Chacewater Village Hall ANNUAL REPORT 2025 st For the period I" January 2024 to 31 December 2024 Charity Commission Registered Number: 289081 Pur ose of the Chari Chacewater Village IIall is held in trust for the purpose5 of a community venue for the use of th¢ inhabitants of the Parish of Chacewater in the County of Cornwall, without distinction of liticai, religious or other opinion4 including use for meetings lectu￿5 and classe& and for other fomis of recreation and letsure-time 0￿UPatIo￿ with the objed of improving the conditions of life for thc said inhabitants. Governanee of the Chari Chacewater Village Hall is governed by the Trust Deed dated August 1984 and upjated 3 May 2001 &s agreed with the Charity Commission.The Board of T￿￿eeS is reswnsible for r¢¢ruiting, r¢trdining and trdining new Truslees. The committee recognises the problem of the reducing size of its Board of Trustees and is actively trying to r￿rUit new members. To help the committee achieve the aims of the Charily a number of policies have been Created such &$ Health & Safely of the sL7tT. Fire Regulations. Risk Assessment etc. The policies a regularly reviewed and. where necessary. updated particularly when new legislation comes into being. These policies ar¢ mad¢ available to hirers. The Committtt is responsible for overseeing the day to day nmning of the Charity and for ensuring its pU[￿s¢S and polici¢s are maintain￿. Board of Trustees- Structure & Mana ement The Board of TTUStees should be made up of representatives from at least the following organisations:. Chacewater Bowling Club Chacewater CP School Chaccwater Football Club Chacewater & District Horticulture & Fancsers Show Society These organisations are invited annually to nominate their representative. All other village organisattons are invited to send representatives via the parish ma8azine"What's On in Chacewatrf. Unfortunately. several of the originally named organisations no longer choose to send any r¢presentation and some no longer exisL The organisations represented this year in¢lude: Cha¢ewater Millenium Green Trust Chacewater Player5 Chacewater Energy Group Cha¢ewat¢r Projects Chacewater Parish Council St Paul's Church Cl￿atEr & District Horticulture & Fanciers Show S(Kiety cha￿Water Millennium Green Trust Chacewater Parish Council Chacewaler Players Chacewater Projects St Paul's Church (ch￿¢Water Energy Group being a committe£ under the umbrella of Chacewater Projects) Page 2 Attendance at meetin Of the organisations able to be repre￿71￿ 7 continue to have nominated representatives. Attendane¢ at meetings has been good this year. Many rnembers and other interested people have given a lot of time towards the running of the hall. In addition, there are other members elected annually from the Parlsh. these being people who show an interest in the well-being and running of the Village Hall. This number is always a maximum of one than the number of organisations represented. So far. we have not y¢t had to have an election. there never having been MO￿ people than we can take! This committee elects at its Annual Meeting a Chairniaffj Vice£hairn)an, Secretary and Treasurer. Meetings are now held in January. March. May, July. S¢ptember and Nov¢mE¢r in each year with an extra mttting aftcr the AGM in March if it is necessary. and extra meetings Can be Called if need arises. The Annual Cienernl Meeting is held in March. Public Benefit Th¢ aim of Chacewater Villagc Hall is to provide facilities in the interests of social welfare, recreaiion and education for the residenL8 of the Parish of Chacewater and the wider community, with thc object of improving conditions of life and to give a venue suitsble for safe and meaningful activities. At our AGM Trustees follow the 8uidancc given by the Charity Commission by considering the purposes and the aims of the Chacewater Village Hall Trust Deed to ensure that wc continue to give the benefit and value to the community. Summa of Main Achievements Over the