2020-12-31-accounts - Worth Parish Hall

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Trustees’ Annual Report for the period

From 1[st] January 2020 to 31[st] December 2020

Charity name: Worth Parish Hall

Charity registration number: 289486

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 A Village Hall for the use of the
of the charity as set out inhabitants of Worth without distinction
in its governing of political religious or other opinions
document including use for meetings lectures,
classes and other forms of recreation
and leisure time occupation, with the
object of improving the conditions of
life for the said inhabitants.
Summary of the main Para 1.17 and i).Provision of suitable and safe
1.19
activities in relation to facilities for community childcare viz.
those purposes for the a).Pre-School nursery based in Hall.
public benefit, in Daily use
particular, the activities, b).Worth County Primary School weekly
projects or services use of the Hall for sports classes, plus
identified in the other activities.
accounts.
ii). Worth Parish Council meetings.
iii). Children’s community dance
classes four days per week.
iv). Maintenance and improvement of
the Hall building and facilities
enhanced all user’s comfort and to
substantially improve the energy
performance of the building (built
c.1909). This year we installed full
double glazing throughout (£10,000
National Lottery Community Fund
Award part funded the project); LED
lighting throughout and replaced the
emergency lighting system.
v). Active management of the building
ensured that permitted usage and
related safety and cleaning measures
accorded with COVID-19 law and
guidance at all times during the year.
(£10,000 Covid-19 Business Grant
received).
Statement confirming Para 1.18 The trustee’s paid full regard at all
whether the trustees times to the Commission’s public
have had regard to the benefit guidance when exercising any
guidance issued by the powers or duties to which the guidance
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Charity Commission on public benefit

is relevant.

Additional information (optional)

You may choose to include further statements where relevant about: SORP reference

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SORP reference
Grant making did not form any part of
Para 1.38 our charitable or other activities.
Policy on grant making
Social Investment did not form any
Para 1.38 part of our charitable or other
Policy on social activities.
investment including
program related
investment
General volunteering by both trustees
Para 1.38 and occasionally other villagers was
Contribution made by contributed over the year on an as
volunteers required basis, predominately to carry
out non-technical minor repairs and
small-scale redecoration of parts of the
premises.
Other
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Achievements and Performance

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SORP reference
i).Successful provision of suitable and
safe facilities for community childcare
was achieved viz.
Summary of the main a.) Busy Bees Pre-School nursery based
Para 1.20
achievements of the in Hall. Daily use. Working with the
charity, identifying the nursery management we ensured that
difference the charity’s the building and its facilities were well
work has made to the maintained, clean, safe and available
circumstances of its at all times when COVID-19 law
beneficiaries and any allowed the group to operate. This
wider benefits to society nursery group is an important asset for
as a whole. local parents and a significant feeder
for children subsequently going on to
attend our village primary school.
b).Worth County Primary School’s
weekly use of Hall for sports classes.
The Hall is a vital asset for our village
primary school when the weather is
inclement. The school has no indoor
space to undertake weekly sports and
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PE classes and the Hall forms an integral part of this weekly activity. The benefit is to the health and well being of the children. Contd). ii). Worth Parish Council meetings. The provision of suitable, safe facilities to accommodate parish council meetings allowed democratic accountability and participation by residents in local government. iii). Children’s community dance classes four days per week. Positive benefits to the health, well being and personal achievements of the children participating. iv). Routine repairs and maintenance are carried out promptly. Improvement of the Hall building and facilities enhanced all users’ comfort and substantially improved the energy performance of the building (built c.1909). Full double glazing installed throughout the building this year, resulted in a vast improvement to heat loss and enhanced user experience. LED lighting installed throughout the building this year, resulted in better reliability for users and lower energy and maintenance costs. All emergency lighting replaced with a new LED system gave improved reliability and brighter lighting for users. v). Active management of the building ensured that permitted usage and related safety and cleaning measures were in full accordance with COVID-19 law and guidance at all times during the year.(£10,000 Covid-19 Business Grant received). Benefit to local community by ensuring the Hall remained available to permitted users e.g. children as well as parents of nursery and school age children particularly.

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You may choose to include further statements where relevant about:

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Throughout 2020 the trustees
consistently ensured that the Village
Achievements against Para 1.41 Hall was available for the safe use of
objectives set all permitted groups allowed under
COVID-19 law as it evolved during the
year.
The following main fundraising
activities were undertaken this year.
Performance of We applied for and received :
fundraising activities Para 1.41 a). £10,000 National Lottery
against objectives set Community Fund Award to part-fund
the double glazing of the whole
building.
b). £10,000 COVID -19 Business Grant
c). Hall Hire rental income of £8256.64.
Use of this funding for on-going
improvements to the fabric and
fitments of the building – including
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upgrading of toilets and kitchen.
Investment did not form any part of
our charitable or other activities.
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Total Spend 2020
financial position at the £23,523.91
end of the period
2020 Income
£29,233.04
2020 Expenditure
£23,523.91
2020 balance
£5,709.13
2019 balance brought forward
£21,985.34
Net current balance
£27,694.47
Reserve Account balance
£8,520.85
Statement explaining the Para 1.22 In addition to our Current Account our
policy for holding Charity also maintains a separate
reserves stating why they Reserve Account. Our policy is to hold
are held sufficient funds in our Reserve Account
to allow us to run and maintain the
Village Hall for 12 months in the
absence of any income. This policy and
the sum held in the Reserve Account
are formally reviewed annually by the
trustees.
Amount of reserves held Para 1.22 The Reserve Account holds funds of
£8,520.85
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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	The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our principal sources of funds for 2020 were: i). £10,000 award from the National Lottery Community fund in March. This was applied for in 2019 and was used to fund the greater part of the double- glazing of the whole Village Hall. The Hall was built c1909 and was mostly single glazed. ii). £10,000 received as a COVID-19 Business Grant in May. This has been/is being used to replace loss of Hall rental income from certain user groups due to COVID-19 lockdown as well as defray vastly increased Hall cleaning costs. iii). Hall Hire rental income of

