## **Trustees’ Annual Report for the period** ## **From 1 April 2020 To 31 March 2021** ## **Charity name: Rothersthorpe Village Hall** ## **Charity registration number: 289887** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a Village
Hall for the use of the inhabitants of the
Parish of Rothersthorpe and of persons
agreed by the Committee of Management
without distinction of political, religious, or
other opinions, including using for meetings,
lectures and classes and for other forms of
recreation and leisure-time occupation, with
the object of improving the conditions of life
for the said inhabitants and persons.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The hall is a shared facility with
Rothersthorpe CE Primary School. The
village hall is hired by groups and individuals
for used outside of school hours and made
available for school use during school hours.
The village hall management committee
work with the school to maintain the building
and facilities.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Additional information** **----- Start of picture text -----**
SORP reference
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|SORP reference|SORP reference|SORP reference| |---|---|---| |Contribution made by
volunteers|Para 1.38|The hall relies on the volunteers who sit on
the village hall management committee and
on the booking clerk, as well as the co-
operation of Rothersthorpe Village School to
provide our facilities to the community. Their
contributions are much appreciated.| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Over the years the village hall has been a
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||Over the years the village hall has been a| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|valuable asset to the village community and
residents of surrounding areas. It has
benefited residents by providing activities
and clubs for all ages within the village
without the need to travel. These have
included rainbows, brownies, guides, table
tennis, art, WI, badminton, Pilates and
bowls among others. It has also provided a
convenient and affordable venue for
children’s parties and family celebrations of
many kinds.
Unfortunately, the whole of this financial year
was severely affected by covid restrictions.
For long periods gatherings in community
spaces were against the law. During other
periods restricted gatherings were allowed,
but the village hall management committee
decided that the use of the hall by the school
should be prioritised, and risks to the school
users minimised by not allowing access by
other groups.
We were able to do some work to remove
the hedges in the car park to improve the
appearance of the hall and help pest control
during the year.
Following the end of the financial year, in
April and May 2021, the hall began to re-
open, as the rules allowed, to a wider group
of users. This was supported by an
appropriate risk assessment and additional
measures to reduce the risks of infection.
By the end of 2021 the hall was again being
hired to a wide variety of users from across
the community.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Although there were no lettings during the
year other than to the school, grants from
the local authority allowed us to retain a
good financial position.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held by the village hall in order
to meet the costs of repairs and
maintenance on an ongoing basis, including
the more infrequent but large costs of
maintaining building, for example, the roof
and the heating system.| |Amount of reserves held|Para 1.22|Reserves at the year-end totalled £32,570,
which was an increase of £13,720. This
unusual increase in reserves was due to the
receipt of a second covid grant just before| |||the year end. Reserves are likely to return
to a more normal level during 2021/22.| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is a going concern and has
returned to hiring the hall to a wide range of
users in 2021.| |**Additional information**||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s income is normally from letting
the hall to the hall hirers including the
school. Due to covid, in 20/21 the only
rental income was from the school, and this
was reduced. However we did receive
grants from the local authority which have
been effective in protecting our financial
position in 20/21 and 21/22.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Lease between Northamptonshire County
Council and the Trustees dated 20th March
1986; a lease amendment dated 13th
December 2016 and a local agreement
dated 10th September 2008 relating to the
service charge| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is an unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Parish Council is the custodian trustee
and members of the Village Hall Committee
are management trustees. Regular hirers of
the hall. Village Hall committee members
include up to 6 representatives of user
groups, 3 members elected by the
committee and 2 co-opted members.
