Company No. 1780488 Charity Registration No. 289106 ORCHESTRA OF STJOHN'S UMITED {A COMPANY LIMrrED BY GUARANTEE) ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 INDEX Page 1 2-3 Legal and administralNe infomlation Trustees. Annual Retvt Trustees. responsibilities Independent Examiner's Rq)ort ststement of financial aclivities Balance Sheet Notes to the acccwjnts 8-11 ORCHESTRA OF ST JOHN'S UMITED {OSJ) LEGAL AND ADMINISTRATIVE INFORPAATION Directors and Trustees: Peter c￿JS1nS (Chairman) Wiifred Eat David McL3ren Emlna Chamberfain Jane Ca Sami Cohen Mtchele Smith The diredors of the OSJ. a charitable company (the Charity), are also its Trustees foT the purpose of charity Members of the (x)mpany: Peter Cousins Christine Calms John Lubbock OBE Artistic Director John Lubtryxk OBE Registered offi￿.. 22 Anna Pavlova Close Abingdon Oxon OX14 1TE Independent examiner: Sheila Parry FCCA SPX Oxford pea￿ House Paradise Street Oxford OX1 1LD Bankers- Metro Bank plc One S￿MptOn Row London WC1 B SHA ORCHESTrA OF ST JOHN'S UMtTED REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022 The Trnstees, who are also directors of the Charity for the PUTPOSes of the Companles Act 20(￿. p￿sent their report wtth the financial state￿nts of the Charity for the year ended 31 August 2022. The Trustees have adopted the prov&stons of the "Statement of Recommended Practi￿ - Accounting and Reporting by Charilies" (revised 2005) in preparing this annual repcml arKI financial statements. STRUCTURE. GOVERNANCE AND MANAGEMENT Governing document The organisalion is a charitable company limited by guarantee. wittwt having 8 share cakital, intx)waled on 22 December 1983. The company was established under a Memorandum of Association which establtshed the objecls and rThers of the ￿)MpanY and is govemed ￿der its Artrcies of ksociation. Each of the members has guaranteed to meet debts of £1 in the event of wnding up. The company is 8150 a registered charty (number 289106). R¢¢TUitment of Trnstees The Board considers suggestions for new DireclcK5 and Trustees vhjo are then, rf appTopriate. either co-opted by the Board or elected by the mefflbers to serve as dwtors of the o)mpany and trustees of the Charity. An appropriate indudion and training procw is followed for new Trustees, lailor￿1 to their existing knowtedge and experien￿. Organlsational stru¢ture Direclors are unpaid non-executives who mt quartety, or moye often rf needed. Day-to-day operations are under the control of John LubbcK*, the Artistic DireckK. supported ty the GeneTrl Administrator. Rèlated parties As de18iled in the previous yearfs Accounts, the O&i ino)rpordted the charity MUS￿ for Autism (for which its Artistic Director John Lubbock is a Icyjnding trustee and provides mallagement services) into the OSJ as of 31 August 2020. The OSJ continues lo provide Musicf¢xAutism IMfA} con￿rtS desvJned lo stimulate and entertain (*ildren with autism and their families. These Changes have been formatty registered ￿th iN)th the Chaiilies Commissi(Jn and Companie5 House. Risk management The Trustees regularly review the risks the Chariiy faces. prm)riti￿ng them in lerms of potential impact and likelihood of occurrence and idenltfying means of mitrgating the risks in line with a risk profile accepted by the Board. Objects The objects for which the Charity has been establthed are, as set ¢Jut in the Memorandum of Association, to advance and promote the education of the public in the know￿dge. underslanding and appreciation of music and in parbcular by the prowsion and presenktion of public concerts. Charity's Maln Airns Perfomiing memo￿bIe music to a broad audien￿. Developlng and nurturing young talent. Using music as a force for good. thereby enrichin9 the lives of autistic children (through MfA) and othetS that are disadvantsged. Bridging cultures and creating community and under51anding through music. Slgnificant Aetivity The Trustees confirrn that they have complied with the duty in Secti￿ 1715) of the Charilies Act 2011 to have due ￿gard to the public benefrt gUKlan￿ wblished by the Charity Commission. As COVID lockdowns ended. we resumed our concert seawns at SJE Art5 Oxford and al Dorthester Abbey. Mobilising our audience base was a key concem. Increased marketing addressed reduced attendances in the autumn and resulted in seU-OUt events in December