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£8256.64. This funding is being
considered for on-going improvements
to the fabric and fitments of the
building – e.g. Upgrading of toilets and
kitchen.
Investment did not form any part of
our charitable or other activities.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46 Ongoing uncertainty from medium/long
principal risks facing the term impact and constraints from
charity COVID-19 restrictions on the
availability of the Hall for all current
and potential community users.
Trustees will continue to actively
manage the Charity ensuring the Hall
is made safely available as much as
possible to permitted users.
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Lease and Trust Deed dated 25
document October 1983 as amended by Lease
(trust deed, royal and Supplemental Deed dated 24
charter) November 2011 and Lease dated
5 February 2019
How is the charity Para 1.25 Charitable Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 One representative trustee appointed
methods including details by Worth Parochial Church Council; one
of any constitutional representative trustee appointed by
provisions e.g. election to Worth Parish Council with a maximum
post or name of any of five representative trustees overall;
person or body entitled four elected Trustees elected at the
to appoint one or more Annual General Meeting and up to a
trustees maximum of four co-opted trustees.
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Reference and Administrative details

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Charity name Worth Parish Hall
Other name the charity Worth Village Hall
uses
Registered charity 289486
number
Charity’s principal The Street, Worth, Deal Kent CT14 0DE
address
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Ian Austin Chair
2 Mike Lambourne Vice-chair
3 John Mennell
4 Simon Webb Treasurer Jan – July 2020
5 Jonathan Brown Treasurer Aug – Dec 2020
6 Colin Clark Worth Parish Council
Carol Worth Parochial Church
7
Attenborough Council
8 Michele Parnell
9 Katy Chance Aug – Dec 2020
10
11
12
13
14
15
16
17
18
19
20
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Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

M.J.Lambourne Signature(s) Ian W. Austin MICHAEL JOHN LAMBOURNE Full name(s) IAN WILLIAM AUSTIN Position (eg Secretary, Chair, etc) CHAIR TREASURER

Date 6th JULY 2021

WORTH PARISH HALL MANAGEMENT COMMITTEE Registered Charity No. 289486

SUMMARY OF FINANCIAL TRANSACTIONS AND STATEMENT OF ASSETS AND LIABILITIES

Year ending 31 December 2020

INCOME AND EXPENDITURE (Based on Receipts and Payments accounting)

Receipts	2020	2019
Hire of Hall	8256.64 (1)	10977.18
Equipment	NIL	NIL
Meters	926.40	(1)
1264.50
Donations	NIL	1.50
Miscellaneous	20050.00 (2)
914.10
Total Receipts	29233.04
13157.28
Expenditure
Cleaning materials and services	2975.51	1367.66
Utilities	2990.51	2881.80
Maintenance	16633.10	1188.09
Miscellaneous	924.79
1391.00
Insurance	NIL	921.04
Total Expenditure	23523.91	7749.52

Balance (Receipts minus expenditure) 5709.13 5407.76

NOTES

(1)Reductions from 2019 due to COVID restrictions requiring full or partial Hall closure
(2)Includes two grants of £10000 each – from the Lottery Fund and Dover District Council

Bank Reconciliation

Current Account Opening Balance as at 31 December 2019
21409.83
Add Unbanked Receipts	934.50
Deduct Uncashed Cheques	62.66
Net Opening Balance
22281.67
Closing Balance as at 31 December 2020
27452.74
Add Unbanked Receipts	902.20
Deduct Uncashed Cheques	365.14
Net Closing Balance as at 31 December 2020
27989.80
2020 Balance	5708.13
Current Account Balance C/F
27452.74

STATEMENT OF ASSETS AND LIABILITIES as at 31 December 2020

ASSETS

CASH

CURRENT ACCOUNT

Net Closing Balance as at 31 December 2020 (2019) plus unbanked receipts minus uncashed cheques:

£27989.80 (£22281.67)

BUSINESS RESERVE ACCOUNT

Balance as at 31 December 2020 (2019) (£8513.35)

£8520.85

FIXTURES AND FITTINGS

The Committee has custody of numerous items of furniture, fittings, electrical appliances and other minor items consistent with the day-to-day operations of the Hall. These items collectively, given their age and condition, are not considered to have any significant value.

LIABILITIES

Other than the uncashed cheques issued by the Committee as at 31 December 2020 (£365.14), there are no liabilities.

DECLARATIONS

The Trustees declare that they have approved the above Summary of Financial Transactions and Statement of Assets and Liabilities for the year ending 31 December 2020

Signed by two trustees on behalf of all the Trustees:

SIGNATURE Ian.W.Austin

FULL NAME IAN WILLIAM AUSTIN

POSITION CHAIR DATE 6[th] JULY 2021 SIGNATURE M.J.Lambourne FULL NAME MICHAEL JOHN LAMBOURNE POSITION TREASURER DATE 6 JULY 2021

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name

Report to the Charity Name WORTH PARISH HALL MANAGEMENT COMMITTEE trustees/ members of

On accounts for the year ended

31 December 2020 Charity 289486 no (if any)

Set out on pages 1 - 4

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020

Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ( ~~other than that disclosed below~~ *) which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts do not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: M.C.Welham Date: 7/7/2021

IER

October 2018

Name: M.C WELHAM

Relevant professional qualification(s) or body (if any):

Address: Street Farmhouse, The Street, Worth, Deal, Kent, CT14 0DE

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

October 2018

Give here brief details of any items that the examiner wishes to disclose .

IER

October 2018