CHARITY REGISTERED NUMBER: 289611 REDBRIDGE PANJABI SABHIACHARtK SABHA DIRECTOR'S REPOR'f AND UNAUDITED FINANCIAL STATEMENTS FOI< THE YEAR ENDED 31 MARCH 2024 So￿{1 & ASSOCIATES LTD CHARTERED CERTIFIED ACCOUNTANTS 116B ALBEI RT ROAD ILFORD F.SSF.X IGI IHR REDBRIDGE PANJABI SABHIACHARIK SABH COMPANY INFORMATION Registered oifice: Pai)jabi C¢nli'e 293-297 Ley Street Ilford IGI 4BN A¢¢ountants: Sokhi & Associates Lid Chai'lei'ed Ceitified Accountants 86B Albert Road Ilfoi'd Essex IGI IHR REDBRIDGE PANJABI SABHIACHAIUK SABHA REPORTS AND FITrIANCIAL STATEMENTS FOR THE YEAR EI NDED 31 MARCH 2024 CONTENTS Page Trustees, report Chai'ity- Exainineis report Statement of fiiiai)cial activities Balance sheet Notes Income & Expeiiditure Account 13 REDBRIDGE PANJABI SABHIACHARIK SABHA TRUSTEES Rfi PORT FOR THE YEAR ENDED 31 MARCH 2024 The Trustees, are pleased to submit Ihcir repoit including the tinanci(Il statemcnts of the Charity for the financial year to 31 ' March 2024. The accounts have been prepai'ed Én a¢cordance wilh the accounting policies set oul in the accounts and comply witli the Charily's governing document, applicable l¢lW ¢ind the requircmenls of the Statement of Recommended Practice 'AccouI)tiiigJ and Reporliiig by Charities, Regulations 2005 (Revised 2008). Structure Governance and Mana Redbridge Panjabi Sabhiacharik (Cultural) Sabha is a registered chai'ity (No. 289611) and is constituled under a trust deed. It is also known as 'Panjabi Centi'e" and is pi'imarily a community Cenlre which was establislied by an inilial grant from ihe then 'G.L.C' in 1982-83. Over the yeai's, the ex¢cutive cornrnittee members preserved and continued to make it a working and buzzing community Centre in tlie area. ement: Traditionally, five trustees (Ire appointed by the existing Executive Committees foi. five years who can, if the wish, put themselve5 forward for reappointmeiit. Due to recent changes in Charity Commission'5 ruling, the mernbeTS of the Executive Coininittee are also considered to be the 'Trustees' who wok hand in hand with the five trustee pei'iodically. The executivc committee is selected or elected, depending upon ihe niimber of applications from the perspective candidat¢s, on two years, tenn who is mainly responsible for the goveiTrance and management to Panjabi Centre. They meet on the first Friday of each month foi. theii rnonthly meetings to discuss day to day and future developmei)Is, including Making, inveslments, reserves, risk management, policies and performance. Minules are duly taken and the m¢ctings are conducted by Ihe president with the help of general secretary, cashier and other core committee members. Finance conlrol is the responsibility of the whole committee along with the treasurer. Accounts are audited by a qualified audilor and a report is sent lo the charity commission party. All trustee5 including members of the executiv¢ Committee give their time freely and no trustee remuneration was paid in the last two years. The constiliited trustees decd alSows the trustees and the commiltee members to draw their ￿rSonal expenses like 'petrol costs and telephone costs, but none of them requested any such expenses iii the previous two years. Risk Mana emcnt The committee members have considered the major risks to which the community C¢ntre is exposed and have reviewed those i'isks and established systems and procedure5 to manage those risks. Our major risks ill'e building structures, especially the roofs, alann systems, CCTVS and fire risks. Periodic reviews are taken with a focus on our customers benefit and health. Page I REI DBRtDGE PANJABI SABI4AACHARIK SABHA REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023 Ob'e¢tives and aetivities Tlie aiin of Ilie Panjabi Centi'e is foi- the purpose of benefiting