Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Beatrix Potter Primary School Parent Teacher Association
On accounts for the year 31 August 2022 Charity no 289615 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 06/02/2024
Signed: Name: Gareth Bennett Relevant professional qualification(s) or body (if any): Address: 30 Leckford Road
Oct 2018
1
IER
London
SW18 3PS
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER
Beatrix Potter Primary School Parent Teacher Association Charity Number 289615 Report of the Trustees For the Year Ended 31 August 2022
The trustees present their report and the financial statements of the charity for the year to 31 August 2022. The charity is registered with the Charity Commission, number 289615. The charity is an unincorporated association, governed by the Beatrix Potter School PTA Constitution document, registered address: Magdalen Road, London, SW18 3ER.
Aim and purposes
The principal activity of the charity is to enrich the educational experience of children attending Beatrix Potter School, Magdalen Road, Wandsworth, London, SW18 3ER by providing facilities and resources for education (not normally provided by the Education Authorities).
Objectives and activities
The PTA plans various fundraising events which provide additional funding to the school and allow it to provide a broader range of educational activities than would otherwise be possible if it solely relied on funding by the Education Authorities. This benefits the pupils of the school by introducing them to new educational, cultural and extra-curricular activities that help to develop and further their awareness of others, confidence and general knowledge. Activities are carefully selected so that pupils of all abilities can participate and benefit positively from their participation. Additionally, the PTA funding helps to ensure that no pupils are prevented from attending due to personal circumstances. In planning our activities during the year, we have had regard to the Charity Commission’s guidance on public benefit.
Achievement and performance
The PTA was able to fund or assist with the funding of various items and events throughout the year, the key ones being as follows:
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Various landscaping and improvement works around the school
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Sports and cultural; contribution each term towards the improvement of facilities and teaching at the school.
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Literacy; providing books along with storytellers and poets who visited the school.
The PTA continues to successfully raise funds through regular events and introduction of new events. The main fundraising events were the Summer Fete, held in June 2022. The Charity also runs discos and movie nights for the children, cake and second hand uniform sales, social events for parents and various Christmas events (cards, wrap, trees), all of which provide some level of fundraising to the school. The PTA has also been in receipt of sponsorship money for events and matched funding. Apart from raising funds, the events also promote a sense of community and teamwork amongst pupils, teachers and parents of the school.
Public Benefit
As a charity, we remain mindful of our commitment to public benefit by working to fulfil our charitable aims and we have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
Financial Review
The Financial Review from past few years highlighted expectations for the PTA to materially increase spending in the coming few years given Charity has higher than expected cash balances following a few successful years of fundraising. Charity’s net funds movement for the year amounted to expenditure of £15,970, which brought the balance on the accumulated fund up to £72,566. Funds are held as cash. The broad aim of the PTA is to match its net income with donations to the school.
There are currently significant projects under way including outdoor areas reconstruction and modernisation, further upgrades to IT equipment and sports equipment.
Reserves
The Charity aims to hold reserves at a level to ensure the Charity is operating in a sustainable manner, to enable financing of future fundraising events, and to respond to urgent funding requests from the school to upgrade school facilities in instances whereby school finances are unable to fund themselves, for example with new playground equipment. The Trustees consider an amount in between £20,000 to £30,000 to be sufficient to hold as reserves.
Going Concern
The Trustees have assessed the Charity’s financial position and believe that there are no material uncertainties that call into doubt the Charity’s ability to continue. The accounts have therefore been prepared on a going concern basis.
Trustees
All parents of the school are members of the Parent Teacher Association, along with teachers and the School Head. Members of the committee are appointed as trustees and are elected at an Annual General Meeting.
The trustees who served on a voluntary basis during the period and members of the BP PTA Steering Committee were as follows:
Liz O’Donovan, Liz Bibby
Andrew Mullins, Treasurer
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature
Full name Andrew Mullins
Position Treasurer Dated 05/02/2024
Balance Sheet
Beatrix Potter School PTA
As at 31 August 2022
| Balance Sheet Beatrix Potter School PTA As at 31 August 2022 |
Balance Sheet Beatrix Potter School PTA As at 31 August 2022 |
|---|---|
| 31 AUG 2022 31 AUG 2021 |
|
| Current Assets | |
| Cash at bank and in hand | |
| Barclays Business Banking #001 60,445.72 62,485.66 |
|
| Barclays Business Banking Curr 9,701.60 23,632.10 |
|
| Total Cash at bank and in hand 70,147.32 86,117.76 |
|
| Accounts Receivable 2,667.00 2,667.00 |
|
| Total Current Assets 72,814.32 88,784.76 Creditors: amounts falling due withinone year |
|
| VAT 248.33 248.33 |
|
| Total Creditors: amounts falling due within one year 248.33 248.33 |
|
| Net Current Assets (Liabilities) 72,565.99 88,536.43 |
|
| Total Assets less Current Liabilities 72,565.99 88,536.43 |
|
| Net Assets 72,565.99 88,536.43 Capital and Reserves |
|
| Current Year Earnings (15,970.44) 15,700.66 |
|
| Retained Earnings 88,536.43 72,835.77 |
|
| Total Capital and Reserves 72,565.99 88,536.43 |
14 Sep 2023 Page 1 of 1
Balance Sheet Beatrix Potter School PTA
Profit and Loss
Beatrix Potter School PTA
For the year ended 31 August 2022
| Profit and Loss Beatrix Potter School PTA For the year ended 31 August 2022 |
||
|---|---|---|
| 2022 | 2021 | |
| Turnover | ||
| Other Revenue | 16,562.46 | 21,171.22 |
| Sales | 42,887.12 | 16,173.53 |
| Total Turnover | 59,449.58 | 37,344.75 |
| Cost of Sales | ||
| Cost of Goods Sold | 25,275.96 | 10,973.05 |
| Direct Expenses | 292.48 | 1,521.02 |
| Total Cost of Sales | 25,568.44 | 12,494.07 |
| Gross Profit | 33,881.14 | 24,850.68 |
| Administrative Costs | ||
| Bank Fees | 25.00 | - |
| Charitable and Political Donations | 49,273.78 | 8,958.02 |
| General Expenses | 21.00 | - |
| IT Software and Consumables | 415.80 | 81.00 |
| Subscriptions | 116.00 | 111.00 |
| Total Administrative Costs | 49,851.58 | 9,150.02 |
| Operating Profit | (15,970.44) | 15,700.66 |
| Profit on Ordinary Activities Before Taxation | (15,970.44) | 15,700.66 |
| Profit after Taxation | (15,970.44) | 15,700.66 |
Profit and Loss Beatrix Potter School PTA
14 Sep 2023 Page 1 of 1