REGISTERED COMPANY NUMBER: 01782119 (England and Wales) REGISTERED CHARITY NUMBER: 289520
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2022
for
Highgate Counselling Centre
Venture Accountancy & Tax Ltd 52 Bluebridge Road Brookmans Park Hatfield Hertfordshire AL9 7SA
Highgate Counselling Centre
Contents of the Financial Statements for the Year Ended 31 December 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | to | 6 |
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
Highgate Counselling Centre
Report of the Trustees for the Year Ended 31 December 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Review of Activities and Future Plans for Counselling Centre
With regards to Covid-19, HCC continued to operate as it had ended the year 2021, and remained uninterrupted throughout the year, with no further restrictions in 2022. Demand for face-to-face counselling remained low in the first quarter, but gradually increased throughout the year. By December, a majority of counselling sessions and initial consultations were being conducted face-to-face at the centre. HCC has continued to offer a hybrid service, of online and face-to-face counselling.
The centre directorship of HCC changed hands from Lois Elliott to Natasha Harrison in July 2022, with an appropriate length handover period. Although this was a significant loss and adjustment for the organisation, HCC appeared to metabolise this change with relative ease. Natasha spent July to December ensuring she contacted all members, to gain insight into the experience of those engaging with various aspects of HCC. The main findings were a wish to improve communications generally and opportunities to bring members together again following the understandable fragmentation and distancing, caused by the Covid-19 period, which the organisation was yet to recover from.
Graduation for all three years who missed their graduation due to Covid-19 was held in November. This also served as a space to thank Lois Elliott for her dedication over her significant time as Centre director at HCC.
Upon Natasha joining the organisation the administration staff were running on less than half the number required to cover the hours the centre was open. Administrative staff were also still trying to recover from and adjust to working back in the office. They were needing to bring together administrative structures, which had partly migrated digitally during the Covid-19 period. Over the period July to December, three new staff members were recruited and work began to establish where processes needed improvement and to build structured processes to establish reliable, efficient ways to capture clinical information digitally. These new processes had to consider some staff members and counsellors no longer came into the centre or saw clients face-to-face. Previous processes for recording clinical information relied more on in person contact with the centre.
Some expenditure was required for this return to the centre on the one hand, and also improving a working process that also accommodated the online work. This included updating some of the furniture in the clinic rooms and purchasing a new computer for admin and the Training Manager. OneDrive on the admin system also began to be utilised, so that information could be shared and stored safely and more effectively. This also enabled staff to work more effectively off-site and improved communications generally in the centre. Contacts held for electronic communications were reviewed. This enabled more reliable flexibility in communications with both discreet groups and the whole organisation. Regular news emails from the Centre director began to be sent to the whole organisation to communicate changes and to encourage transparency, identity and belonging again in the organisation. Advertising was also taken out in local publications to promote the counselling services and trainings. Publicity materials were designed and started to be distributed locally to help make the centre more visible. New, up to date GP lists were compiled ready to send out marketing information on a regular basis to GP surgeries from 2023.
Once improved procedures were in place for capturing clinical information, Xero was put fully into use to collect and record client contributions. This allows the centre to monitor with greater ease and monies owing. This process also required counsellors to adapt to changes in the way they communicated with the centre so that improved records could be kept. The organisation appeared to respond and adapt to these changes well.