last 12 months thc nurnbcrs using thc hall's facilities have conlinued to grow. We are pleased to see an increase in the number of bookings by locals for parties etc. as well as activities and organisations encournging ￿sIdents to participate in a variety of ways eg ZUM￿ Line Dancing, Yo84 Pilate& Choir% Orchestra and Well Being Groups etc Our wooden decking allowing entry and exil to Killifreth R¢)om w&$ replaced &$ it was beginning to wear badly. The size h&8 been increas¢d as il v￿5 felt more space w&$ needed to allow easier wheelchair access and enable better use for weddings etc. This was completed in August and is made out of more robust composite decking lths. The online l)ooking system continue5 to be popular and wier to adminis￿r. We Gontinue lo try and ensure the hall is an attractive, friendly and M￿le￿n Iwking venue for our customers. Page 3 Hire Char es As Chacewatcr Village Hail is prin¢ipaily for thc use of the ￿Sidents and organisation5 of Chac¢wat¢r Parish we have a discounted hirc charge for these. Org8nis&tions that regularly use the Village Hall but are from outside the Parish Boundary are granted a lesser discount. The result As that those from outside the Parish help to give Chacewater residents and organisations a venue that can be hired at a reasonable cost. Current hire charges per session are shown below: ROOM Standard Hire cba £53 £66 Regttlar Non-Parisb cha￿￿ter Residentslorganisatiolls MAIIY HALL £42 £53 £29 £34 £47 Fri Evening Sat. Ev¢ning £120 No Regular Sun. Evening KILLIFRETH Sat. Evening WHF.AL JANE £68 £32 £53 £56 £24 £32 £39 £18 £18 £25 £19 £1] There is a refvndable deposit ¢hargd against lossld8mage when havtng alcohol of £200. In addition to these charge4 hirers are given the option of using our caretaking service. This servic¢ 1% one whereby the booking otYic¢r can arrange with one of the stsff io set out a room for the hirer. meet them at an agreed tirne to ensure they have all the facilities they require. At the ¢nd of the hire everything is cl¢ared away for them and th¢ r(K)m l(Kk¢d. We currenily add £23 to the hire charge for this service, the whole of which is paid to the member of staff. The £23 repres¢nt$ 2 hours of work. Chaeewater Village Hall makes nothing on the arrangement. Page 4 Chairman's Re ort on to the Annual General Meetin Villa eHall March 2025 of Chacewater This past year h&$ seen usage of the hall continue to increase with more organisations and aclivities enjoying the facilities we offer. New groups have included wellbeing and digital skills cl&sses aimed at older rnembers of our community. Th¢se are well support¢d. The enlarged patio area at the front of the hall has proved proven popular gTving users more spac£ for breakoul time and allowing more naturnl light into main hall. After a lot of discussion we replaced the old decking le*ling up to the Killifreth room with an enlarged arca made from Com￿s11e material which is hardwearing and has lower mainlenance requirements. This gives better wheelchair access and allows freer movement of people who wish to use the outside space. An unexpected IM)nus h&s been that several lengths of timber from the decking. still in good condition. werc donated to our local comrnunity garden. The wix)d has been repurposed into a couple of planters for the church. a sturdy surround for chippings and a useful sL￿d for the plant sale area- a real community benefiL The hall continues to k a popular venue. Our annual maintenance programme and wrne improvernents have ensured a well-kept facility that is admired by many. Our online booking system now been running for over a year and is popular with our hirers. Thanks to ihe volunteers who oversee ihis. My thanks also to the staff and committee for their effots to supp)rt our outstanding venue. Alan Crocker Chairnian, Chacewatcr Village H￿1. March 2025 Page 5 CHACEWATER VILLAGE HAJ TRUSTEES. ANNUAL REPORT AND ACcOU￿s YEAR ENDED 31 DECEMBER 2024 ch￿lty Commission Tegistered number. 