the Asiai) comInunity And in parliciilarly people of Pai)jabi etkniic oi'igin in Redbridge and tlie siiri'ounding aiLas by advancing theii. educatioii in ii]atter i'elatill¢J to their inenlal. pliysical and social welfare in aeslhelic arid cultLiral matlei's aiid by relieving poverty ainoiig such people. Achievements and )erformdnce Page 2 Rfi DBRIDCE PANJABI SABHIACHARIK SABHA REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 LIIARCH 2024 RE.SPONSIBILITIES OF THf, TRUSTEES Tlie Trustees are respoiisible foi. i)repariiig Il)e Ti'uslees Aniiual Report and the finic ncial slateincnls in accordiince with ai)plicable law 2nd United Kii)gdom Accounting Standards (Uni*d Kingidoin Generally Accepted Accoiiiitillg7 Iliacticc). The law I'eqiiires tlie Boai'd lo pi'epare fii)ancial slaleinents that give a true and fair view of the state of affai13 of the charity at the end ()f Il)e financial year and of its siirpliis 01- deficit foi. the financial yeai-. In doing so the Maiiagement Col￿ni1ttee is required to.. s¢l¢¢l suitable accounting policies and apply Iliesn consisl¢ntly. observe the tnethods and i)I'inciples in Charities SORP. make judgments aiid estiiiiates that are rcasoiiablc and prudent. prepare the financial statcm¢nts on 8 goin￿ concei'n basis unless it is inappropriate to presume that tl)e chai'ily will contilllie iii existence. The Trustees are respoi)sible for keeping proper aCCOLinling records which disclose with reasonable accui'acy al any time Éhe fin?( ncial positioii of thc charity and enables them to ¢nsure that the financial slalements Coinply with the Cliarities Act. They al'e also I'esponsible for safeguarding the assets of the cl)ai'ity aiid lieiice for taking rL"asonabl¢ sleps for the PlEvention ai)d detection of fraiid and other irregularities. So far as the Trustees are aware, there is no relevant iiifomiation of which the charity examiner is unaware, and each trustee has taken all steps that he oughi lo have taken as a triistee itt ordei. lo make himself aware of any relevatEt infonnation and to establish that the charity exaininer are aware of tl)at infoi'matioii. Approved by the Trustees on September 202 & Signed on ils behalf by.. Prcsident Page 4 INDEPINDENT EXAIVIINER'S REPORT TO THE TRUSTEfi S OF REDBRIDGE P NJABI SABHIACHARIK SABHA FOR THE YEAR NDED 31 MARCH 2024 l i'epoit on the accounts which are set out on pages 3 to 9 Respective responsibilities of the Trustees and Examiner Tlie Ii'ustees arc Irsponsible for the pi'eparation of the accounts. The ti'uslees coiisider thal an audit is not r¢qiiired for this year undei. section 144(2) of the Chai'ili¢5 Act 2011 (the 201 l Act) and thal an independent ¢xaminalion is needed. It is my trsponsibilily to.. Exainine thc a¢¢ounts under seetion 145 of the 2011 Act. follow tlie proc¢dures laid dowii in the genei'al dii'¢ctions given by the Charity Coinmission {Liiidei' section 145(5)(b) of the 201 l Act),. and state whether pai'licular Inattei's liave come to Iny atl¢i)tion. Basis of independent examiner's report My examination was catTied out ii) accoi'dance with the Gei)eral t)ii'ections given by tlie Cliarity Commission. An exainination incliides a revieiy of the accoiii)ting I'ecoi'ds kept by the cliarity and a coinpai'isoii of the accounts pi'eseiited with tliose IE¢ords. It also includes consideration of aiiy ui)Iisual item5 01. disclosui'es in the accounts, and seeking explaTbations fi'om you as trustees con¢eming any such matters. The pi'ocedures ui)deitaken do not provide all lh¢ evidence that would be required in an audit, and consequcntly no opinion is givei) as to whether the accounts pr¢senl a 'ti'ue aiid fail. view" and tl)e Irpoit is limited to those mattel's set out in the slat¢inei)t below. Independent exatniner's slatem¢llt In coi)nection with