and the New Year. Sales patterns had however changed - tickets are selling much later than we-kKkdown - bul we find that popular programmes continue to sell well. Bringing forward the start limes ol (¥)ncerts to 7pm (6pm on Sundays or holidays) also had a positrve impact. Off-sLgge student workshops at 0x[c￿4 SFitres Academy W to the inclusK)n of 2 moving pie(Es in a Dorchesler con￿rt. We expanded our Serenading programme for patients in mental health wards at the Littlemore. to now include ￿X Oxford Community hospitals and care ho[T￿S. We gave over 500 C￿￿rt tickets lo NHS staff. MfA resumed in-person concerts at SEN Sd￿￿15 in Oxlor(Ishire and further afiekj. wilh a total of 65 sessions. The review of our MfA programme. aimed at strengthening the offering and ensuring it continues to meet the needs ot these disadvantaged Child￿n. has comFleted slage 2- assessment, school questionnaire, preparation of online resOUr￿- and now moves to stage 3 - v4cKking with four hxal schools to trial new techniques. Stage 4 will be to invite music organisations in different parts of county to set up their own MfA programm95. Looking forward, autumn 2022 saw a concert ts Ukraine in Ihe Shetdonian Theatre, sponsored by Chemel College in association with the Kyiv Bouquet Music Festival and Oxford University Ukraine Society and featvring the Kyiv Chamber choir. We also perfOrffl￿l, al the Tetbury Festival, a ￿nCert P￿ty￿ned by the pandemic. Finalty. plans are underway tr a concert in DorcFEster Abbey by rnusicians with autism - the last was a sell-out! The Charity continues to rety on the swport of professional a(fvisers in the areas of donations, public relations, marketing, and Sales. Volunteers The charity encourages volunteers to Corrtrlt￿te their Irme and enthusiasm. developing their thlls in arts administratron alongside the permanent team. Notable is the suppjrt provsded on finance and accounting FINANCIAL REVIEW Accumulated reserves (Total Charity Funds) The main aim for the Trustees and management of the Charity ts to ensure that its operations produce a positive ash flow. During 2021122 an overall surplus of £55.862 was recorded forthe OSJ. Cumulative reseFves reflect this. and the transfer of MfA monies (Restrictlve Funds). pr￿u￿ng overall reserves of £338,661. Thts amount is committed as a fvnding agaI￿t econom￿ headwinds and for the devetopment ofluture programmes. Principal funding Funding is a mixture of personal donations, grants {trustsltoundathJns). corp(Kale sponsorship & ticket income. Reserves Policy The aim of the Charity's reseTves wlicy is to ensure that its ongoing and fulure acttvrties are reasonably protected from unexKEcted Varian￿ in In￿Me and e￿nditure. The OSJ'S incoming resources are potentially volatile as a high percentage of its InC￿e comes frorTT donatirms. grants, and sponsorship. This needs lo be balanced against spending on its prog￿rnme of concerts. The Chainnan regltlarly remews the resour￿ avali able to the CharÈty together wth its creditor and debtor positions. The review (xjnsiders the financial risks assockated with different income streams, expenditure cat￿OrieS and balan￿ sheet tterns together wtth the tharity's abilty to meet ￿se from realisable fvnds. Plans for future periods The TTUStees plan to maintain the progress achieved in previous yeats in increasing the Charity's funds and to oper*e wlhin the finan(ial meens available to the Charity. TRUSTEES ' Trustees who held offi(E during the peri(xY are listed on page 1. One of the Tfustees, Peter Cousins, is also a member of the Company ak)ng wth Christine Cairns and John Lubbock OBE. Approved by the Board of Direct(Ks on ///!ik> 4and signed on its tehalf by Pe usins. TrusteelDirector ORCHESTRA OF ST JOHN'S UMrrED TRUSTEES. RESPONSIBILMES The Trustees (who are also directors of OSJ for the purFx)ses of company law} are responsible for preparing the Trustees, Report 2nd the financial statements in a￿OrdanCe appl￿ble law and Uniled KHigdom Accwnling standards (United Kingdom Gener￿[Y Accepted A¢0￿nting Practice). Company law requires Ihe Trustees to prepare fin￿{￿al statements for eath financial year which give a t￿e and fair view of the statfrof-affairs of the charitat￿e company of the incomin9 resour￿$ and application crf resources. ind￿1ng the income and expenditure. of Ihe charitatrde company