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2025-03-31-accounts

I# BERNWOOD FORESTSCOUT GROUP REPORT & ACCOUNTS for the year ending 31 March 2025 TRUSTEES Gr¢>up Cha Member Seuetsry Treasurer Group Scout Leader Leader Representatlve M Dann R (Ycomor C•therine Kemp M Summerhayes EGrny Cwted members R Smith BANKERS Bank Butler Place Branch Thame Oxford5hire cHAR￿y REGISTrATION NUMBER 288739 CONTACT NAME &ADDRESS

Trustee annual report for the year ended 31 Marth 2025 L Group Sc(Mrt Leaderfs Report l Bernwood Forest Scout Group has continued to thrive as a group. maintslnlng both membershlp of young people as well as the continued support of our aduftvolunteers. a group we expanded and enhanced our programme to help develop skills for Ilfe for ouryoung scoutin8 family with the launch of the first Squirrel Drey. talled Magpies, in the Chlltern Vale distrkL Our Beavers. Cubs and Scouts sections continue to run thanks to ourvolunteer leadership tearn of 23 leaders1202&25) acro￿ Squirrels, Beavers, Cubs and Scouts that work tirelessly, week-ln, week- ¢)ut, leadlng and guiding our athrytses. Wrthout them. scouting ¥￿Uld not be possible. Our annual census retum for 2025 (taken everyjanuary), showed that ¢)ur overall number of young people tsking advantsge of regular scoutin8 was 110. similarto the previous yearof 116. Squlrrels (age 4 to 6): We launched our Squirrel drey. called Ma8pie5 and had 11 young people join, Is a 8ieat starL We have 18 YOU￿ people on the waitlng listtopln. Beavers (age 6 to 8): Our two beaver colonles, Kestrel and Osprey. continued to thrivewith 25 youn8 people. The waitin8 I￿t for Beavers has dropped wlth 8 Beavef age chlldren. Cubs {a8e 8 to age 10.5): Our Cub Packs. Eagles and Hawks. maintsined their numbers at 36. The waiting list for eubs was 26. Scouts (age 10.5 to ￿5). As is wldely recognlsed, there 15 a naturdl drop off as children reach their teen years; the Scout Packs arethe last section, young people bewme part ofknthich rneans on average, approximatety 80% of children move on from Cubs into Scouts. This is something we see regularly see in 1st Bernwood. Scout numbers for year was 38 scouts, with 10 on the walting fisL We continued to work actNety recruiting new adult volunteers with regular s¢¢lal media updates, a farnily experfence day and also re8ular reach outs. As a group, we continue to run a balanced programme a¢r055 all sections as well as Wow events {SrThllone & aimb Quest) as well as carnps- Cubs Summef Camp. Cubs Winter Camp. Scouts Camp and Beaver sleep overs. In addition. we competed in the county Endurance 10 event for Cubs and the natlonal Monopoly Run even In London for Scouts and Guldes. OSM & Gocaidless." finally. we moved our mllection ofsubsulptions (called subs) from the le8acy• rnanual approach managed bythe treasurer, to leveragingthe tapabilities of Online Scout Manager IOSM), and Gocardless. This was to:. simplrfy the subs collertmin process, automate the remlnders that are sent to parents, capture those that are exempt (leader children & hardship cases) and enable future automation of Grft Ald-which we have not collected this year. A5 Part of the process of setting UP the new prottsses, an exerdse was undertaken to 80 bock throL4h all prNx subxrfptlons (from SpTin8 2022 through to Summer 2024): contart all the outstanding payees lover 3(Kl emalb sent out) and request paymenL As a result over £3.510 was cfjllected. a 8reat resulL As we move forward, thls automated process, vknitst wstlng a srnall percentsge of the subscriptions fee (£1.27 of the £65 subs feel; will signifKanty reduce the ￿￿rklOad of the exec, as well as reduce the level of bad debt ProvisK￿ and preventthe sarne historKal tssue fmrn o¢¢urring again.