my exainination. no Inatter has come lo my attention.. (l ) which giv¢s me reasonabl¢ cause to believe that in aiiy Inatcrial reqpe¢t the requirements.. To keep accounting I'e¢ords in accordance with section 386 of the Companie5 Act 2006. And To pi'epare accounts which accord with the accountiTJg r¢coi'ds, comply with the accounting requirements of section 396 of tl)¢ Companics Act 2006 and with tlie methods and principles of the Stateinenl of Recoinmended Pi'actice.. Accoiiiiting and Reporting by Charities hav¢ not been mel. or (2) to which, in our opinion, attention should be drawn in order to enable a proper undcrslanding uf the account lo be reached. ated- September 202 S Sokhi FCC Sokhi & Ch ed Certified Accountants B Alb¢i* Road Ilford Essex IGI IklR Page 5 REDIIRIDGE PANJABI SABHIACHARIK SABHA STATEMENT OF FINANCIALACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024 Restricted IDL(>me Funds Total Funds Tolal Funds Unrestricted Funds 2024 2023 Incoming resources Grants & Contracts 2,977 2.977 35,148 Donatioi)s & Otl)er Siinilai. Ii)come 117,496 117,496 112,272 Inveslinent Incotn¢ 1,077 1,077 552 Total incoming resouiies 118,573 2,977 121,550 137.948 Resourees used Direct Charitable Expenditlire 69,913 4,459 74,372 58,927 Othei. expendilure 750 4,000 4,750 16,491 Total resources used 70,663 8,459 79,122 75,418 Gloss transfei's between flinds Ne¢ movement in funds 47,910 (5,482) 42,428 72,554 Total funds brought forward 500,500 246,762 747,262 674,708 Total funds cllrrled forward £ 548,410 £241,280 £789,690 £ 747,262 Restricted income.. contraclslgrants taken fonvai'd lo be spent in the new financial year. The annexed note.4 form pait of tl)ese financial statements. Page 6 COMPANY NUMBER: REDBRIDGE PANJABI BHIACHARIK SAJIHA BALANCE SHEET AT 31 MARCH 2024 Note 2024 2023 Fixed assets Tangible assets 755.141 773,966 Current assets Debtors Cash ai bank and in hand 5,788 247,910 5,788 295,846 253,698 301,634 Creditors Ainounts falling due within one ycai. (4,022) (3,272) Ne¢ ¢urrent assets 249,676 298,362 Total assets less current liabilities 1,004,817 299.092 Creditors Amoiints falling due after mol'e than one y¢ar (185,125) (295,065) Net assets £ 819.692 £ 777,263 Capital and reserves Profit and loss account 819,692 777,263 Shareholder5, funds £ 819,692 £ 777,263 For the year ending 31 March 2024 the company was entitled to exemptioii under section 477 of the Companies Act 2006 relatiiig to small companies. The Ineinbers have iiot reqiiircd ihc Coinpany to obtain an audit in accordance with section 476 of the Compdiiies Act 2006. The director acknowledges his responsibility for coinplying with the I'equii'eiiici)ts of th¢ A¢t wilh respect to accounting records and the preparation of accoui)ts. These financial statements have been prepared in accordaiice with th¢ sp¢¢ial provisions relating to Companies subject to the sn)all companies regime wiil)in Part 15 of the Coinpanies Act 2006. Approved by the board of dire¢toi's on signed on its belialf. The annexed notes fom) part of these financial slatemenls. REDBRIDGE PANJABI SABHIACHARIK SABHA STATEMENT OF FINANCIALAcfiviTIES DETAILEII ANALYSIS OF MOVEMENTS IN FUNDS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Restricted Fund Accumulated Fiind Blfwd Sui'plus for the yeai. 246,762 {5.482) 244,763 1,999 241,280 246,762 Unrestricted funds Accumiilated Fiind Blfwd Surplus foi. the year 500,500 47,910 429,945 70,555 548,410 500,500 Unrostyicted cnntingeney reserve Acciiinulated Fund Blfwd Surplu5 foi. tl)c y¢ar 30,000 30,000 30,000 30,000 Total funds at 31 Mareh 2023 £819,690 £777,263 REDBRIDGE PANJABI SABHIACHARIK SABHA NOTES TO THE FINANCIAL STATEMENTS FOR THE Y AR Ef4DED 31 MARCH 2024 Statement of compliance These financial staleincnlg have beeii pi'¢pared in accordan¢e witli (lie provisioiis of Section l A 'Stnall entities, of Financial Rcporting Standai'd 102 'Thc fii)ai)cial Reporting Standard applicable in the UK and Repiiblic of Ii'eland,. Thei'e wei'e iio Inatci'ial depaitLlI'es from the standai'd. Accounting policies Basi$ of preparing the financial statemeiits 'rhe fiiiancial statement5 liave beeii prepared undei. Ihe historical ¢ost convei)tion in aceoi'dancc with the accounting policies set out below. These financial statements have been prepared in accoi'dance with ReLoinmended Pi'actice for Accounting and Reporting issued by the Cliai'ity Coiiiinissioners Grants Rev¢nue grants are allooated to pei'iod lo which they Irlat¢. Tangible fixed assets l angible fixed assets are stated at cost less depreciatioii Deprecialion is pmvided at rates calculated lo write off the cost oi. valuation of fixed assets, l¢ss their estimalcd residiial value, over their expectcd useful lives ui) Ilie followiiig bases- Freehold Property Fixtui'es and fittings 20ID slraighi line 250/0 reducing balance basis RII)IIRIDGE PANJABI SABHIACHARIK SAIIHA NOTES TO THE FINANCIAL STATEMENTS (Coiitinued) FOII THE YEAR ENDED 31 MARCH 2024 2a. Income Unrestrieted Funds Restricted Funds Tot41 Funds Total Fuiids 2024 2.977 2023 35,148 LBR- Meiilal Healih Project 2.977 Hire of Hall 7.145 7,145 19,997 Clubs 20,700 20,700 13,875 LBR- Grants 13.700 Renl received 87,275 87,275 78,000 Miscellaneou% Income 2,376 2,376 400 Investtllent Iiicome 1,077 1,077 552 118,573 2,977 121.550 147,972 REDBRIDGE PANJABI SABHIACHARIK SABHA NOTES TO THE FINANCIAL STATV.MF.NTS {Ci)Iilii)ued) FOR THE YEI AR ENDED 31 MARCH 2024 Tangible fixe(l a55ets Land Plant an(1 and Buildings Lvlachinery Total Cost.. At l Api'il 2023 932.099 29,606 961,705 At 31 March 2024 93? 099 29,606 961.705 Depre¢iation-. At l April 2023 Charge for Ihc year 158,863 18,642 28,876 183 187,739 18,825 At 31 March 2023 177,505 29,059 206,564 Net book valiie.. At 31 Mai'ch 2024 £ 754,594 £ 547 £ 755,141 At 31 Mai'ch 2023 £ 773,236 £ 730 £ 773,966 Rf.DBRIDGE PANJABI SABHIACHARIK SABHA NOTF.S TO THf. FINANCIAL STATEMENTS (Continued) F()R THE YEAR ENDED 31 MARCH 2024 Creditors - amounts f#lling due ivithin one year 2024 2023 Trade creditors oihei. ci'cditors 3,273 749 3,272 £ 4,022 £ 3,272 Creditors- amounts falling due after inoi'e than one year 2024 2023 Bank loan accoiiiils 185,125 295,065 £185,125 £295,065 REDBRIDGE PANJABI SABHIACHARIK SABFIA DETAILED TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR Ef4DED 31 MARCH 2024 2024 2023 Ineome Rent Other Income Hire of Hall Fees Bank Interest Grants Clubs 87,275 2,377 7,145 1.077 2,977 20.700 78,000 400 19,997 552 35,148 13,875 121,551 147,972 Cost of sale5 Direct Depreciation 18,825 18,886 {18,825) {18.886) Gross profit 102,726 129,086 Overhvads Othei. Administi'ative Costs 60.297 56,532 {60,297) (56,532) Profit on ordinary actlvities £ 42,429 £ 72.554 REDBRIDGE PAN ABI SABHIACHARIK SABHA SCHEDULE OF OVERHEAD EXPENSES FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Othey Administj'ative Costs Plannii)g Fccs Rates and water Printii)g, Postage and Adv¢itising Telepliones ai)d Fax Insiirance Light ai)d heat Subsuriptions Food, Bevera¥es ai)d ConsLiinables Legal & Pi'of¢ssioiial Fee8 Bank ChaigFes Sundry Cleaniiigj and refuse collection Repairs & Maii)lenance Coinputer Expenses Activitics Loai) Interest Wa¥¢s & Salaric5 Hire of Pi'emises Pei)sion Accounlancy Charitable donations 14,252 3,506 200 248 2,488 4,229 3,290 64 211 2,226 2,508 157 99 1,300 877 45 996 130 710 450 4,550 40 4,683 9,934 13,053 13,000 477 750 200 12,268 1.784 8,736 4.459 4,000 159 750 60,297 56.532 Total ovei'head expenses £60,297 £56,532 1983 Redbrid e Pan'abi Sabhiacharik Cultural Sabha Pan'abi Centre 293-297 Le Street Ilford IGI 4BN Tel: 0208 478 4962 Emails: Panjabicentre@hotmail.co.uk Re istered Charit No 289611 Trustees Annual Re ort and Financial Statements: st Year Ended: 31 March 2024 Auditors: Sokhi & Associates, 86B Albert Road, Ilford, IGI IHR Bankers: Metro Bank, Ilford and Natwest, Ilford Trustees: Mr Bhajan Singh Mr Gurdeep Singh Hundal Mr Ajmer Singh Maan Mr Karnail Singh Narwal Mr Satnam Singh Sohi Executive Committee Members: Mr Daljit Singh Dhillon, President, Mr Rashpaul Singh Pawar, Vice President, Dr Jaswant Singh General Secretary, Mr Jaswant Sin8h Jandu, Assistant Secretary, Mr Balbir Singh Patyal, Assistant Secretary, Mr Gurdial Singh Badala, Treasurer, Mr Gurmej Singh 5andhu, Co-ordinatornreasurer, Charanjit Singh Bhatia, Group Co-ordinator, Mr Satnam Singh Sandhu HR, Mr Lembar Singh Ladhar, Chief Advisor, Mr Surjit Singh Seehra, Building Incharge, M Harminder Singh Hundal, Building Team Member, Mr Kuljit Singh, Building Team Member, Mr Chhinda Singh, Building Team Member, Mr Balbir Singh Ark, Building Team Member, Mr Sardara Singh Sanghera, Provision Secretary, Mr Tarlok Singh Padha, Provision Secretary, M r Lakhvir 5ingh Dhillon, Cultural Secretary, Mr Major Singh Malhi, Cultural Secretary, Mr Parabjeet Singh, Mr Gurvinderpal Singh and Mr Gurdip Rehinsi. Trustees, Re ort for the ear ended 31" March 2021: The Trustees present their annual report and financial statements of Redbridge Panjabi Sabhiacharik (Culturall Sabha, also known as Panjabi Centre, for the year ended 31, March 2024. The financial statements have been prepared in accordance with the accounting policies set out in Charity's trust deed and in line with Charity's Commission recommended practices 'Accounting and Reporting by Charities Regulations 2005 (Revised 2008 Structure Governance and Mana ement: Redbridge Panjabi Sabhiarik (Culturall Sabha is a registered charity Ino. 2896111 and is constituted under a trust deed. It is also known as 'Panjabi Centre" and is primarily a community centre which was established by an initial grant from the then 'G.L.C' in 1982-83. Over the years, the executive committee members persevered and continued to make it a working and buzzing community centre in the area. Traditionally, five trustees are appointed by the existing executive committees for five years who can, if they wish, put themselves forward for reappointment. Due to recent changes in Charity Commission's ruling, the members of the Executive Committee are also considered to be the 'trustees' who work hand in hand with the five trustees periodically. The executive committee is selected or elected, depending upon the number of applications from the perspective candidates, on two years, term who is mainly responsible for the governance and management of Panjabi Centre. They meet on the first Friday of each month for their monthly meetings to discuss day to day and future developments, including making investments, reserves, risk management, policies and performance. Minutes are duly taken and the meetings are conducted by the President with the help of General Secretary, Cashier and other core committee members. Finance control is the responsibility of the whole committee along with the Treasurer. Accounts are audited by a qualified auditor and a report is sent to the Charity Commission yearly. All trustees including members of the Executive Committee give their time freely and no trustee remuneration was paid in the last two years. The constituted Trustees Deed allows the trustees and the committee members to draw their personal expenses like 'Petrol costs and telephone costs, but none of them requested any such expense in the previous two years. Risk Mana ement: The committee members have considered the major risks to which the community centre is exposed and have reviewed those risks and established