## **Trustees' Annual Report for the period** **From** Period start date **To** Period end date Day 1 Month April Year 2021 Day 31 Month March Year 2022 March **2012** **TAR** 1 ## Section A Reference and administration details **Charity name** Friends of The Wilson, Cheltenham Art Gallery and Museum **Other names charity is known by** **Registered charity number (if any)** 289514 March **2012** **TAR** 2 ## **Charity's principal address** Treasurer, Friends of The Wilson - 2 Selkirk Street Cheltenham ## **Postcode** GL52 2HH March **2012** **TAR** 3 **Names of the charity trustees who manage the charity** 1 ## **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** Adrian Barlow Chair 2 John Beard Secretary Liz Giles Treasurer 3 March **2012** **TAR** 4 4 7 Jaki Davis 5 Sue Pearce 6 Martin Renshaw David Addison March **2012** **TAR** 5 8 Robert Rimell 9 Rosaleen Kaye 10 Vanessa Graham Started 6 Jul 2021 11 Connie Price Started 7 Sep 2021 12 Judie Hodsdon Started 2 Nov 2021 March **2012** **TAR** 6 13 14 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 7 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 15 April 2015. Type of governing document - (eg. trust deed, constitution) Unincorporated association. How the charity is constituted (eg. trust, association, company) Trustees are elected at the AGM. Provided the maximum number Trustee selection methods of Trustees is not exceeded the trustees can appoint further (eg. appointed by, elected by) Trustees to fill vacancies until the next AGM. ## **Additional governance issues (Optional information)** March **2012** **TAR** 8 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Trustee training. To prepare new Trustees for their role as Trustees, the charity uses literature provided by the Charity Commission plus briefings from existing Trustees. Organisation structure. The charity does not employ any staff, so all operating decisions are made by the Trustees. All Trustees gave their time voluntarily and received no remuneration or other benefits. Related parties. The charity has a close relationship with The Wilson, Cheltenham Art Gallery and Museum, which is part of The Cheltenham Trust (charity number 1158606), and which operates The Wilson. To that end a representative of The Wilson is invited to attend committee meetings of the Trustees, and Trustees also liaise with staff at The Wilson. The charity also has a relationship with Cheltenham Borough Council, which owns The Wilson's building and the collections. Risk management. At each of its meetings the committee of Trustees reviews the financial situation of the charity. ## **Section C Objectives and activities** The purpose of the charity is the educating of the public by the support and assistance of The Wilson, Cheltenham Art Gallery and Museum (“the Gallery"), and in making loans or gifts to the **Summary of the objects** Gallery, and in purchasing, acquiring or contributing to the **of the charity set out in** purchase or acquisition of pictures, sculptures, works of art, **its governing document** costume, photographs, books and other works of artistic historical scientific or general public interest for loans or gifts to the Gallery. The charity has organised lectures and outings for the education **Summary of the main** of members and the public. There were six lectures on artistic **activities undertaken for** and cultural subjects. The reduced programme this year was **the public benefit in** due to Covid-19. The profits from these events are used to **relation to these objects** benefit The Wilson **(include within this section the statutory** In accordance with section 17 of the Charities Act 2011, the **declaration that trustees** Trustees have satisfied themselves that the charity's purpose **have had regard to the** and activities provide a public benefit. **guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** The Trustees adopted a funding policy at their meeting on 7 You **may choose** to include March 2017. further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 9 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** During 2021-22 The Wilson remained closed and it had not yet developed plans for its reopening nor for the expected exhibition marking the Antarctic explorer Edward Wilson; consequently the charity did not have an opportunity to contribute financially in support of The Wilson in this period. March **2012** **TAR** 10 ## **Section E Financial review** The restricted reserves are only available for use in accordance **Brief statement of the** with the donors' express intentions. **charity’s policy on** The general reserve is available to enable the charity to meet **reserves** its aim of supporting The Wilson. Specifically, the charity aims to keep a reserve to cover at least 12-18 months' charitable expenditure. None. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** The charity's income comes from subscriptions, donations and You **may choose** to include the profit on activities, and is occasionally supplemented by a additional information, legacy. It also includes Gift Aid on subscriptions and donations where relevant about: from UK taxpayers. - the charity’s principal sources of funds Surplus income is spent on projects for the benefit of The (including any Wilson. fundraising); - Funds are held in the charity's bank account, the charity's CCLA - how expenditure has account and the charity's Virgin Money account. - supported the key objectives of the charity; - The charity also currently holds some restricted funds such as - investment policy and legacies and proceeds from appeals for the benefit of The objectives including any Wilson. ethical investment policy adopted. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** John Manuel Beard **TAR** March **2012** 11 ## **Position (eg Secretary, Chair, etc)** Secretary ## **Date** 6 July 2022 March **2012** **TAR** 12 Membership SubscriptNx Gtft Aid R£reirls Events 8,436 1,503 9,169 47,858 8,49) 1,769 5,127 &Hles of thristmas Card5 152 675 67.797 Ne￿Sletter Al*￿1￿3 450 17,666 Expenthture Venue Enty Costs Frxyj for Events PllntitTJ Postage & Maili Coach Hire 2,n9 815 333 1,855 170 25 1,287 89 Subscriptions Venue Hire Website 146 10,840 31 185 offi￿ StatM)F InsUra￿e Other expenses Bank & Paypal a￿rgeS 185 308 201 104 8.416 Il935 59,382 4.731 AsAt 31st Marth 2022 As At 31st March 2021 Current Assets DebtOf5 & f*epayments 70,476 5.1 22,491 115,ffi7 I9?,￿)2 137,558 rrent Llabllltles Totsl Net Current Atsets 195,663 136,218 General FUTKJ 166,9n 28.691 107,51XI 28.628 Total Funds 195,663 136,218 For the year ended 31st Mwth 2022 the company was entitled to eXernpti￿ fr(Kn audit WKkr 477 of the Companies P£t 2￿6 relatiThJ to comp￿Ie* The meMi￿5 have not repuired ojmparry to aKlit in y￿th 144 cfjtt Companies Art 2011. trust￿ thowledge their rewnsbifity fv cOMp￿T¥j ofthe P to the small ccrfnpanies regime. Prin￿1 EB&le5 Practio). 2. Analyis of Fund Bala￿￿5 as at 3tst 14arth 2022: 0 31.3.22 Irterest Movements 0 31-03.21 General Fund 166.972 152 59.229 107,590 Restricted Fundg: Phyllis Kaye B￿￿t The Wilson: North Pla￿ Organ Fu￿1 Wilson Famity Furnl 1,093 25,648 28.628 25.710 28,691 17 19 45 45 Totsl Funts 195,663 171 59,274 136,218 dent Exa￿[￿￿$ rtto the t￿￿ee$ ofThe Fr￿d$ ofthe Wilson number 289514 I report on accounts for the year ended 31" Marth 2022. twhith are annexed. The chariws trustees are responsible forthe preparation of the account& The d)arÉtys trustees consider that an audit is not required for this year under section 144 of the Charities Art 2011 Ithe Charities Att) and that an Indep￿dent examination 15 neede tt is my responsibility to- Examine the accounts under section 145 of the Chartties Art, Followthe prO￿dureS laid do5￿ in the generdl Direthon5 grven bythe Charities Commission {under section 14515}Ibl of the CharittesAct). and stste whether parti(ular matteES have come to my attention Basls of Independent Examinerfs statem My examination was ￿rried out in aCc(rdan￿ with general (firections given bythe Charities Commission. An examination indudes a rewew of the accwnting records kept bythe charity and a comparison of the accounts presented th those re￿￿ds. It also indudes ccmsideration of any unusual ttems or disdoSu￿ sn the accounts and seeking explanations from the trustee5 Con￿rning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit and consequently no optnion is wen as to whetherthe accounts present a "true and fairf view and the report is limÈted to matters set out in the statement below. Independent Examlnerfs Ststemert In connection with rny exarni￿ltI0n. no matter has come to my attentton: l. which 8ives me reasonable cause to believe that. in any material respert. the requirements to keep 3ccounting ￿COrdS in accordan￿ wtth seLtion 130 of the Charities Act to prepare accounts which accord with the accounting records 3n(I comply ￿th the accounting requirements of the (harttiesAct have not been met: or 2. to whith. in my opinion. attention should be drawn in order to enable a proper understanding ofthe accLMJnts to be read￿d RA Collard