  1. Group Chalrfs Rep(Yt Overall the group Is busy and continue5 to thrive. The key leadershlp and trustee roles wlthln the group continue to be filled by capable and comrnttted individuals providing a sense of stability wlthin the or8anisatlon. We have seen consistent nurnbers of young people within the group despite ongoing challenge5 In rttruiting adult leaders and helpers and the dernand for children's places across all age groups contlnues to outstrip availabilty.
  2. Group Tr￿S￿re￿S Rewt Thls year ha5 been financiaify Stable for the group, with careful management of income and expenditure ensuring we remain in a sound financial position. Our accounts hève been prepared In line with the 8uidance issued by The Scout As%Kiation and reflect all income and expenditure durin8 the perlod. At year end, the Group held totsl funds of £51,400.74 compared with £47,631.33 at the end of the previous financial year. 3.1 Income Total income for the year was £31,263.99 derived from the folk)wing main source5: Membershlp subscriptions Comps and activltie5 incorne Bank interest Subs¢ription incorne remains our prirnary source of regularfunding and continues to cover essentlal running costs. Our camps and artEvities efforts this year were exceptional and I would like to thank all our leaders, parents and young people that contributed. 3.2 Expendlture Total expenditure for the yearwas £27,49458. Keyareas of spending included: Capitation fees Insurance and utilitie5 Activities and camps Sundries Equipment The largest singte outgoing remains Captstion. 3.3 ￿lpluS The Group recorded a SUTplus of £3,769.41 for the year. This sury)Ius strengthens our reserves and places the Group in a secure flnincial position moving Intothe next financial year.

3.4 Reserves At year end, unrestrlcted reserves stood at £51.4LK).74. The Trustees contlnues to maintain reserves in line with our agreed polky to ensure: Continuty of scoutlng activities Ability to replace essential equipment Protectton against unexperted costs 3.5 Flnandal Contrds The Group continues to operate approwiate financial controls, includi￿. Independent Examinatk)n of the accounts Clear $egregat￿n of restricted and unrestricted funds Dual swiatories on payrnents 3.6 Looklng ahead In the coming year, we anticipate: Equipment purchases- upgrade of the tents Hall improvements Continued focus on maintsining acce55ible subscription levels while ensuring Sustainability. Acknowledgements l Y￿uld like to thank the Trustee5 and all the volunteef5 for their continued support and responsible SteV￿rdship of Group fvnds. Special thank5 0150 go to our parents and supporter5 for their ongoing contributions. Summa￿. The Group remains financialfy sound and well p05itM>ned to continue defNering hi8h44uality scouting experiences for our YOU￿ people. The Trustees are responsible for maintsining proper accounting records which disclose with reasonable accuracy at any time the financial positTron of 1st Bemwood Forest Scout Group and to enable them to ensure that the financial Statements meet the requirements of the Scout A5soclation and Charty Commission. The Trustee5 are also responsible for safeguardlng the assets of the l Bern¥￿0d Forest Scout Group and hence for tsking reasonable steps to prevention and detectlon of fraud and other Irregutarlties. l BernvA>od Forest Scout Group is a Charfty e5tsblished under whkh rule5 that are cornmon to and are part of The Scout Association. The Accounts have been drawn up on the Receipts and Payments basis and prepared in accordan¢e with the Ststement of recommended Prartice-Accounting and Reporting by Charities

Summary of Accounts and Tn￿ Approv•l-Yew endlnl 31 Marth 2025 Receipts & Payments Surnmary for the year ended 31 March 2025 This year PTe¥ious year Totsl receipts for the year Totsl payments for the year 23,745.99 19.976.58 3,769.41 14.704.38 14,167.53 536.85 C•sh, banK and simllar funds brought foThvard 47.631.33 47.094.48 Cash, banK and similar funds carried forward 5L4(K>.74 47.631.33 Approved by the Trustees on 20'_ Ft6 'Z6 and signed on thelr behalf by Group Scout Leader Chairm•n Treasurer

1ST BERPIWOOD FOREsrscour GROUP 11157.60 si.Iw) 6.547.50 5ffi1.1 so .51800 IL377.n L•s•p•ldlO Ll#rtcVCwnty Bank lrtw•st 951.38 951.38 CubsSummwCWry.￿q2l 14M. LW. ¢asJuM24 wffffi•rc•f LC CthChrfstmuC•mp23 CuhChthknwsCany24 s¢(￿￿¢•￿¥s•pI23 180.Tr)I 1118.(K* 4705.fy) 5r￿On•25 MonopDty 24 iio. 21.1>) 52&fy) 9. io•.Iw) 7.lyj EfithJr•FK• 10 24 Erthr8nc• 10 2W25 Bea￿lsH1nD￿￿1l 2024 IU39. 7.904.Th) OTHERINCOME GIftNJd r•c•bpr•d Ili¢olHQ Sc¢wJtPL¢w•lthl 160.00 14.704.38

74 LlX*.tKI 477107 97&ro rnn w•x• 1024 7Z $3 57X 2rn 2TLiO .53

51Aa74 J20

I# BERNWOOD FORESTSCOUT GROUP REPORT & ACCOUNTS for the year ending 31 March 2025 TRUSTEES Gr¢>up Cha Member Seuetsry Treasurer Group Scout Leader Leader Representatlve M Dann R (Ycomor C•therine Kemp M Summerhayes EGrny Cwted members R Smith BANKERS Bank Butler Place Branch Thame Oxford5hire cHAR￿y REGISTrATION NUMBER 288739 CONTACT NAME &ADDRESS