systems and procedures to manage those risks. Our major risks are building structures, especially the roofs, alarm systems, CCTVS and fire risks. Periodic reviews are taken with a focus on our customers benefit and health. Trustees Re Oft for the ear endin 31" March 2024 th The following Trustees Report followed the AGM on 28 September 2024. Ob'ectives and activities: The aim of the Panjabi Centre is for the purpose of benefiting the Asian Community and in particular the people of Panjabi ethnic origin in Redbridge and the surrounding areas by advancing their education in matter relating to their mental, physic31 and social welfare in aesthetic and cultural matters and by relieving poverty among such people. Achievements and Performance: The current Executive Committee's term started in September 2023 and will end in September 2025. During the previous year12023-241, the Executive Committee did a tremendous job during the term time from September 2023 desplte the difficult time posed by unpredictable weather and roof leakages. With the persistent perseverance by the Building Team, the roof repair has now been completed clearing a big hurdle towards further development. It is hoped that further refurbishment and face-lift work will be completed in the near future. The financial situation remains satisfartory as finances are well taken care of the watchful eyes of the Treasurer and his team. The Treasurer follows careful steps towards maintaining a healthy flow of income and minimising any wastages and misuse of any communal funds. It is important to mention here that none of the Executive Committee members. Trustees or the Volunteers are paid any wages/remuneration/perks/bonuses or any other financial benefits of any type for their service to Panjabi Centre. The constitution of Panjabi Centre allows the payment of personal expenses to the executive committee members but none of the members has ever claimed it. All our accounts are thoroughly scrutinized/audited by 014r official auditors Sokhi & Associates. A copy of the audited accounts are duly sent to the Charity Commission by our auditors. Panjabi Centre continues to be a great meeting place and a social hub for our members and all other users. The detail below shows the extent of daily use by various soci31 groups who not only gather here regularly by also celebrate birthdays. special events, Indian and local festivals like Vai5akhi, Diwali and Christmas. Activities: The following activities usually take place during the week. Panjabi Centre is a hub of community activities for the Asian Community, particularly Panjabis. Approximately, 500 people use its facilities each week. The Centre is open between 11.0 am to 8.0 pm from Monday to Friday. On weekends, the centre is open from 4.0 pm to 11.0 pm depending upon booking5 for various functions. The Centre's activities may be categorised under various categories e.g. Education, Cultural, Older People Services, Mental Health. The following groups operate between Monday to Friday: Monday NCWMHP (Monday, Tuesday, Wednesday, Friday) Satkar/Elderly (Monday to Fridavl Akhara Tuesday Milan Elderly Karate Dhol (Drums) Bhangra Dance Wednesday Kickboxing Thursday Sehyogi Womens RISK Elderly Karate Bhangra Fridav Sanman Elderly Mix Saturday Karate 5 years Future Develo ments: The major plans are in the pipeline to refurbish the current building and reshape its hall into a modern and forward looking building. Panjabi Centre's future appears to be bright thanks to the selfless service of its executive committee members who put in an enormous amount of time and efforts to keep the place running efficiently. It is hoped that the proposed new Panjabi Centre will be self-sustaining, modern, attractive, bigger and compliant with the legal requirements.