts.org.uk

Page | 6

Oak Cub Pack report

Firstly as always I would like to thank my amazing team of Leaders and Young Leaders without whom I would not be able to run such a wonderful section, especially following the closure of Acorn Pack, increasing our numbers considerably.

We have been very fortunate over the last 12 months to be able to enjoy some really exciting

activities in our programme with many more to come until the end of this term.

We finally managed our sleepover at FlipOut which was a huge success.

We were lucky enough to visit a farm and milk the cows and then have a swing in the hay barn.

We attended County Cub Day at The Wild Place Bristol

We made some natural pictures

And lastly we did our chefs badge with vegetable sushi and chicken stir fry.

Bishops Lydeard Oak Pack Arkela (Paul) Oak@bishopslydeardscouts.org.uk

Page | 7

Bishops Lydeard Scout Troop Report

Our Scout Troop has had an exciting year with a full and challenging programme. We have completed many ‘Scouting’ activities including pioneering, fire building, kayaking, first aid, hiking, orienteering, archery, shooting, axe throwing, backwards cooking and more. We attended the Water Camp at Brompton Ralph and had a fun Halloween Camp at Huish Woods. The older Scout completed an Expedition Challenge, hiking from Chepstow Castle over the Bridge to Woodhouse Scout Camp.

Easter brought us the amazing Taunton Gang show with one of our members performing. The Scouts went to watch and to support and it was a great show.

We had number of day trips, including Taunton Pride last summer to experience diversity and equality in society, and we hope to attend again this year; and the Fleet air arm Museum, where we saw Concorde. Some of our Scouts also took part in the Exmoor Challenge a 16 mile hike across the Moors.

We are looking forward to our first Summer Camp for many years in August.

What a great year, and above all the Scouts have proved to be a strong team supporting each other in all they do. It is with sadness we have lost Val as Section Leader this year, and we thank her sincerely for all her hard work over the years. We have been joined by James, Neil, Marve, and Ben has become a leader now he has turned 18, so we still have a strong leadership team to support our young people and help them

to shine.

Scout Leaders scouts@bishopslydeardscouts.org.uk

Page | 8

Group Treasurer’s Report Financial Year 2022/24

General

This was the first full year of activities since the COVID restrictions began in 2020. Member numbers overall since 2020 are up slightly, from 99 to 110, but within this are two important stories: since COVID we have started a Squirrels Section, and we have reduced the two Cubs sections down to one.

This year was the first in which we have had to pay District, County and National Scouting subscriptions for our Squirrels. Nonetheless, per draft accounts, in the course of the year the Group made a surplus on its activities of £16,200.

The Scout Group is a registered charity and such is its level of income that is required both by Scout Association and Charity Commission rules to have its accounts independently examined by a competent person. Our examiner of the past 6 years, Tim Salmon, has stepped down and (subject to approval by the AGM) we have appointed a new one, Jodie Higgins, from a local firm of accountants. Jodie is kindly donating her time for free. She has not had time to familiarise herself fully with our Group and its systems in time for the AGM, and so the accounts presented are in draft form and subject to amendment following her examination.

The Group has built up substantial reserves, somewhat in excess of what, per Trustee policy, is required as contingency. The Trustees do have plans in this coming year to investigate how these reserves can best be deployed for the good of the Group, and ideas under consideration include renovation/rebuilding of the Scout Hut, which is showing its age in places; a boiler upgrade; and an upgrade of the ageing 16year-old white minibus whose specifications make it unlikely that anyone under the age of 43 can drive it without a special passenger vehicle licence.

Income

Key points:

Expenditure

In total the Group made a net surplus of £16,209 for the year (FY2022: deficit of £8,113, although without the minibus purchase, FY2022 would have shown a surplus of £16,847).

Cash and investment balances

Balances as at 31[st] March 2023 were:

Cash and investment balances
Balances as at 31stMarch 2023 were:
Description Amount (£)
Bank Accounts 4.036
Building Society Accounts 77,775

The Scout Group has had for many years an equity investment portfolio built up from legacies down the years. At 31[st] March 2023 its estimated value was £96,120

Summary

The Group remains well-placed financially, with modest surpluses projected for subsequent years (absent any capital purchases), and significant reserves to fall back upon if needed.

Neil Truby

treasurer@bishopslydeardscouts.org.uk

Page | 9

3rd Taunton (Bishops Lydeard) Scout Group Receipts and Payments Account For the year from 01104r2022 To 31103r2023 Receipts and payments 2022123 Restricted Endowment funds funds 2021122 Unrestricted funds Total funds Total funds Receipts Donalonl l•ga¢l•8 énd slmllar Income Ikmbership subsLTipbons 16,583 16,$83 14507 Less Kmbership subscnptiMs paid on r•WCoiil IAr¢WDIfi Net membership subscriptions relaine li -7,109 -7,109 ,489 9AT4 9A74 1018 Donations 81 81 14909 Le￿cleS GIftAd 6,424 6,424 Sub total Grants Inienenacegrant Other wan15 sub total Scoutlny Aclvll1•• Ba952￿0011￿Cn￿Y￿eas 467 nibus 2,011 2,011 other ItDwtylncome 6,810 6,810 2,657 Sub tot•1 Inv•slment Incom• Bank Inte￿91 Building gxietyinQSt 230 The oul ksc(iation ShortTe InV￿￿￿ent SeNce Propetty Rent Incomè 19,620 19,620 14,944 ther IThC￿e 127 127 Sub tDtal 046 20N7 14174 Total Gross Incon7e 45M47 41,133 A8t and Inv*ln•nt #l•4 •t¢. Totalreeeipts Page | 10