for that year. In preparing the finan(xal staternents, the Trustees are required to: sele(X suitable accounting polioes then apply them (XMTSiStenty. observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and tNudent state whether appli¢xble UK AccA)urting Standards have been fo￿oWed. subject to any materÉal departures disdosed arKJ explained in the financial statements,. prepare the financial ststen*nts on the gryng concem basis unless it is inappropriate to presume that the Charity wll continue in operation. The Trustees are responsible for ensurtng the Charity keeps rKoper aco)unting records which disd05e with reasonable accuracy at any time the fsnallcial posttton of the Charty and whth enable them to ensure that the accounts comply with the Companies Ad 20C6. They are aL%o responsible for safeguarding the assets of the Charity and her￿e for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Board of Directors on /ity..I./A2 and signed on its behaw by: Peter Cousins TrusteelDireGlor 5 ## **INDEPENDENT EXAMINER’S REPORT** ## **TO THE TRUSTEES OF THE ORCHESTRA OF ST JOHN’S LIMITED** I report to the charity trustees on my examination of the accounts of Orchestra of St John’s Limited (the Company) for the year ended 31 August 2022, which are set out on pages 6 to 11. ## **Responsibilities and basis of report** As the Trustees of the Company (who are also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. The company’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants. ## **Independent examiner’s report** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe: - accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act: or - the accounts do not accord with those accounting records; or - the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the Charities SORP (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Name of examiner:** Sheila Parry FCCA **Name of firm:** SPX Oxford Ltd **Relevant professional body:** Association of Chartered Certified Accountants **Address:** Peace House, Paradise Street, Oxford OX1 1LD ## **Date: 8 December 2022** ORCHESTRA OF ST JOHN'S UMITED STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31 AUGUST 2022 Note Unrestr4Cted Restricted Total Total 2022 Unrestricted Restricted 2021 Income Donations and legacies Charitsb activities Other trading 3ctivitiÉs Investments Other Total incoming resources 175.322 83AIO 258.732 197,640 67,262 264,902 119.623 119.623 44.534 44,534 17 55 21 29 294,982 83.427 378,410 242,195 67,271 309.466 Expendlture Raising funds aritable artivrties Other Tt)tsl resources expended 5,350 1.25D 6,600 246,970 70,778 317,748 155,3D6 98,737 254,043 250.870 71.678 322,548 160.656 99,987 260,643 Net incomel- expenditure Transfers between funds Net movement in funds Investment ains/llosse5 Nèt movement in lunds 44,112 11.750 55.862 81,539 - 32,716 48,823 - 19.548 19.548 44,1 11.750 55,862 61391 - 13,168 48,823 44,112 11.750 55,862 61,991 13,168 48,823 Recondliation ol funds". Total funds brought to￿ard 204,680 78.119 282.799 142,689 91,287 233.976 T(ytal funds carried forward 248.792 89￿69 338,661 78,119 282,799 The notes 8re ￿ pages 8 to 11 fonn part of these accounts. The statement of fin8ncFal activities inccrFK)fdtes the income and expenditure acix)unL The result for the year derives from thntinuing acbvities and there are no gains or losses other than those rewgnÉsed through the statement of financial activities. ORCHESTRA OF ST JOHN'S LlhlTfED (Reglstgred company No. 1780488) BALANCE SHEEF AT 31 AUGUST 2022 2022 2022 Note 2021 2021 Tangible fixed assets Current assets DebtOF5 44.234 304.797 349.031 14,034 278.054 292,088 Cash at bank and in harKI Credltors: amountsfallinEdye within one year - 10,370 Net current amets Credltors: am¢)untsfalling due in mole than one ￿ar Net assEts 338.661 282,799 io 338,661 282,799 FuNls (Charivs Reserves) Restricted funds Unrestricted fundsgeneral Designated Total Charity Funds 89,869 248.792 78,119 204.680 li 338,661 282,799 The direclfxs considerthat for the year ended 31 August 2022 the o)mpany was entttled to exemptir)n from audit under Section 477 of the Companies Act 2006 relating to small companies. No member or members have deposited a notice requesting ￿ auditfor the CU￿ent financial year under Section 476 of the Act. The directors acknwtedge thew resFionsibilities