## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Beatrix Potter Primary School Parent Teacher Association **On accounts for the year** 31 August 2023 **Charity no** 289615 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 06/02/2024 **Signed: Name:** Gareth Bennett **Relevant professional qualification(s) or body (if any): Address:** 30 Leckford Road **Oct 2018** 1 **IER** London SW18 3PS ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER** ## **Beatrix Potter Primary School Parent Teacher Association Charity Number 289615 Report of the Trustees For the Year Ended 31 August 2023** The trustees present their report and the financial statements of the charity for the year to 31 August 2023. The charity is registered with the Charity Commission, number 289615. The charity is an unincorporated association, governed by the Beatrix Potter School PTA Constitution document, registered address: Magdalen Road, London, SW18 3ER. ## **Aim and purposes** The principal activity of the charity is to enrich the educational experience of children attending Beatrix Potter School, Magdalen Road, Wandsworth, London, SW18 3ER by providing facilities and resources for education (not normally provided by the Education Authorities). ## **Objectives and activities** The PTA plans various fundraising events which provide additional funding to the school and allow it to provide a broader range of educational activities than would otherwise be possible if it solely relied on funding by the Education Authorities. This benefits the pupils of the school by introducing them to new educational, cultural and extra-curricular activities that help to develop and further their awareness of others, confidence and general knowledge. Activities are carefully selected so that pupils of all abilities can participate and benefit positively from their participation. Additionally, the PTA funding helps to ensure that no pupils are prevented from attending due to personal circumstances. In planning our activities during the year, we have had regard to the Charity Commission’s guidance on public benefit. ## **Achievement and performance** The PTA was able to fund or assist with the funding of various items and events throughout the year, the key ones being as follows: - Various landscaping and improvement works around the school - Sports and cultural; contribution each term towards the improvement of facilities and teaching at the school. - Literacy; providing books along with storytellers and poets who visited the school. The PTA continues to successfully raise funds through regular events and introduction of new events. The main fundraising events were the Summer Fete, held in June 2023. The Charity also runs discos and movie nights for the children, cake and second hand uniform sales, social events for parents and various Christmas events (cards, wrap, trees), all of which provide some level of fundraising to the school. The PTA has also been in receipt of sponsorship money for events and matched funding. Apart from raising funds, the events also promote a sense of community and teamwork amongst pupils, teachers and parents of the school. ## **Public Benefit** As a charity, we remain mindful of our commitment to public benefit by working to fulfil our charitable aims and we have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. ## **Financial Review** The Financial Review from past few years highlighted expectations for the PTA to materially increase spending in the coming few years given Charity has higher than expected cash balances following a few successful years of fundraising. Charity’s net funds movement for the year amounted to expenditure of £279, which brought the balance on the accumulated fund up to £72,287. Funds are held as cash. The broad aim of the PTA is to match its net income with donations to the school. There are currently significant projects under way including outdoor areas reconstruction and modernisation, further upgrades to IT equipment and sports equipment. ## **Reserves** The Charity aims to hold reserves at a level to ensure the Charity is operating in a sustainable manner, to enable financing of future fundraising events, and to respond to urgent funding requests from the school to upgrade school facilities in instances whereby school finances are unable to fund themselves, for example with new playground equipment. The Trustees consider an amount in between £20,000 to £30,000 to be sufficient to hold as reserves. ## **Going Concern** The Trustees have assessed the Charity’s financial position and believe that there are no material uncertainties that call into doubt the Charity’s ability to continue. The accounts have therefore been prepared on a going concern basis. ## **Trustees** All parents of the school are members of the Parent Teacher Association, along with teachers and the School Head. Members of the committee are appointed as trustees and are elected at an Annual General Meeting. The trustees who served on a voluntary basis during the period and members of the BP PTA Steering Committee were as follows: Liz O’Donovan, Liz Bibby Andrew Mullins, Treasurer The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature Full name Andrew Mullins Position Treasurer Dated 05/02/2024 ## **Balance Sheet** ## **Beatrix Potter School PTA** ## **As at 31 August 2023** |**Balance Sheet**
**Beatrix Potter School PTA**
**As at 31 August 2023**|**Balance Sheet**
**Beatrix Potter School PTA**
**As at 31 August 2023**| |---|---| |**31 AUG 2023**
**31 AUG 2022**|| |**Current Assets**|| ||**Cash at bank and in hand**| ||Barclays Business Banking #001
61,791.30
60,445.72| ||Barclays Business Banking Curr
8,077.19
9,701.60| ||**Total Cash at bank and in hand**
**69,868.49**
**70,147.32**| ||Accounts Receivable
2,667.00
2,667.00| |**Total Current Assets**
**72,535.49**
**72,814.32**
**Creditors: amounts falling due withinone year**|| |VAT
248.33
248.33|| |**Total Creditors: amounts falling due within one year**
**248.33**
**248.33**|| |**Net Current Assets (Liabilities)**
**72,287.16**
**72,565.99**|| |**Total Assets less Current Liabilities**
**72,287.16**
**72,565.99**|| |**Net Assets**
**72,287.16**
**72,565.99**
**Capital and Reserves**|| |Current Year Earnings
(278.83)
(15,970.44)|| |Retained Earnings
72,565.99
88,536.43|| |**Total Capital and Reserves**
**72,287.16**
**72,565.99**|| 14 Sep 2023 Page 1 of 1 Balance Sheet Beatrix Potter School PTA ## **Profit and Loss** ## **Beatrix Potter School PTA** ## **For the year ended 31 August 2023** |**Profit and Loss**
**Beatrix Potter School PTA**
**For the year ended 31 August 2023**||| |---|---|---| ||**2023**|**2022**| |**Turnover**||| |Other Revenue|17,325.19|16,562.46| |Sales|32,114.82|42,887.12| |**Total Turnover**|**49,440.01**|**59,449.58**| |**Cost of Sales**||| |Cost of Goods Sold|10,918.90|25,275.96| |Direct Expenses|3,218.62|292.48| |**Total Cost of Sales**|**14,137.52**|**25,568.44**| |**Gross Profit**|**35,302.49**|**33,881.14**| |**Administrative Costs**||| |Bank Fees|-|25.00| |Charitable and Political Donations|35,279.32|49,273.78| |General Expenses|-|21.00| |IT Software and Consumables|162.00|415.80| |Subscriptions|140.00|116.00| |**Total Administrative Costs**|**35,581.32**|**49,851.58**| |**Operating Profit**|**(278.83)**|**(15,970.44)**| |**Profit on Ordinary Activities Before Taxation**|**(278.83)**|**(15,970.44)**| |**Profit after Taxation**|**(278.83)**|**(15,970.44)**| Profit and Loss Beatrix Potter School PTA 14 Sep 2023 Page 1 of 1