3rd Taunton (Bishops Lydeard) Scout Group Receipts and Payments Account For the year from 01104r2022 31103r2023 Receipts and payments 2022123 Restricted En(kiwment lund$ fund$ 2021122 Unrestricted funds Totsl fund$ Totsl funds Pasffints Chanlable Pawnents Youth Drooramme an¢J aamlies ultsupport and Iraining Cleaning Costs 403 403 Light, Power, Heab"ng. Water 2,802 2,802 3.060 Insuran 1,111 1.111 1,072 Repairs and Renewals 1,070 1,070 5,917 IT Software C(￿SUMable5 816 816 647 Pnniing, Posiage. Sabon 261 261 Banking and Insknent Costs 31 31 Scoubng and Scout Hut EqUipM￿t 505 505 Legal and Pccounlanry Costs 2,981 2,981 100 Rates 196 195 334 riising and Ilorketsng 116 116 116 General Expenses 565 656 227 Donations 279 26 305 561 665 666 Sub totsl 1146B Fundr*I￿n9 •xwnx$ nibus Cos 3,619 3,519 26.007 other ktswles cests 13,904 13,904 11,281 Sub ttytsl 17N23 17A23 372BB Total Gross Expenditure 29312 26 29238 49.746 Asset and investment purthases, etc. Totalpayments Net of receip￿(PaYments) Transfers between fijnds 16233 18809 4113 Cash furKls last year end Cash funds this yearend 66,089 66,088 74,201 82J22 Page | 11

Statement of assets and liabilities at the end of the year 31 $1 Mar 2023 31st Mar 2022 Unrestricted f￿d5 Restricted f￿d5 EndovoThent funds Totsl funds Total funds Cash funds Bankcurrenl accwnl 3270 766 4,036 3,698 NS8J Building 50cietyaccounl 77,775 77,775 61.884 The &out￿SoCia￿0￿ ￿ortTeM7 Inve5tmenlSerM CashlRoas PayPal Total cash funds I1￿2B 008 Other monetary assets TaxJaim Debts (Jefrcffl the CountylealDislricVGroup Insurance claim Sub totsl Investrnl assets Investmenlpropetly- detail Quoted Inve5trnwts 96,120 ,120 10S,984 Olher Investrnents- t￿11 Sub gQ120 96.1X 104908 Non mortaryassets for charitys own use Badge siod< Shop stock OtheT Stock Land and bjildings lor Kehides Scoubng eouipmeni. fumrture elc Oiher Sub kstsl Liabilities kcounts noi)el paid Ewen5es Incurred bul nL InK)iced Subscripb(ms n(Aydpaid Loan- det811 Sub b)t•l Total ￿se15 177.648 766 178.414 172,016 The above receipts and payTh￿nIs a￿Ountand $tsteTrEnt of assets and liabilities ￿re approved bythe Tru$tee$ on IA*d 29th June 2022. nature PrintName Yvcnne B&k, Ch Neil Truby. Group Treasu Page | 12

3rd Taunton (Bishops Lydeard) Scout Group Receipts and Payments Account

Year start date For the year 01/04/2022 from

Year start date Year end date 01/04/2022 To 31/03/2023

Receipts and payments

2022/23

Receipts Unrestricted
funds
£		 Unrestricted
funds
£		 Restricted
funds
£
202		 Restricted
funds
£
202		 Endowment
funds
£
/23		 Total funds
£
16,583
-7,109
9,474
81
6,424
15,979
0
2,011
6,810
8,821
900
19,620
127
20,647
45,447
45,447		 2021/22
Total funds
£
Donations, legacies and similar
income
Membership subscriptions 16,583 14,507
Less: Membership subscriptions paid on
(National/County/Area/District)enter figures with a minus sign		 -7,109 -6,489
Net membership subscriptions retained 9,474 8,018
Donations 81 14,909
Legacies
Gift Aid 6,424 0
Sub total **15,979 ** 22,927
Grants
Maintenenace grant
Other grants
Sub total
Scouting Activities
Bags2School/Archery/Teas 0 467
Minibus 2,011 408
Other Activity Income 6,810 2,657
Sub total 8,821 3,532
Investment income
Bank interest
Building Society interest 898 2 230
The Scout Association Short Term
Investment Service
Property Rent income 19,620 14,944
Other income 127
Sub total 20,645 2 15,174
Total Gross Income
Asset and investment sales, etc.
Total receipts		 45,445
45,445		 2
2
41,633
45,445 2 45,447 41,633