289081 Address: Churth Hill, Chaccwatcr. Cornwall TR4 8PZ Trustees: Brenda Bailey Angela BKkham Malcolm Beckham John Carley Terie Chesworth Alan Crocker Noel Crocker Jean Koerner Linda Shevlin Paul Shevlin Richard Simmonds Proftt8ional adviqors Bankers HSBC, 17 Boscawen StreeL Truro, TRI 2QZ independent examineTS Howards Accountant Suite 17. CamlKirne Business Centr4 Weeth Camborne TR14 7DB Structurfy GoverDaDce and MaM*gement Governing document: Trust decd dated 3rd May 2001 Inveslm¢nt powers: The trus*es have absolute discretion over the choice of investments. Page 6 Financial Review The accounts show that there has been an increase in income over the last year from £43,906 {2023) to £50.026 (2024). This is due to a significant increase in money received from the use of the hall as well as a doubling in inteTest earned over the year as rates have risen. It is good to see the hall continues to be well used and as part of our effort to keep the hall's appeal we put in new decking at a cost of £28,564. This h&$ been capitslised as a tsngible fixed asset. stsff costs continue to risc but the cost of utilities has gone down due lo our fixcd rate electric tariff and a redu¢iion in oil cost oveT the year. Overall th¢ expenditure w&8 £44.547 (2024) wmpared with £47.835 (2023). We anticipate that income will continue to rise slightly in 2025 though the Inte￿St on our savings is likely to fall with the decr¢asc in ratcs. Gcncral expenditure on services, staff costs will rise as well. We are trying to reduce eleclrical costs by in5trdlling l.FD bulbs as appropriate. We hope to continue to make a small profil on our nornial income / expenditure Reserva: The reserves are held to cover the upkeep of Chacewater Village Hall and to cover any future deficit arising, in order that the Hall can continue as a CA)mmunity venue. At 31 December 2024 free reserves (excluding th0￿ held as fixed &ssets) stood at £126.226 Sign¢d on behalf of the Trustees on by -Zoz Page 7 CHACEWATER VtLLAGE HALL STATEMENf OF FINANCIAL AcrIvrriES YEAR ENDED 31 DECEMBER 2024 Unrestricted FuDds 2024 2023 Income Hire of Hall Drink Sales Bank Interest Grant FITS Mis¢ Total incoming resources 42,481 38.770 5,332 2.776 2.213 2.196 Expenditure Utilities Clcaninglmaterials Staff F4uipment Drinks Rcpairslmaintenance Insurance Office Bank charges tkprcciation Independent examiners rep)rt Total resour¢&s expended 5,043 1,775 20,029 263 5,466 1.510 17.621 214 7,210 1,812 2,481 12,937 1.746 1334 76 5.589 342 5,503 354 Net income I movcmcnt in funds 5,479 (3.929) Recollcilialion of fund$ Total fiinds brought forward 409,524 413A53 Total funds carried forward 4119 Pagc 8 CHACEWATER VILLAGE HALL BALANCE SHEET AS AT 31 DECEMBER 2024 2024 2023 Note Flxed Assets 288,777 265,716 Current Asgets Debtors and prepayments Lash at bank 2.698 126 565 129263 3.122 146.187 Curr¢nt Liabiliti Cr¢ditor5 and accruals {3,037) (2.379) Total Assets les8 Current Liabilities Unrestricted funds Balance as at 31 tkcember 2023 Net incoming l (outgoing) resources for th¢ year 409.524 413,453 5.479 (3,929) BAlanc¢ 88 at 31 December 2024 The financial ststements have been prepared in accordanee with FRS 102. Approved by the trustees and signed on their irhalf by: Signature: Print name: Date: Page 9 CHACEWATER VJLLAGE HALL NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2024 I. ACCOUNTIIYG POLICIES (a) Statement of compliance Th¢ financial siaiements have been prepared in acconlance with Accounting and Reporting by Charities: Stsiement of Recommended Practice applicable to chartties preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republi¢ of Jreland (FRS 102) (effective l January 2019)- (Charities SORP (FRS 102)). (b) Basis of preparation Chacewaler Village Ilall meets the definition of a public b¢nefit entity under FRS 102. Assets and liabilities are initially recognised al historical cost or transaction value unless otherwise stated in the relevanl accounting policy notes. (c} Going Concern The trustees consider