Minutes of the Norfolk Zi er Club AGM held at Porin Communi Centre on Wednesda 25th June 2025 land Apologies.. Stephen Bridge The minutes of the previous meeting were read, approved. and signed by the Chair and there were no matters arising. Treasurer's Report Doug said the accounts were passed to Paul Taylor, Club Accountant, and he thanked him for approval of the accounts. there were no issues found, and his report amounted to ten pages. These will be uploaded to the Charity Commission website along with the minutes of the AGM and Paul's report. Doug confimied no Trustees take any renumeration or expenses from the Club. Doug then V￿nt through several detsils of the a¢￿unts, each member present had access to a copy. The amount for hiring St. Peters Hall for Ccthmittee Meetings was a lobver figu￿ as the last cheque had not been banked. Postage was a bit less as in the previous financial year more stamps had been purchased to cover the increase. Micropress now print Ihe newsletter and deliver it to Val. Secretsry, saves a 50-mile round trip to collect it. The Club now owns the domain "norfolkzipperdub.org" and Bill Paisley has set it up so emails such as treasurer (b norfolkzi erclub.or .uk etc can be used. We have a 10-year usage. Bank charge5 were down. In the Income part of the report the Christmas light display put on by Jordan Cooper were a real Suc￿ss. in fact. Jordan has been made an Honorary Memebr of our Club. Supemiarket ￿lleCtionS and events were holding up well and hyo Coffee Momings had been held. Donations show a slow decline however the number of rJ)Ilectin9 cans in situ were up. A major legacy had been received from the estate of the late Avril Ruck, £185K with a bit more to come. The Christmas Draw income held up well as did all the individual raffles and Draws held. In summary total income less expenditure equalled the total of ChequelFlexilCharity Accounts. Chaimian's Report Bob thanked everyone ft)r making the effort to come to the meeting {18 members in total). John Fitchew. Co£hairman thanked Bob for all he does. despite not having felt too well. John said himselfand Val organise Sto￿ collections. John said he used to have around 10 people he could ¢all on for collections and this is now down to 4-5. He said Val and himself often do 4 hours, which is a bit too much. John urged any member or family members who could help to do so. John went on to say that with banks dosing. especially in Wymondham this makes banking large amounts of coin more difficult. A Banking Hub is promised for Wymondham in March 2026 and Lloyds Bank will be there one day a week. Altogether, its not always easy but we plod on. Election of oificers Val took over at this stage as Bob was due to stsnd down. Members due to retire this year are John Fitchew, Doug Mellor and Bob Spinks. All were happy to seek re- election. Members duly elected all back onto the Committee. There were two vacancies: One nomination had been received for John Fiddy - Proposed by Len Thurston and seconded by Martin Hardy-shepherd. John was duly elected. One nomination had been received for Angela White vtho had been sitting in on Committee Meetings the previous year- Proposed by Val Cole armd seconded by John Fitchew. Angela was duly elected. Any Other Business Papworth Equipment: Doug advised that the Committee had agreed, subject to several provisions. to purchase Iwo Transoesophageal Echocardiogram Ultrasound Systems ffOE) at a lotal cost of £231,306. The purchase of these vo items must be approved by three separate groups at Royal Papworth Hospital, aniJ. on Ihis cccasion. the Club would be giving RPH the money to purchase these. This is due to existing machines which are over 8 years old being traded in and a further approx. £21 K being retumed to RPH Charity which can then be used to purchase more equipment for the benefit of future patients. Len gave details of his Garden Party on 31 $1 August 2025. Len also mentioned the U3A choir giving a concert at Eaton Church with proceeds to Norfolk Zipper Club. Members were given delails of the nexi Club lunch at the Queens Head, Hetherserf. Val