Chacewater Village Hall
ANNUAL REPORT
2023
st
For the period I" January 2022 to 31 December 2022
Charity Commission Registered Number: 289081

Pur
ose of the Chari
Chacewater Village Hall is held in trusl for the purpose5 of a community venue for the use of
the inhabitants of the Parish of Chacewater in the County of Cornwall, without distinctton of
political. religious or other opinion% including use for Meetin￿ lectures and classes and for
other fonns of recreation and leisure-time Occupatio￿ with the object of improving the
conditions of Ilfe for th¢ said inhabitants.
Governance of the Chari
Chacewater Village Hall is governed by the Trust Deed dated Augu￿ 1984 and updated 3
May 2001 as agreed with the Charity Commission.The Board of Tn￿teeS is resEKJnsible for
recruiting.'retrnining and training new Trustees.
The committee recognises the problern of the reducing slzt of its Board of Trustees and is
actively tying io recruit new members.
To help the committee achieve the aims of the Charity a number of policies have been created
such &8 Health & Safety of the stsff. Fire Regulations. Risk Assessment etc. The policies are
regularly reviewed and, where necessary, updated particularly when new legislation Comes
into being. These policies arc m￿e available io hirers.
The Committee is resw)nsible for overseeing the day lo day running of the Charity and for
ensuring its purposes and policies are maintained.
Board of Trustees - Structure & Mana
ement
The Board of Trustees.fhouldbe made up of representativcs from at least the following
organisations:_
Chacewater Bowling Club
Chacewater Millennium Green Trust
Chacewater CP School
Chacewater Parish Council
Chacewater F￿tball Club
Chacewater Playerq
Chacewater & Dislrict Horticulture &
Chacewater Projects
Fanciers Show Society
St Paul's Church
These organisations are invited annually to nominate their repr¢sentstive. All other village
organisations arc invited io send reprcsentalives via the parish magazine'what's On in
Chacewater"
Unfortunately, severnl of thc originally named organisation5 no longer choose
to send any rep￿SentatIOn and some no longer exisl.
The organisations represented this year include:
Chacewater Millenium Green Trust
Chacewater Players
Chacewater Energy Group
Chacewater Projects
Chacewater Parish Council
St Paul's Church
Chacewater & Distri¢t Horticulture & Fanciers Show Society
{Chacewat¢r Energy Group being a (x)mmittee under the umbrella of Chacewater Projects)
Page 2

Attendance at meetin
Of the organisations able to be represcnte417 continue to have nominated represeniatives.
Attendance al meetings has been good this year. We have returned to having our bimonthly
meetings in the Village Hall following th¢ lifting of Covid r¢stri¢tions. Many rnembers and
other inleffsted people have given a lot of time towards the running of the hall.
In addition. there are other members elected annually from the P8rislL these being people
who show an inlerest in the well-being and running ofthe Village Hall. This number is
always a maximum of one less than the number of organisations represen*d. So far, we have
not yet had to have an election. the￿ nevcr having been more people than we Can take!
This committee elects at its Annual Meeting a Chainnan, Vtce-chatman. Secretary and
Treasurer.
Meeiings are now held in January, marc￿ May, July, September and November in each year
with an extra meeting after the AGM in March if it is n¢¢¢ssary: and extrd meetin8s Gqn be
called if need arises.
The Annual Generdl Meetin8 is held in March.
Publie Benefit
The aim of Chacewaler Village Hall is to provide facilities in the interests of social welfa￿,
recreation and education for the residents of the Parish of Chacewaler and the wider
community, with the object of improving condilions of lif¢ and to give a venue suitable for
safe and meaningful activities.
At our AGM Trustees follow the guidance given by the Charity Commission by considering
the purposes and the aims of the Chacewater Village Hall Trnst Deed to ensure ihat we
continue to give the benefit and value to the community.
Summa
of Main Achievements
Since the lifting of ¢ovid restrictions the number5 using the hall's facilities has increased. We
have welcomed back most of the groups that previously used the hall. They have been
encouraged to consider the number of people they allow to their booking as we are aware that
covid and now flu are still a fact of life. From our point of view the income we are now
getting is back to pre-covid levels.
We brought in a new online 1K￿kIng system (Halim&s*r) in August. This enables customers
to check when rTh)m$ a￿ free and I￿k the hall themselves. It is also easier to administer than
the prcvious system we had. It seerns to work rcally well and customers are now g¢lling us¢d
to it.
The inside of the hall was repainfrd during the summeT to maintain its fresh appearance.
The new kitchen we installed during covid is proving p)pular 8nd allows a better area for
people to work in and a much easier mean5 for people to collect f(KMI and drink.
Page 3