for ensuring th* the company keeps accounting recfflts which comply with Section 386 and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the ffinanryal period and of its surplus or deficit for the financtal period in accordance with the requirements of Sections 394 & 395. and whith otherwise comply wtth the requirements of the Companies Act 2006 relating to accounts, so far as appliCa￿e to the o)mpany. The financial slalements have been wepared in aC0)rdan￿ with provIs￿nS applicable to cffiipanies subject to the small (x)mpanies' regime under the Comp8nies Act 2006 and UK Generaty Accepted Practice as Ft applies from Septen7ter 2015. The financial statements were approved by the Boar(l rf Directors on ///>&rfAland were Sign￿ on its behalf by: Peter Cousins TrusteelDirector ORCHESTRA OF ST JOHN'S LIMrrED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 ACCOUNTING POUCIES Basis of preparation The Charity constilules a publrc beneffit entity as defined by FRS 102. The finantial statements have been prepared in aeAX)rdance vAth Accounting and Reporting by Chartthes.. Statement of Recommended Practice applicable to charities preparing their accounts in att0rd2ll￿ wilh the Financial RepK)rting Standard appli(zble in Ihe UK and Republic of Ireland IFRS 102), the Financial Rew)rling Standard applicable in the United Kingdom and Republic of Ireland IFRS 102), the Charities Act 2011 and UK Generally A￿ple￿ Practice as it applÉes from September 2015. b) Income l in(L)ming resour￿ are induded in Ihe Statement of Fina￿￿al Activities (SoFA} when the Charity is legalty enliled to Ihe Ir￿ome after any performan￿ conditions have been mel the amount can be measured reliabty. and it is probatAe that the incomé will be received. The foltow.ng Sp￿fiC potiaes are applied to Parti￿lar categories of in¢ome: Donallons - For don*ions to be rec(yJnised the Chartty wlll have been notified of the amounts and the ￿t￿ement date in writing. If the￿ are o)nditK)ns attached to the donation and this requires a level of perf0m￿nCe before entitlement czn be obtained, then income is deferred until those conditions are fully met or the fulfflmenl of those conditions is within the nlrcA of the Charity, and it is probable thal they will be fulfilled. Grants - Income from govemrnent and other grants are rwnised at fair value when the Chatwty has entitiement after any perf0M￿nce conditions have been rnet, it is probable that the income will be received. 2nd the affl(￿nt can be measured reliatly. If entitlement is not me( thell these amounts are deferred. Donated goods. faclllties. and seryices - Donated facilFttes and donated professional services are recognised in in¢ome at their fair value when their economic iEnefit is probable. it C2n be measured reliably, and the charity has control over the item. F8ir value is detemiined on the basis of the value of the gift lo the Charity- For example. the amount the Charity would be willing to pay in the open market for such f￿ilitIeS and Se[w￿5. A cy)Thesponding amount is rwnised in expendibjre. Expenditure l expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. ExpendFture is recognised where there is a legal or constructive obligation to make payments to Ihird parties. il is probab￿ that the setuement will be required. and the amount of the obligation can be measured reliably. It is categorised under the following headings". Charitable expenditure- These are c¢)sts incuffed on the tharitable activities. induding support costs and costs rdating to Ihe ￿veman￿ of the Charity apportioned to Char￿table actEVities. All costs are alkxated betsveen expendilure categoiies of Ihe SOFA on a basis designed to refiect the use of the resour￿. Costs relating lo a particuEar actrvity are allocated directty. Support costs allocatlon Support costs are ttKW that assist Ihe work of the Charity but do not directly represent cheritable activities and indude Offi￿ costs, governan￿ costs. and administrative costs. They are incurred diredy in support of expendilure on the objects of the Charity and indude project management carried out. Where support cannot be directly attributed to particular headings, they have been allocated to cost of ￿lSIng funds and expenditure on tharitable activities on a basis (xjnsistent use of the resour￿5. d) ORCHESTRA OF ST JOHN'S