mentioned Club had now raised £1.6M to date. Thanks to Peter for doing Ihe raffle. John Fiddy raised the issue of falling membership. This is despite handing out many application forms at eventslColleGtions which are not retumed. Also, Club membership in general is dedining. Bob finally thanked the eighteen members and guests present for attending and dosed the meeting. Norfolk Zi soci tion r Club ardi tatement Flnancl l Activities forthay ar Ended S A ri1202 5.4.25 Unrestricted nd 5.4.24 Total fvnds Notes INCOMING RESOURCES Ineoming resourcès from ge￿rnted funds Voluntary income Activities for generating fvnds Other incoming rnsource$ 3.800 24,526 208.833 10 Total incoming resourcety 212,251 28.335 RESOURCES EXPENDED Costs of generating funds Costs of geneiating Voluntary income NET INCOMING RESOURCES 57.339 22,049 154.912 6,286 RECONCILIATION OF FUNDS Totsl funds brought fowrd 84.157 77.871 TOTAL FUNDS CARRIED FORWARD 239.C69 84.157 The rwte5 fomi part of thèse finanual statements Page 3 N rtolk Zi Assocla ion Cardlac Patien B lance Shee 5A ri1202 5.4.25 Unr¢striGted 5.4.24 Totsl funds Notes CURRENT ASSETS Cash at bank 239,(E9 84,157 239.( 84.157 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT UABIUTIES 239, 84.157 239,L￿9 84,157 NET ASSETS FUNOS Unrestrioted funds 239.r￿9 84,157 239.rf9 84,157 TOTAL FUNDS The financial statements were approved by the Boafd of Trustees C￿ ￿ :JJ w- ZS its behalf by: . and %%Ere signed on Tru The notes ftsmi part of these financial statements Page 4 Norfolk Zi Association er Club ardi Patients Notes t thè Financial Statem•n r the Year En 8dSA ri12 25 ACCOUNTING POLICIES Accounting convenli¢)n The fLn8t)aal statements have t￿n p￿pared under the hislorical cost convention, and in accordance with the Financi81 Reporting Standard for Smaller Entities leffecb¥e April 21J)8). the Charilies Act 2011 and the requirements ol the Statement ol Recommended Pfath"c£, A(t*>unting and RekY)rting by Chanb"ès. Incomlng r•sour All incoming resources afe induded on Ihe Statement of Finanrial Adi¥￿"e$ wlwn the ¢harity is legally entitled to the income and the amount can be quanlffied wth reasonable acuJr8¢y. R￿oUrCeS expended Expenditure is accotjnted for on an accruals basis and has been dassified under headings th* aggregate all ¢ost related to the CAtegory. Where costs {￿nn01 be directly attn"buted to parti￿laT headings they have been allocated to activities on a basis consistent wth Ihe use of resourcès. Taxation The tharity is exempl from tax on its charitable adl¥it￿$. Fund •ecounling Uniestricted funds can be used in ac￿[da￿e wlh the dwi8ble ityth'ves at the disuetion of the trustees. Restricted fvnds can only be used lor partlcular restricted purposes wthin the objects ol the tharity. Restrictions arisè when speciffied by the donor or when fvnds are raiseLI for particJJlar restricted purpose$. Further explanation of the nature and wrpose of each is induded in the r￿leS to the finanri81 statements. ACTIVITIES FOR GENERATING FUNDS 5.4.25 5_4.24 FundT8ising events Fetes, Fairs, Shows etc Collecting Cans In Memoriam Christmas Draw Subscriptions & Dwab'ons June Lunch Seplember Lunch Ghristmas Lunch Febnjary Lunch Sponsorship of Christmas Oraw & Tickets Sale of NZC Regalia Raffles & Diaws 5,159 682 3,326 189,662 2,563 593 9,585 770 3,304 804 2,769 680 809 2,646 1,124 526 1,034 2,538 1.200 476 39 715 208.833 24.526 TRUSTEES. REMUNERATION AND 8ENeFITS There were no tnjstees. remuneration or other benefits for the year end￿1 5 April 2025 nor for the year ended 5 April 2024. Tru5tees' expensès There were no trustees, exw)ses paKI fwthe year ended 5 April 2025 r￿r ffy the year ended 5 April 2024. MOVEMENT IN FUNDS Net movement in funds At 6.4.24 At 5.4.25 Unrestrlcted fund¥ General fvnd 84.157 154.912 239,069 TOTAL FUNDS 84.157 154.912 239,069 Page 5 Norfolk Zi Association r Club Cardi cPa ènts Note to th Financial Statements- for he Year Ended 5 A ri12025 ntln MOVEMENT IN FUNDS- continued Net movefflent in funds, induded in the at4)ve are as folith¥s'. Incominy resources Resources expended Movement in funds Unrestrlcted funds