Counselling Clients
Client numbers remained steady in 2022. By October 2022 there were approximately 90 clients. The centre income from counselling clients was slightly increased from £113,510.00 in 2021 to £117,437.81 in 2022. Income from initial consultations also remained steady increasing slightly from £1926.00 in 2021 to £2276.00 in 2022.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The activities of the Charity comprise contributions from clients and training course fees.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Page 1
Highgate Counselling Centre
Report of the Trustees for the Year Ended 31 December 2022
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
01782119 (England and Wales)
Registered Charity number
289520
Registered office
58a Highgate High Street London N6 5HX
Trustees
N A Nicolaides Director S W Radford Director Dr B Friedmann General Medical Practitoner Dr J M Seargeant Psychiatrist Ms V Wilkinson Counsellor N Cobill Barrister (resigned 23.2.23) Ms S Fawcett Director Ms H E Finch Group Analytic Psychotherapist
Company Secretary
Ms L J Newens
Independent Examiner
Vasilis Vasiliou FCCA Venture Accountancy & Tax Ltd 52 Bluebridge Road Brookmans Park Hatfield Hertfordshire AL9 7SA
Bankers
CAF Bank Limited PO Box 289 West Malling Kent ME19 4TA
Advisers
Investment Manager:
M&G Investment Laurence Pountney Hill London EC4R 0HH
CAF Bank Limited PO Box289 West Malling Kent, ME19 4TA
Approved by order of the board of trustees on 25 September 2023 and signed on its behalf by:
S W Radford - Trustee
Page 2
Independent Examiner's Report to the Trustees of Highgate Counselling Centre
Independent examiner's report to the trustees of Highgate Counselling Centre ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Vasilis Vasiliou FCCA
Venture Accountancy & Tax Ltd 52 Bluebridge Road Brookmans Park Hatfield Hertfordshire AL9 7SA
25 September 2023
Page 3
Highgate Counselling Centre
Statement of Financial Activities for the Year Ended 31 December 2022
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities 2 Investment income 3 Other income Total EXPENDITURE ON Other Net gains/(losses) on investments NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 2 327,679 1,871 - 329,552 304,943 (2,592) 22,017 150,379 172,396 |
Restricted fund £ - - - - - - - - - - |
31.12.22 Total funds £ 2 327,679 1,871 - 329,552 304,943 (2,592) 22,017 150,379 172,396 |
31.12.21 Total funds £ 21 293,385 1,261 11,329 |
|---|---|---|---|---|
| 305,996 | ||||
| 297,056 | ||||
| 3,736 | ||||
| 12,676 137,703 |
||||
| 150,379 |
The notes form part of these financial statements
Page 4
Highgate Counselling Centre
Balance Sheet
31 December 2022
| Notes FIXED ASSETS Tangible assets 8 CURRENT ASSETS Debtors 9 Investments 10 Cash at bank CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 12 NET ASSETS FUNDS 14 Unrestricted funds TOTAL FUNDS |
Unrestricted funds £ 54,427 31,300 45,407 121,146 197,853 (54,760) 143,093 197,520 (25,124) 172,396 |
Restricted fund £ - - - - - - - - - - |
31.12.22 Total funds £ 54,427 31,300 45,407 121,146 197,853 (54,760) 143,093 197,520 (25,124) 172,396 172,396 172,396 |
31.12.21 Total funds £ 59,870 32,403 47,888 91,083 |
|---|---|---|---|---|
| 171,374 (45,502) |
||||
| 125,872 | ||||
| 185,742 (35,363) |
||||
| 150,379 | ||||
| 150,379 | ||||
| 150,379 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 5
Highgate Counselling Centre
Balance Sheet - continued
31 December 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 25 September 2023 and were signed on its behalf by:
S W Radford - Trustee
The notes form part of these financial statements
Page 6
Highgate Counselling Centre
Notes to the Financial Statements for the Year Ended 31 December 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. OTHER TRADING ACTIVITIES
| Client contributions Training course fees |
31.12.22 £ 117,438 210,241 327,679 |
31.12.21 £ 113,510 179,875 |
|---|---|---|
| 293,385 |
continued...
Page 7
Highgate Counselling Centre
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31.12.22 | 31.12.21 | |
| £ | £ | |
| Dividends | 1,563 | 1,256 |
| Deposit account interest | 308 | 5 |
| 1,871 | 1,261 | |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| 31.12.22 | 31.12.21 | |
| £ | £ | |
| Depreciation - owned assets | 5,443 | 5,785 |
4. NET INCOME/(EXPENDITURE)
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
7.
| Employees No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 21 Other trading activities 293,385 Investment income 1,261 Other income 11,329 Total 305,996 EXPENDITURE ON Other 297,056 Net gains on investments 3,736 |
31.12.22 5 Restricted fund £ - - - - - - - |
31.12.21 7 Total funds £ 21 293,385 1,261 11,329 |
|---|---|---|
| 305,996 | ||
| 297,056 | ||
| 3,736 |
continued...
Page 8
Highgate Counselling Centre
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted funds £ NET INCOME 12,676 RECONCILIATION OF FUNDS Total funds brought forward 137,703 TOTAL FUNDS CARRIED FORWARD 150,379 8. TANGIBLE FIXED ASSETS Short Plant and leasehold machinery £ £ COST At 1 January 2022 and 31 December 2022 81,641 1,367 DEPRECIATION At 1 January 2022 21,771 1,367 Charge for year 5,443 - At 31 December 2022 27,214 1,367 NET BOOK VALUE At 31 December 2022 54,427 - At 31 December 2021 59,870 - 9. DEBTORS Amounts falling due within one year: Trade debtors Other debtors Prepayments Amounts falling due after more than one year: Other debtors Aggregate amounts |
Restricted fund £ - - - Computer equipment £ 7,706 7,706 - 7,706 - - 31.12.22 £ 5,050 - 8,750 13,800 17,500 31,300 |
Total funds £ 12,676 137,703 |
|---|---|---|
| 150,379 | ||
| Totals £ 90,714 30,844 5,443 36,287 54,427 59,870 31.12.21 £ 3,505 2,648 8,750 14,903 17,500 32,403 |
continued...