Trustee annual report for the year ended 31 Marth 2025 L Group Sc(Mrt Leaderfs Report l Bernwood Forest Scout Group has continued to thrive as a group. maintslnlng both membershlp of young people as well as the continued support of our aduftvolunteers. a group we expanded and enhanced our programme to help develop skills for Ilfe for ouryoung scoutin8 family with the launch of the first Squirrel Drey. talled Magpies, in the Chlltern Vale distrkL Our Beavers. Cubs and Scouts sections continue to run thanks to ourvolunteer leadership tearn of 23 leaders1202&25) acro￿ Squirrels, Beavers, Cubs and Scouts that work tirelessly, week-ln, week- ¢)ut, leadlng and guiding our athrytses. Wrthout them. scouting ¥￿Uld not be possible. Our annual census retum for 2025 (taken everyjanuary), showed that ¢)ur overall number of young people tsking advantsge of regular scoutin8 was 110. similarto the previous yearof 116. Squlrrels (age 4 to 6): We launched our Squirrel drey. called Ma8pie5 and had 11 young people join, Is a 8ieat starL We have 18 YOU￿ people on the waitlng listtopln. Beavers (age 6 to 8): Our two beaver colonles, Kestrel and Osprey. continued to thrivewith 25 youn8 people. The waitin8 I￿t for Beavers has dropped wlth 8 Beavef age chlldren. Cubs {a8e 8 to age 10.5): Our Cub Packs. Eagles and Hawks. maintsined their numbers at 36. The waiting list for eubs was 26. Scouts (age 10.5 to ￿5). As is wldely recognlsed, there 15 a naturdl drop off as children reach their teen years; the Scout Packs arethe last section, young people bewme part ofknthich rneans on average, approximatety 80% of children move on from Cubs into Scouts. This is something we see regularly see in 1st Bernwood. Scout numbers for year was 38 scouts, with 10 on the walting fisL We continued to work actNety recruiting new adult volunteers with regular s¢¢lal media updates, a farnily experfence day and also re8ular reach outs. As a group, we continue to run a balanced programme a¢r055 all sections as well as Wow events {SrThllone & aimb Quest) as well as carnps- Cubs Summef Camp. Cubs Winter Camp. Scouts Camp and Beaver sleep overs. In addition. we competed in the county Endurance 10 event for Cubs and the natlonal Monopoly Run even In London for Scouts and Guldes. OSM & Gocaidless." finally. we moved our mllection ofsubsulptions (called subs) from the le8acy• rnanual approach managed bythe treasurer, to leveragingthe tapabilities of Online Scout Manager IOSM), and Gocardless. This was to:. simplrfy the subs collertmin process, automate the remlnders that are sent to parents, capture those that are exempt (leader children & hardship cases) and enable future automation of Grft Ald-which we have not collected this year. A5 Part of the process of setting UP the new prottsses, an exerdse was undertaken to 80 bock throL4h all prNx subxrfptlons (from SpTin8 2022 through to Summer 2024): contart all the outstanding payees lover 3(Kl emalb sent out) and request paymenL As a result over £3.510 was cfjllected. a 8reat resulL As we move forward, thls automated process, vknitst wstlng a srnall percentsge of the subscriptions fee (£1.27 of the £65 subs feel; will signifKanty reduce the ￿￿rklOad of the exec, as well as reduce the level of bad debt ProvisK￿ and preventthe sarne historKal tssue fmrn o¢¢urring again.

  1. Group Chalrfs Rep(Yt Overall the group Is busy and continue5 to thrive. The key leadershlp and trustee roles wlthln the group continue to be filled by capable and comrnttted individuals providing a sense of stability wlthin the or8anisatlon. We have seen consistent nurnbers of young people within the group despite ongoing challenge5 In rttruiting adult leaders and helpers and the dernand for children's places across all age groups contlnues to outstrip availabilty.
  2. Group Tr￿S￿re￿S Rewt Thls year ha5 been financiaify Stable for the group, with careful management of income and expenditure ensuring we remain in a sound financial position. Our accounts hève been prepared In line with the 8uidance issued by The Scout As%Kiation and reflect all income and expenditure durin8 the perlod. At year end, the Group held totsl funds of £51,400.74 compared with £47,631.33 at the end of the previous financial year. 3.1 Income Total income for the year was £31,263.99 derived from the folk)wing main source5: Membershlp subscriptions Comps and activltie5 incorne Bank interest Subs¢ription incorne remains our prirnary source of regularfunding and continues to cover essentlal running costs. Our camps and artEvities efforts this year were exceptional and I would like to thank all our leaders, parents and young people that contributed. 3.2 Expendlture Total expenditure for the yearwas £27,49458. Keyareas of spending included: Capitation fees Insurance and utilitie5 Activities and camps Sundries Equipment The largest singte outgoing remains Captstion. 3.3 ￿lpluS The Group recorded a SUTplus of £3,769.41 for the year. This sury)Ius strengthens our reserves and places the Group in a secure flnincial position moving Intothe next financial year.