General fund IS7,339) 154.912 212.251 TOTAL FUNDS 212,251 {57,339) 154.912 Comparatives for mov•ment in funds Net movement in funds At 6.4.23 At 5.4.24 unr￿trIcted Funds General fund 84.157 77.871 6.286 TOTAL FUNDS 77,871 6.286 84,157 Comp8F8tive rtet movement in furKl$. induded in the atrt)ve are as follov*S'. Incoming resoUr￿S Resources Movement in expended funds Unrestrlcted fvnds General fund 28,335 122,049} 6.286 TOTAL FUNDS 28.335 {22,049) 6,286 A current year 12 month$ and prior year 12 months combined position is as follcws.. Net movemerht in ￿1￿$ At 6.4.23 At 5.4.25 Unrnstrictèd funds General fvn T7,871 161.198 239.(X89 TOTAL FUNDS 77,871 161,198 239.069 A current year 12 mot)ths and rKioi year 12 months cornb￿ed net movemenl in funds. induded in the above are as follows.. Ino)ming resources ResoUr￿S expended Movement in funds Unrestricted fund¥ General hjnd 240,586 (r9,388) 161,198 TOTAL FUNDS 240,586 (79.388) 161.198 Page 6 Norfolk Zi ssocia r Club Pa en Detailed Sta ment of Fin e Year Ended S A ri12025 nci 5.4.25 5.4.24 INCOMING RESOURCES Voluntary Inc¢me Gifts Donations Gift aid 2,231 1.176 2,487 1,314 3.408 3,8fy) Activitles for 9•neratlng funds Fundraising events Fetes, Fails, Shows etc Collecling Cans In Memoriam Christmas Draw Subscriptions & Donations 5,159 9,585 770 3,304 804 2,769 3.326 189.662 2,563 593 864 E 11 June Lunch September Lunch Christmas Lunth February Lunch Sponsorship of Christmas Draw & T￿et5 Sale ol NZC Regalia Raffles & Ofaws 1.034 2,538 1.200 476 39 715 809 1,124 526 208,833 24,526 Other Incoming res¢>urc•s Interest 10 212.2S1 28,335 Totsl incoming resources RESOURCES EXPENDED Costs of generating voluntary Incame Papworth Medical Equipment Postage stamps Hire of St Peter's Hall Printing Newsletters x 4 (41 Printing Christmas Draw ficket Printing A4 NZC Letterheads Lunch Bawburgh September Alan Boswell Insurance Seryice Lunch Old Redory Hotel Dec Flowers Christmas Draw Li¢8nce Chiistmas Draw 1st Prize Christmas Draw 2nd Prize Christmas Draw 3rd Prize Christmas Draw 4th Prize {x4) Chfistmas Draw Hampers Lunch Bawburgh February Poringland C receNeil from a twuest. Discussions have already taken ￿ace wth the Medical Devices Group IMOGI at the Royal Papworth Hospital. This group is responsible foi the selection and approval of medical devKe and medical equipment ptsrchases and identrfying the Trusfs greatest needs. They have identiffied Trar6oesophageal Ethocardwram (TOE) ultrasound machines as a key need lor the hosprtal. The trustees have agreed in prinCi￿e to fund Ihe full cost of 2 of these machines at a total cost of £231.305. "Lg.SJJ _IS Approved by order oflh8 board of trustèès on ............................................. and sign•Y on ils behaw by: Trust Page 1 Inde endent Examlnerfs Re rtto Norfolk Zi r Club Cardiac P Associatio Tfu8t••s of ients I reptsrt on the accounts for the yèar ended 5 Awl 2025. vknith are set out on pages three to six. Responsibilities and basis of report As the chanty's trustees you are res￿nsib￿ for the preparati￿ of the ac(y￿ntS in aI¥xKdan￿ wth the requirements of the Charities Act 20111.the Acfl. I have examined your tharrtls aco)unts as rg]uired under sectvjn 145 of the Chafibes Acl 2011 ('the Act'l. In carrying out my examination I have followed the Dire(Iws 9rven by the Charity Commission under sècbon 14515llb} of the 2011 Act. My role is to state vthether any mateiial matters have com? to my altenkn.on gi¥iThJ me cause to b8lkwe'. that accounting records ￿re r70t kept as requi￿ by sect￿n 130 oflhe Ad", or that the accounts do not accord wth those records.. or that the accounts do not comply with the accounty.ng requirements of the Acl.. or that there is lurther infomiatson needed for a proper understandiThJ of the awounts. Independent exarninèes stat•ment I have completed my examination and have no concems in respect of the matters 111 to 141 listed above and, in connection th following the Directions of thè Chaity Commission I have fr>und no matters that require drawing to youf attention. Paul Taylor Chartered Accountants 22 Middleton Street Wymondham Norfolk NR180AD Page 2