Vacancies are advertised in the village and
to hall user groups.| ## **Reference and Administrative details** |Charity name|Rothersthorpe Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charity number|289887| |Charity’s principal address|The Secretary
28 Kislingbury Road
Rothersthorpe
NN7 3HZ| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Richard Smart Chair Resigned 19/1/2021
2 Amy Andrews Secretary
3 Jenny Sturt Treasurer
4 Judith Wood Resigned 19/1/2021
5 Jane Whitehouse Resigned 3/11/2020
6 Helen Teden
7 Samantha Walker
8 Nicola Fountain
9 Christy Nolan
10 Shayne Major
11 Jenny Dellar From 3/11/2020
12 Stephen French
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Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Rothersthorpe Parish Council ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
Treas
**Position (eg Secretary,**
**Chair, etc)**
**Date**|JM Sturt| |---|---| ||Jenny Sturt| ||| ||
Treasurer| ||28/2/2022| ||28/2/2022| CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a For thè period from To Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year bjthe neaFe5tÉ IDthe nearE5te t*th* nearn5t£ to Ihe FWrn8t£ A1 Re¢ei Local organ￿800￿$ Local Prwale Outside Organtsatsons Ouiside PIN4ie Commrtt* Root Cro¢keryiyassesftabSe6 School Interest Covid Grants 172 172 2,684 224 224 2,166 312 187 4.993 78 19,669 4993 78 19.669 10,405 120 Sub total(Gffjss incon7e for AR) 25.135 24135 18,271 A2 Asset and invèstment sales. (See tablèl. Sub total Total rneeipts 25.135 2&f3S 16.271 A3 Paymtrtts Maintenance School Admin W•Jes 2N74 7.62t 1.320 2.725 12,702 1.179 175 7,621 Sub total 11A15 11,415 16.780 A4 Asset and investment purchases, (see table) Sub total 11A15 11.415 16,780 Net of recwptsl(paymentsJ AS Transfers between funds A6 Cash funds last year end Cash funds this yearend 13.720 13,720 $09 18,849 32,$70 18,849 32.S70 509 CXX R1 accounts ISS) soOtioné4tatwnèftfvfA35ètèTh7￿1lab)Iit1è5wtitIw￿1o.fét1Yéwé"rith1 Unrestricted funds I neare5tÉ Restricted funds Endowment funds lo nearest£ Categorie$ Details to nearest£ 81 Cash funds CommuntyA 16.249 C(JF Virgn M(x 11728 17 Total ¢a$h funds 32,570 ul(sl) Unrèstricted funds R•strict•d funds ID n*arest£ Endowment funds eaiestf Details B2 Other monetary assets Fund to Currentvalue onal Cost{oplbnaD Details B3 Investment assets Fund CuNent value ional Details B4 Assets retalned for the charity's own use Futhd towhKh Amountdue IAheth duo tKJnal Details B6 Llabilltles S￿￿ed by one or Iruthson behaifof all the trustees S¥)nalur8 Print Name Date of roval CCKX R2 accounts ISS) 28103r2022 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Report to the trusteesl members of Rothersthorpe Village Hall On accounts for the year ended 31# March 2021 Charity no (rfany) 289887 Set out on pages 1&2 I report to the tnjstees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110312021 Responslbilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in ￿)rdan￿ with the requirements of the Charities Act 2011 (Yhe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Ad and in carrying out my examination, I have followed the applicable Direcknons given by the Charity Commission under section 14515)Ib) of the Act. I have completed my e aminats'on. I confim that m come to my attenb'o the examination whi respect.. aco)unting records there noi kept in accordance with section 130 of the Act or the accounts do not xcord with the a(uunting rec£)rds Independent examiner's statement eria matters have in connection with gives me cause to beiieve that in, any material I have no COn￿mS and have coff￿ across no other matters in connection with the examination to which attent.on should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brad(ets rf they do not appty. Signed: 281312022 Name: FABrett Relevant professional qualificatlon(s) or body (if any): Address: 12A Shepperton Close, Great Billing Northampton, NN3 9NT IER October 2018 Only cJ)mplele rfthe examiner needs to highlight matters of con￿rn (see CC32. Independenl examination of charrty accounts.. directions and guidance for examiners). Give hère brief details of any items that the examiner wishes to disclose. IER October 2018