LIMrrED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 (continued) Fund a¢￿untIng Unrestrtcted funds are avaikNe for use at the di5creti(M of the Trustees in furtherance of the general objectives of the Chartty and which have not been desrgnated for other purposes, whereas restricted f￿dS are limited in their pury)ose or apF4ication. Golng concern The Trustees consider that there are no material uncertainties as lo the organisatiors's abilty to be consider as a going concem foT the next 12 months. SURPLUSI(DEFICIT) ON ORDINARY ACTivmES 2iJ22 2021 Surplus /- deficit is stated after charging- Independent Examiner's fee 360 360 DONATIONS AND LEGACIES Unrestrlcted 2022 2021 Grants and donations 175.322 175,322 83.410 83,410 258,732 258,732 264.902 264.902 INCOME FROM CHARrrABLE ACTIVMES Unrestrlcted Restrict 2022 21721 Fees and concert income Orchestrd Tax Relief 81,089 81,089 36,2CX) 38,534 119.623 38,534 119.623 8.334 44,534 COSTS OF CHARrrABLE ACTivmES Unrestricied Restritted 2022 2021 Costs of eoncert performances Costs of concerts and events Support costs 132,357 114,612 37,895 32,883 170,253 147,495 115,429 138,614 246,970 70,778 317,748 254,043 ORCHESfRA OF STJOHN'S LIMrrED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 (continued) REMUNERATION AND EXPENSES None ofthe Trustees re￿Ved any ￿MUneratIon during the year. Ex￿nSeS inatrred by the Trustees are not reimbursed. The Charity d¢Jes not have any ernpfoyees. TAXATION The Charity is registered under the Charthes Act and 8tvlies income wholty for charitabte purp)ses. The Chaiity is therefore exempt from taxati￿ on most soun%s of inccffie and capital gains under Section 505 of the Income and CorFof2tion Taxes Act 1988. The Charity is entitied to make a daim for Orchestral Tax Relief. a relief which is av2ilable on certain qualifying eynditure on cortert pr(rtludion costs incurred on or after 1 April 2016. The Charity expeds to make a claim for the peri(xJ to 31 August 2022 of £38.534 (2021.. £8,334). DEBTORS 2021 2021 t￿nationS receivable other debtors Prepayments 5,7(M) 38.534 5,700 44.234 14,034 Other debtors relate to Ihe Orchestral Tax Relief credit reCeiVa￿e in respect of the current and prior financial year. CREDITORS." AMou￿rS FALLING DUE I￿rHIN ONE YEAR 2022 2021 Accruals Deferred income Loan from Artistic Director Other creditors 1,140 5.081 1,140 4,150 8.150 10,371 9.290 The deferred income relates to donations received low8rds the cx)St olevents and ticket sales in respect of concerts to take pla￿ in the followng finanaal year and grants spanning across the year end. Loan. from Artistic Director. In discussions tt was agreed that a resKlual amount of £4,150 due for repayment in 2021122 ￿ rolled over for repayment in 2022123 CREDrroRS: AMOUNTS FALLING IN MORE THAN ONE YEAR 2022 10 202L Loan from Artistic Director (see above) li ORCHESTRA OF ST JOHN'S LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022 (contlnued) 11 ANALYSIS OF FUNDS Balan 3131 August 2021 Trnn5fer (to) I frorn unrestrirted funds Balan at31 August 2022 Income Expendlture Restrlrted funds Arts Council Grant Arts CouncilJoumey grant Korean Youth Orchestra Music for Autism -226 -226 226 226 6,742 71377 6,742 83,127 83,427 71,678 78,119 83,427 - 71,678 89,869 MfA, a5 a separate charity (registered charity number 1093907). was wound up as at the end of 2020121. Their funds are now held by the OSJ in a separate Restricted Funds acs)Junt. Balance at31 Augusi 2021 Transfer {tol I from unrestricted funds BalaTrce at31 AUg￿t 2022 Inuxne Expenditu Unrestricted funds General unrestricted funds 204,680 294.982 - 250.870 248,792 204,680 294.982 - 250,870 248,792 12 STATUS OF THE COMPANY The Orchestra of St John's Limrted is a tharitable company limited by guarantee. The liability of Ihe members of the charitable company is limited by their guarantee to contribute the 5urn of £1 each tOW8rds the liabilities of the eharitabte company in the event of liquidation. 13 ULTIMATE CONTROLUNG PARTY AND RELATED PARTY TRANSACTIONS The company is controlled by Its mernbe￿. The ultimate controlling parties are John Lubtock, Christine Cairns and Peler Cousins12021= same). PayTnents totalling £67.600 (2021: £58,7&J) were paid to the Artistic Directcw during the year. During the year the Charty received £8.050 from Ttustees (2021: £2,600). No arnounis were outstanding at the year end.