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2024-09-30-accounts

Trustees’ Annual Report for the period

From 01/10/2023 Period start date To 30/09/2024 Period end date

Charity name: Eynsham Primary School Association

Charity registration number: 289726

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity’s general purpose is to raise
funds and general support of the school.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 We work closely with Eynsham Primary
School to help fund extra activities and
infrastructure at the school.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We confirm that the Trustees of the Charity
have had regard of the guidance issued by
the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 We do not offer grants
Policy on social investment
including program related
investment		 Para 1.38 All funds raised are for the benefit of
Eynsham Primary School and its pupils.
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We have donated funds to Eynsham
Primary School to facilitate music lessons,
school trips and extracurricular activities.
We have raised the following during fund
raising events:
Christmas Fair - £2500
Wreath Making - £340
Light up Eynsham - £1500
School Disco - £800
Summer Fair - £3500
Run Wytham Woods - £12,000
Swap Shop - £170

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 We are continuing to raise funds to assist
with the playground project at the school
together with maintaining donations
towards school trips and music lessons.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We do not specifically hold reserves but we
have not spent our entire income as we
want to ensure we can assist the school
with future projects.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The charity consists of 4 officer roles -
Chair, Vice Chair, Treasurer and Secretary,
the officers are also appointed trustees of
the charity.
The charity also has members made up of
the school parent and carer community and
members of the teaching staff. Some of
these members take on roles such as
Communications and Parent Liaison.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Members of the PTA can put themselves
forward for election into an officer role.
Elections for these roles take place at the
AGM. Any person putting themselves
forward needs 2 members of the committee
to vote them in.
Additional information (optional)
You may choose to include further statements		 where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 New trustees will work closely alongside
current trustees at all times so they can be
made aware of the day to day running of
the charity and how decisions are made.
They will be copied in to all emails where
decisions are being made and financial
agreements signed off.
The committee meet regularly to discuss
the running of the charity and fundraising
objectives and these meetings are a good
forum for new trustees and members to
gain a better understanding of our
governance.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity works very closely with
Eynsham Primary School and has an
excellent relationship with the senior
leadership team (SLT) who regularly attend
meetings and the AGM.
Members of the committee meet regularly
with the SLT to discuss fundraising ideas
and objectives.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Eynsham Primary School Association
Other name the charity uses Eynsham PTA
Registered charity number 289726
Charity’s principal address Eynsham Cp School
Beech Road
Eynsham
WITNEY
Oxfordshire
OX29 4LJ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Anya Aspinall Chair
Alexia White Treasurer
Katherine Crowe Vice Chair
JennyArnold Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 A. Aspinall
Anya Aspinall

Chair
15/03/2025
15/03/2025

Eynsham Primary School PTA
Eynsham Primary School PTA
Eynsham Primary School PTA
Eynsham Primary School PTA		 CC16a
For the period
from		 01/10/2023 To
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
21,989
10,539
600
143
-

33,271
-
-
-
33,271
3,711
3,000
-
5,767
-
-
-
-
-
12,478
-
-
-
12,478
20,793
-
27,996
48,789		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Fundraising 21,989 -
-
-
-
-
1,500
-
-
1,500		 -
-
-
-
-
-
-
-
-		 21,989
10,539
-
-
-
2,100
143
-
34,771		 17,918
RWW 10,539 14,535
Gift Aid 909
Amazon 195
CAF 100
Donations 600 690
Easyfundraising 143 118
- -
Sub total(Gross income for
AR)
33,271		 34,465
A2 Asset and investment sales,
(see table).
- -
-
-		 -
-
-		 -
-
-
- -
Sub total - -
Total receipts
A3 Payments
1,500 - 34,771 34,465

FunraisingExpenses		 3,711 -
1,500
-
-
-
-
-
-
-
1,500		 -
-
-
-
-
-
-
-
-
-		 3,711
4,500
-
5,767
-
-
-
-
-
13,978		 8,358
Donations to PrimarySchool 3,000 3,100
RWW Refunds - 3,960
RWW Expenses 5,767 1,395
- -
- -
- -
- -
- -
**Sub total ** 12,478 16,813
A4 Asset and investment
purchases (see table)
, - -
-
-		 -
-
-		 -
-
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 13,978
1,500 - 16,813
20,793 -
-		 20,793 17,652
- -
-		 -
-		 -
27,996		 -
27,996 10,343
48,789 -
-		 48,789 27,996

CCXX R1 accounts (SS)

22/03/2025

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Bank balance
Details
Details
Details
A.White
Signature
A. Aspinall		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
48,789
-
-
-
-
-
48,789
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Anya Aspinall
Alexia White		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
A. Aspinall Anya Aspinall 15/03/2025
A.White Alexia White 15/03/2025

CCXX R2 accounts (SS)

22/03/2025

2

Independent Examiner's Report to the Trustees of Eynsham Primary School Association

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 September 2024 which are set out on pages 2 to 11.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

David Wilsdon FCCA Green Accountancy Limited Chartered Certified Accountants Windrush House Windrush Park Road Witney OX29 7DX

21 March 2025

1