Page 9
Highgate Counselling Centre
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
| 10. CURRENT ASSET INVESTMENTS Other 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 13) Trade creditors Social security and other taxes Other creditors Deferred income Accrued expenses 12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Bank loans (see note 13) 13. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank loans Amounts falling between one and two years: Bank loans - 1-2 years Amounts falling due between two and five years: Bank loans - 2-5 years 14. MOVEMENT IN FUNDS At 1.1.22 £ Unrestricted funds General funds 150,379 TOTAL FUNDS 150,379 |
31.12.22 £ 45,407 |
31.12.21 £ 47,888 |
|||
|---|---|---|---|---|---|
| 31.12.22 £ 9,877 18,271 312 - 23,440 2,860 54,760 31.12.22 £ 25,124 31.12.22 £ 9,877 10,127 14,997 Net movement in funds £ 22,017 22,017 |
31.12.21 £ 9,637 16,142 - 43 17,080 2,600 45,502 31.12.21 £ 35,363 31.12.21 £ 9,637 9,877 25,486 At 31.12.22 £ 172,396 172,396 |
||||
continued...
Page 10
Highgate Counselling Centre
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
14. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General funds TOTAL FUNDS |
Incoming resources £ 329,552 329,552 |
Resources expended £ (304,943) (304,943) |
Gains and losses £ (2,592) (2,592) |
Movement in funds £ 22,017 |
|---|---|---|---|---|
| 22,017 |
Comparatives for movement in funds
| Unrestricted funds General funds TOTAL FUNDS Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General funds 305,996 TOTAL FUNDS 305,996 |
At 1.1.21 £ 137,703 137,703 Resources expended £ (297,056) (297,056) |
Net movement in funds £ 12,676 12,676 Gains and losses £ 3,736 3,736 |
At 31.12.21 £ 150,379 |
|---|---|---|---|
| 150,379 | |||
| Movement in funds £ 12,676 |
|||
| 12,676 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General funds TOTAL FUNDS |
At 1.1.21 £ 137,703 137,703 |
Net movement in funds £ 34,693 34,693 |
At 31.12.22 £ 172,396 |
|---|---|---|---|
| 172,396 |
continued...
Page 11
Highgate Counselling Centre
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
14. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General funds TOTAL FUNDS |
Incoming resources £ 635,548 635,548 |
Resources expended £ (601,999) (601,999) |
Gains and losses £ 1,144 1,144 |
Movement in funds £ 34,693 |
|---|---|---|---|---|
| 34,693 |
15. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2022.
Page 12
Highgate Counselling Centre
| Detailed Statement of Financial Activities for the Year Ended 31 December 2022 INCOME AND ENDOWMENTS Donations and legacies Gifts Donations Other trading activities Client contributions Training course fees Investment income Dividends Deposit account interest Other income CJRS grant Total incoming resources EXPENDITURE Other Wages Pensions Training course expenses Room hire Trainer, tutors and other fees Sundry course expenses Search fees Rent Consultation fees Subscriptions Cleaning Property maintenance Short leasehold Plant and machinery Bank loan interest Support costs Management Light and heat Telephone |
31.12.22 £ 2 - 2 117,438 210,241 327,679 1,563 308 1,871 - 329,552 156,480 213 12,502 650 45,697 3,528 18 45,680 3,345 1,714 2,061 1,118 5,443 - 1,011 279,460 4,174 1,784 5,958 |
31.12.21 £ - 21 |
|---|---|---|
| 21 113,510 179,875 |
||
| 293,385 1,256 5 |
||
| 1,261 11,329 |
||
| 305,996 132,160 633 9,443 2,178 50,623 5,240 720 35,788 1,765 1,638 2,124 33,123 5,443 342 597 |
||
| 281,817 3,653 1,658 |
||
| 5,311 |
This page does not form part of the statutory financial statements
Page 13
Highgate Counselling Centre
Detailed Statement of Financial Activities
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 December 2022 Management Finance Sundries Bank charges Other Insurance Postage and stationery Sundries Email, hosting & IT costs Governance costs Accountancy fees Total resources expended Net income |
31.12.22 £ 3,321 1,623 4,944 1,250 2,436 - 7,683 11,369 3,212 304,943 24,609 |
31.12.21 £ 477 1,275 |
| 1,752 4,151 607 57 417 |
||
| 5,232 2,944 |
||
| 297,056 | ||
| 8,940 |
This page does not form part of the statutory financial statements
Page 14