3.4 Reserves At year end, unrestrlcted reserves stood at £51.4LK).74. The Trustees contlnues to maintain reserves in line with our agreed polky to ensure: Continuty of scoutlng activities Ability to replace essential equipment Protectton against unexperted costs 3.5 Flnandal Contrds The Group continues to operate approwiate financial controls, includi￿. Independent Examinatk)n of the accounts Clear $egregat￿n of restricted and unrestricted funds Dual swiatories on payrnents 3.6 Looklng ahead In the coming year, we anticipate: Equipment purchases- upgrade of the tents Hall improvements Continued focus on maintsining acce55ible subscription levels while ensuring Sustainability. Acknowledgements l Y￿uld like to thank the Trustee5 and all the volunteef5 for their continued support and responsible SteV￿rdship of Group fvnds. Special thank5 0150 go to our parents and supporter5 for their ongoing contributions. Summa￿. The Group remains financialfy sound and well p05itM>ned to continue defNering hi8h44uality scouting experiences for our YOU￿ people. The Trustees are responsible for maintsining proper accounting records which disclose with reasonable accuracy at any time the financial positTron of 1st Bemwood Forest Scout Group and to enable them to ensure that the financial Statements meet the requirements of the Scout A5soclation and Charty Commission. The Trustee5 are also responsible for safeguardlng the assets of the l Bern¥￿0d Forest Scout Group and hence for tsking reasonable steps to prevention and detectlon of fraud and other Irregutarlties. l BernvA>od Forest Scout Group is a Charfty e5tsblished under whkh rule5 that are cornmon to and are part of The Scout Association. The Accounts have been drawn up on the Receipts and Payments basis and prepared in accordan¢e with the Ststement of recommended Prartice-Accounting and Reporting by Charities

Summary of Accounts and Tn￿ Approv•l-Yew endlnl 31 Marth 2025 Receipts & Payments Surnmary for the year ended 31 March 2025 This year PTe¥ious year Totsl receipts for the year Totsl payments for the year 23,745.99 19.976.58 3,769.41 14.704.38 14,167.53 536.85 C•sh, banK and simllar funds brought foThvard 47.631.33 47.094.48 Cash, banK and similar funds carried forward 5L4(K>.74 47.631.33 Approved by the Trustees on 20'_ Ft6 'Z6 and signed on thelr behalf by Group Scout Leader Chairm•n Treasurer

1ST BERPIWOOD FOREsrscour GROUP 11157.60 si.Iw) 6.547.50 5ffi1.1 so .51800 IL377.n L•s•p•ldlO Ll#rtcVCwnty Bank lrtw•st 951.38 951.38 CubsSummwCWry.￿q2l 14M. LW. ¢asJuM24 wffffi•rc•f LC CthChrfstmuC•mp23 CuhChthknwsCany24 s¢(￿￿¢•￿¥s•pI23 180.Tr)I 1118.(K* 4705.fy) 5r￿On•25 MonopDty 24 iio. 21.1>) 52&fy) 9. io•.Iw) 7.lyj EfithJr•FK• 10 24 Erthr8nc• 10 2W25 Bea￿lsH1nD￿￿1l 2024 IU39. 7.904.Th) OTHERINCOME GIftNJd r•c•bpr•d Ili¢olHQ Sc¢wJtPL¢w•lthl 160.00 14.704.38

74 LlX*.tKI 477107 97&ro rnn w•x• 1024 7Z $3 57X 2rn 2TLiO .53

51Aa74 J20

Independent Examiner’s report to the Executive Committee of the 1[st] Bernwood Forest Scout Group

I report to the trustees on the accounts of the 1[st] Bernwood Forest Scout Group for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Scout Group, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Scout Group’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Scout Group as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Suzanne Rose

Relevant professional qualification or membership of professional bodies (if any): ACA (ICAEW) Address: 15 Chesterfield Close, Stone, Bucks. HP17 8PY. Date: 4 March 2026