Page 1 of 3

Receipts and Payments (Multi Fund) to 31 Mar 2023 v1.0

3rd Taunton (Bishops Lydeard) Scout Group Receipts and Payments Account

Year start date

Year end date

For the year
from		 01/04/2022 To 31/03/2023

Receipts and payments

Payments Unrestricted
funds
£		 Unrestricted
funds
£		 Restricted
funds
Endowment
funds
£
£
2022/23		 Restricted
funds
Endowment
funds
£
£
2022/23		 Restricted
funds
Endowment
funds
£
£
2022/23		 Total funds
£		 Total funds
£		 2021/22
Total funds
£
Charitable Payments
Youth programme and activities
Adult support and training
Cleaning Costs 403 403 169
Light, Power, Heating, Water 2,802 2,802 3,060
Insurance 1,111 1,111 1,072
Repairs and Renewals 1,070 1,070 5,917
IT Software and Consumables 815 815 547
Printing, Postage, Stationery 261 261 151
Banking and Investment Costs 31 31 5
Scouting and Scout Hut Equipment 505 505 199
Legal and Accountancy Costs 2,981 2,981 100
Rates 195 195 334
Advertising and Marketing 116 116 116
General Expenses 555 555 227
Donations 279 26 305 561
Training 665 665 0
Sub total 11,789 26 11,815 12,458
Fundraising expenses
Minibus Costs 3,519 3,519 26,007
Other Activities costs 13,904 13,904 11,281
Sub total
Total Gross Expenditure		 17,423 17,423 37,288
29,212 26 29,238 49,746
Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end		 29,212
16,233
66,089
82,322		 26
-24
-24		 29,238
16,209
66,088
82,298
49,746
16,233 -24 16,209 -8,113
66,089 66,088 74,201
82,322 -24 82,298 66,088

Page 2 of 3

Receipts and Payments (Multi Fund) to 31 Mar 2023 v1.0

Statement of assets and liabilities at the end of the year

31st Mar 2023 31st Mar 2022

Unrestricted
funds
£
Cash funds
Bank current account
3,270
NS&I
Building society account
77,775
The Scout Association Short Term
Investment Service
Cash/Floats
483
PayPal
5
Total cash funds
81,528
Other monetary assets
Tax claim
-
Debts due from the
County/Area/District/Group
Insurance claim
-
Sub total
-
Investment assets
Investment property - detail
-
Quoted investments
96,120
Other investments - detail
-
Sub total
96,120
Non monetary assets for
charity's own use
Badge stock
-
Shop stock
-
Other stock
-
Land and buildings
-
Motor vehicles
-
Scouting equipment, furniture etc
-
Other
-
Sub total
-
Liabilities
Accounts not yet paid
Expenses incurred but not invoiced
-
Subscriptions not yet paid
-
Loan - detail
Other liabilities
-
Sub total
-
Total Assets
177,648		 Restricted
funds
£
766
766
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
766		 Endowment
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
£
4,036

-
77,775

-
483
5

82,294

-

-

-

-

-
96,120

-
96,120

-

-

-

-

-

-

-

-

-

-

-

-

-

-
178,414		 Total funds
£
3,698
61,884
506
-
66,088
-
-
-
-
105,988
-
105,988
-
-
-
-
-
-
-
-
-
-
-
-
-
-
172,076

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Wed 29th June 2022.

Signature Print Name
Stuart Whittaker, Chair
Neil Truby, Group Treasurer

Page 3 of 3

Receipts and Payments (Multi Fund) to 31 Mar 2023 v1.0

Independent examlnerfs reF￿rt to the tNsteesof 3 Taunton (Bishops Lydeardl Scout Group I report to the trustees on my examlnatlon of the accounts of the 3rd Taunton IBi5hops Lydeardl Scout Group for the year ended 3151 March 2023 Responslbllitle5 and bas15 of report As the charlty trustees of the 3rd Taunton (Blshops Lydeardl Scout Group you are responsible for the preparatlon of the accounts in accordance with the requirements of the Charltles Act 2011 {'the ACVI. I report In respect of my examlnatlon of the 3rd Taunton (Bishops Lydeardl Scout Group accounts carried out under sectlon 145 of the 2011 Art and In carrwng out my examination I have followed all the applicable DlreLtion5 given by the Charlty Commission under section 145{5llbl of the Act. Independent examinerfs statement I have completed my examination. I confimi that no materlal matters have come to my attention In connection with the examination giving me cause to believe that In any material respect.. accounting records were not kept in respect of the 3rd Taunton (Blshops Lydeardl Scout Group as requlred by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have tome across no other matters in connection wilh the examlnation to which attentlon should be drawn in this report In order to enable a proper understanding of the accounts to be reached. Signed: Name: odie Higgin5 ACA Addre55: 18 Ashgrove Way, Brldgwater, Somerset, TA6 4UB Date: zslo4 IloL3