Aware of the rising cost of el¢ctri¢ity we have been reviewing the lighting used throughout
the hall and changed the bulbs to low energy bulbs where possible to reduce energy use. We
are k¢en to reduce our energy use and will be looking at further ways to do this.
Hire Char
es
As Chacewaler Village Hall is principally for the use of the residents and organisations of
Chacewater Parish we have a discounted hire charge for these. Organisations thal regularly
use the Village Hall but are from outside the Parish Boundary are grdnted a le&ser diswunt.
The result is that those from outside the Parish help to give Chacewater residents and
organisations a venue that can be hired at a reas(mable cost.
Cutrent hire charges per session are shown below:
ROOM
Stsndard
Hire
¢h*rge
£50
£63
Regular
Non-Parish
Chacewater
ResidentslOrgaDisations
MAIN HALL
£40
£50
No Rcgular
b(x)kin
£56
Fri. Evening
Sat. Evening
£34
£120
£47
Sun. Ev¢nillg
KILLIFRETH
Sat. Evening
WHEAL JANÉ
£68
£39
£18
£18
£30
£23
£30
£50
£24
£18
There is a refimdable deposit chargeAI against lOS￿daMage when having alcohol of £200.
In addition to these charges, hirers are given ihe option of using our carclaking service. This
s¢rvic¢ is one whereby the b(x)king otTicer can arrange with onc of the stsff to set out a room
for the hirer, meet them al an agreed lime to ensure ihey have all the facilities they require.
At the end of the hire everything is cleared away for them and the room locked.
To avoid multiple small amounts of money being ch8rged we add £19 to the hire charge for
this service, the whole of which is paid to the member of staff. The £19 represents 2 hours of
work. Chacewater Village Hall makes nothing on the arrangement.
Page 4

Chairman's Re
ort to the Annual General Meetin
Hall
March 2023
of Chacewater Villa
The past year has been onc of recovering from the effects of COVID 19.
Our biyokings have slowly returned to pre COVID levels.
During the year we have been moving to 8n online booking system which is now
operational and being well received by our hI￿r$. This is largely due to the efforts of our hall
manager and two other members of the committee .
With ihe challenge of rising utility Itss wc are considering further investment in
alternalive energy. We are changing to led bulbs. This h&$ led to a reduction in the
consumption of electricity.
Our program of annual maintenance Conlinucs and is keeping the building in 8(K)d
condition.
My thanks to the staff and committee for their efforts during the past yeaT.
Alan Crocker
Chainnan Chacewater Village Hall.
Page 5

CHACEWATER VILLAGE HALL
TRUSTEES, ANNUAL REPORT AIW ACCOUNTS
YEAR ENDED 31 DECEMBER 2022
R•feroncg admlntstrntlv• InfonTrallon
Charity Commission registered number:
289081
Address..
Church Hill. Chacewater, Cornwall
TR4 8PZ
Trustees:
B￿nda Bailey
Angela Beckham
Malcolm Beckham
John Carley
Terie Chesworth
Alan Crocker
Noel Crocker
Linda Shevlin
Paul Shevlin
Richard Simmonds
Professional advisors
Bankers
HSBC, 17 Boscawen StrttL Truro, TRI 2QZ
Independent examiners
Pryor Begent Fry & Co, 13-15 Comrnercial Road,
Hayle. TR27 4DF.
Strllctyre, Governance 4nd M*nagemeDt
Governing docurnenl:
Tru￿ deed dated 3rd May 2001
Investment fK)wers:
The trustccs have absolute dIsc￿li0n over the
choice of
investments.
FinAnei21 Review
The year to 31" December 2022 has scen a stsbility in our income with the eamed income
returning to the pre-covid levels. Incorne from the hire of the hall has Tisen from £14,227 to
£30.619 over the year as groups resume nornal activity. Along with this has been an increase
in our expenditure &s we get back to nomiality. Staff, utility costs etc have risen as nornial
business has incr￿ed over the 2022 period.
In 2022 we received Covid grdnts of £2,667 compared with £18.589 in 2021.
We have increased our rates over the year in an attempt to allow for extrd expenditure arisng
from the increasing cost of living. We have been looking al ways to ￿duce our energy
Page 6