that there are no material uncertainties aknui the Charity's ability to continue &$ a going concern nor any significant areas of un¢crtainty thal affect the carrying value of assets held by the charity. (d) Income Income and inteTCSt received are included in the Ststcmenl of Financial Activilies (SOFA) when receivable. (e) Expenditure Expenditure is included in the accounts on an accru815 b&8iS. {f) Fixed assets Assets Costing £500 or morc are capitslis¢d as tangible f￿ed &55ets and arc Carried ￿ cosi less depreciation. Depreciation has been provided in the accounts on the ft?Ilowing basis". Freehold Land and Buildings- 20/0 reducing balance. Plant and Equipment - straight line. Computer Equipment_ 200/0 Straight line. Page 10 CHACEWATER VILLAGE HALL NOTES TO THE ACCOU￿[S AS AT 31 DECEMBER 2024 (g) FiDancial Instrnm¢nts The charity holds the following financial instruments Short lerni trade and other debtors and creditors Cash and bank balances All financial instruments are classified as basic. The chftrity has chosen to apply the recognition and measurement principles in FRSIO2. Financial instruments arc rccognised when the charity becomes party to the contractual provisions of the instrument and derecognIse￿ when in the case of assets, the contractual rights to c&8h flows from the assets expire or substantially all the risks and rewards of ownership ar¢ transferred to another party, or in the case of liabilitias. when the charity's obligations are dischar8¢d, expiTe or are cancelled. 2. FIXED ASSETS Freehold lalld and Plant & Computer butklings Equipment Equipment Total Cost At l January 2024 Addition5 Disposals At 31 t)ecember 2024 413,763 28,564 995 750 415.508 28,564 995 750 444 072 Depreciation At l January 2024 Charged during the year Eliminated on dIS￿saIS At 31 December 2024 148.047 995 750 149,792 5,503 5,503 153.550 995 750 155,295 Net book value As at 31 t)ecember 2024 As at 31 December ?023 288.777 288.777 265.716 265.716 Pagell CHACEWATER VILLAGE HALL NOTES TO THE AccouNfs AS AT 31 DECEMBER 2024 3. DEBTORS 2024 2023 Hire of Hall debtOTS Accrued bank interest ,735 963 2,270 852 4. CASH AT BANK This is made up of the following: 2024 2023 Savin8S Bank Account 86.488 82,102 126 565 143 065 5. CREDITORS 2024 2023 Accruals Other creditors Deferred incorne 354 1,642 342 1.519 518 037 6. DFFFRRFD tNCOME Balance brought fonvard Income deferred in period Amounts relwed Balance carried forward 518 518 Deferred income consists of amounts Teceivol for iK)okings due to tske place next year. Page 12 CHACEWATER VILLAGE HALL NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2024 7. STAFF 2024 2023 St*ff costs during ihe year were". Wages and salaries Social security costs Pension costs 19.950 17.621 79 20.029 17,621 The monthly averagc number of persons employed by th¢ Charity during the year expressed as an average head¢ounl w&$ as follows: 2024 2023 Employees No employees received emoluments of more than £60,000 during the year. . TRANSAcfioNS WITH TRUSTEES AND CONNECTED PERSONS Kevin Bath, Son-in-IAw of trustees Alan and Nc¢l Cr(Kker was paid £104.08 for electrical work at ihe hall. Page 13 tNOFPENc£Nf EXAMINERS REPORT TOTHF TAUSTEES OF c￿AT￿4vIlLAGE HAII I reDDrt to the TtUStves on e¥aThwnaMn of the 3Cww￿S1JI OTarTh•itrW￿ Hal Ci**Trusil lor i•* ¥È* ètlé¢d 31° DecefftbÈf 2024. ftESPON5181LmÉs AT4D W15 OF REIVAT As the chaniy trUStP￿ Df fpJst. you ¥e ￿SponSIble for the wepaTrtl(￿ osthe acrcrd¥nrT wlth ihe vequlfomfrThts of the Ch4rit*5 Act 2011lthe Attl. I repoit In te5peu of my exarniniEloJb olthÈ Tnjstrs lcctythts undv 5Ktxm 145 of 2011 and Caliylng out my txaminètI￿ I h&ve lollowjed all aoplS&ible DketUOftS by the (Jaflv Cornmts5k￿ Lmder 5ecb.on 145',Sllbl ol the ACL INnEPENIXNT fXAMINEFfs ￿A1￿mE14T I hwt ¢omplrtrd my t¥ty*Lft•iloTh. l conf￿ ih•t r*m*¢ti•l fft•tttri ct)N* io my iiltMrf*n lfi ￿ne￿IOn th* cx•miThstion m+ io l)tlew th* in ¥ry pn•¢¢ri•l r•sprtt.' l. Acc¢)untir¥ rKw45 keot ID rryert Dfth•Tnth • ￿ored b¥ se