expenditure as our fixed rate ¢le¢tricity scheme ended on 31° tkcember 2022 and the new
rate is over 3 times higher.
It is hard to foresee what will happen in 2023. We anticipate that income will continue to rise
but expenditure is likely to grow at a much higher rate as the effect of increased costs for
elLftric. oil. wages cost of living etc hits home. The trustees anticipate we will make a small
operating profil on norn)al trading. Including depreciation. however. this will be¢ome a net
lo￿. If we invest some of our savings into measures to reduce energy w the net loss will
incrwe but we will save expenditure in years to corne.
Reserves:
The reserves are held lo cover the upkeep of
Chacewater Village Hall and to cover any future
deficil arisin& in order th￿ the Hall can continue
as a cornmunity venue.
At 31 December 2022 free reserves (excluding
those held &$ fixed &ssets) stood at £142,148
Signed on behalf of the Trustees on
by
Page 7

CHACEWATER VILLAGE HALL
STATEMENT OF FINANCIAL AcrtvrriES
YEAR ENDED 31 DECEMBER 2022
Unr&stricted Funds
2022
2021
Iocome
Hire of Hall
Drink Sales
Bank Inter¢st
Covid Grant
FITS
Misc
'rotal incomin8 resoiiT¢es
30.169
14,227
424
2,667
2.092
150
123
18.589
.972
Expenditure
Utilities
Cleaning/Materials
Staff
Equipment
Drinks
Repair￿MaIntenan¢¢
Insurance
Office
Bank charges
Dep￿CLatiOn
Independent examiners reFK)rt
Total ￿SoUrceS ￿pended
4.571
1,070
14.420
88
1.598
512
10.925
703
1,330
1,516
.5$2
1.627
2,006
5,882
330
5.995
330
Net income / movement in fvnds
{569)
10.450
ReconciliatioD of funds
Totsl funds brought forward
414.022
403Jn
Total funds Carried forwa
413 453
414 022
Page 8

CHACEWATER VILLAGE HALL
BALANCE SHEET
AS AT 31 DECEMBER 2022
2022
2021
Note
xed Assets
271.305
277,187
Current Assets
Debtors and prepayments
Cash at bank
2.346
.055
CurreDt Liabilides
Creditrjrs and accruals
(2,349)
(1,224)
Totsl Assetj leM Curreni Li4bili¢ies
413 453
414 022
Unratrleted funds
Balance &8 at 31 December 2021
Net incoming l (oulgoing)
resources for the y¢ar
414,022
403,572
(569)
10,450
B8l*nce ay at 31 DeCem￿r 2022
414 022
The financial statements have bcen prepa￿d in accordanc£ with FRS 102.
Approved by the tTUStees and signed on their behalf by:
Signature:
Print narne:
Page 9

CHACEWATER VILLAGE IiALL
NOTES TO THE ACCOtrNIs AS AT 31 DECEMBER 2022
I. ACCOUNTING POLICIES
(a) Statement of eompliance
The financial statements have been prepa￿ in accordance with Accounting
and Reporting by Charities.. Staiement of R￿mmended Practice applicable
to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
(effeclive l January 2019)- (Charitie5 SORP (FRS 102)).
(b) Basls of preparatlo•
Chacewater Village I lall meets the definition of a public benefil entity under
FRS 102. Assets and liabilitiC5 are initially recognised at historical cost or
transactton value unless otherwise sthied in the relevant accounting policy
nofrs.
(e) GoiDg Con¢¢rn
lkne trustees consider that there are no material uncertainties about the
Charity's ability to Continue as a going concem nor any significant areas of
uncertainty that affect the Carrying value of assels held by the charity.
(d) Income
Income and interest received are includd in the Statement of Financial
Activities (SOFA) when receivable.
(e) F.xpendi¢ure
Expcnditure is included in the accounts on an accruals basis.
(f) Fixcd assets
Assets costing £500 or more are capitslised as tangible ftxed &ssets and are
carried at cost less dep￿Ciation.
Depreciation has been provided in the accounts on the following basis:
Freehold Land and Buildings - 2Yo reducing balance.
Plant and Equipment- 21V/o straight line.
Computer Equipment- 2(P/4) Strnight line.
Page 10

CHACEWATER VILLAGE HALL
NOTES TO THE ACCOUNfs AS AT 31 DECEMBER 2022
(g) Finaneial Instruments
The charity holds the following financial instruments
Short terni trade and other debtors and creditors
Cash and bank balances
All financial instnllnents are Classified as basic.
The charity chosen lo apply the recognition and measurement principles
in FRSIO2.
Financial instruments a￿ r￿ognISed when ihe charity becomes paty lo the
contractual provisions of the instrument and derccognised when in the case of
assets. the contractual rights io cash flows from the assets expire or
substantially all the risks and rewards of ownership a￿ transferred to another
party. or in the case of liabilitie& when the charity's obligations arc
di￿harged, expire or are cancelled.
2. FIXED ASSETS
Freehold
12lld and
Plant & Computer
buildings EquipmeD¢ Equipmen¢
Total
Cost
At l January 2022
Additions
Disposals
At 31 December 2022
413.763
995
750
415,508
413 763
995
750
415 508
Depre¢i#lion
At l January 2022
Lharged during the
year
Eliminated on
disw)sals
At 31 December 2022
137,091
680
550
138.321
5.533
199
150
5.882
142.624
879
700
144,203
N¢t book Vydllle
As at 31 Decemtr￿r
2022
Is at 31 Decemt
271 139
50
271.305
276.672
315
200
277.187
Pagell

CHACEWATER VILLAGE HALL
NOTES TO THE AccouNfs AS AT 31 DECEMBER 2022
3. DEBTORS
2022
2021
Hire of Hall debtors
Accrued bank inlere5t
1.968
378
1,054
4. CASH AT BANK
This is made up of the following:
2022
2021
Savings
Bank Ac¢ount
80.000
72.965
142 151
5. CREDITORS
2022
2021
Accwals
Other creditors
Deferred income
330
1,182
837
330
894
224
6. DEFERRED INCOME
Balance brought forward
Income deferred in period
Amounts released
Balance carried forward
837
837
Deferred income consists of amounts received for IKK)kings due to tske place next year.
Pag¢ 12

CHACEWATER VILLAGE HALL
NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2022
7. STAFF
2022
2021
Staff costs during the ye4r
were:
Wages and salaries
Social security costs
Pension costs
14.420
10,925
14.420
10.925
The monthly average number of persons ¢mployed by the Charity during the
year eXpres￿d as an average hcadcount was as follows:
2022
2021
Employees
No employees received emoluments of more than £60.0￿ during the year.
8. TRANSAcfioNS WITH TRUSTEES AND COIYNECTED PERSONS
Kevin Bath. Son-in-Law of trustees Alan and Noel Crocker. was paid £379 for electrical
work at the hall.
Page 13

INDEPENDENT EXAMINER'S REPORTTOTHE TRUSTEES OF
CHACEWATER VILLAGE HALL
I report to the trustees on my examination of the accounts of the Cha￿Water Village Hall (the Trust)
for the year ended 31 December 2022.
Responslbllltie5 and Basis of Report
As the charity trustees of the Trust. you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 Ithe Act).
I report in respect of my examination of the Trusvs accounts carried out under section 145 of the
2011 Act and In carrying out my examination I have followed all the applicable Directions given by
the Charity Commissbon under section 1451511bl of the Act.
Independent Examlnees St*ement
I have completed rny examinatTron. I confirm that no material matters have come to my attention in
connection with the examination 8ivin8 me cause to believe that in any material respect..
l. Accounting records were not kept in respect of the Trust as required by section 130 of the
Act,. or
2. The accounts do not accord with those records: or
3. The accounts do not comply wlth the appllcable requlrements concernin8 the form and
content of accounts set out in the Charlties (Accounts and Reports) Regulations 2￿8 other
than any requirement that the accounts give a "true and fair vievf which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
E.T. PASCOE
CHARTERED ACCOUNTANT
For and on behalf of-
PRYOR BEGENT FRY & CO.
13-15 COMMERCIAL ROAD
HAYLE, CORNWALL
TR27 4DE
Date.. 31° March 2023