## 1[st] Busbridge Scout Group ## Trustee’s Annual Report For the period 9th January 2023 to 8[th] January 2024 Registered with the Charity Commission for England and Wales, number 288715 Trustees for the Period Dan Hibbert Group Chairperson Susie Gook Group Treasurer ## Structure, Governance and Management. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, GSL stood down mid year. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. ## Objectives of the Group The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## Activities Except for our Squirrels, all our sections took part in confidence and skills building including Nights Away from home. Our Cubs enjoyed a sleepover at White Beeches. Beavers attended Frantic, Cubs attend Scram and Scouts participated in the Frost Camp. Scout went on a Bushcraft day. The cubs went canoeing for an afternoon. In November, the group’s adults and young people from all sections attended the Remembrance Day Service in Godalming, We have been able to recruit several new adult volunteers this year to support in some roles within the group. Young Leaders have increased in number this year ## Financial Review Membership increased from £9.5K to £11.5k, we claimed gift aid for £1471 which is down from £2631 from the previous year. We received donations for the 1[st] Busbridge Scouts Head Quarters roof, of £7220.Our costs were similar the year before. We are not expecting any exceptional costs next yea ## Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £8 Membership increased from £9.5K to £11.5k, we claimed gift aid for £1471 which is down from £2631 from the previous year. We received donations for the 1[st] Busbridge Scouts Head Quarters roof, of £7220.Our costs were similar the year before. We are not expecting any exceptional costs next year. ## Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## Future Policy Our efforts continue as more volunteers are needed in certain sections to ensure sustainable growth and support; we will be focusing on the trustee board as we have a few vacancies to fill to improve our governance We will encourage the development the skills of our leaders, so they continue to deliver safe and interesting activities for our young people. Plan nights away for all our members except for the Squirrels. Maintenance. Continue to employ our cleaner to keep the Scout Head Quarters clean, plus look at way to improve the internal look of the hut Changes to Scout processes and rules are afoot in the coming future with the aim to demystify the organisation to prospective volunteers and parents, simplify some roles and strengthen the governance functions of the Trustee board by responding to recent changes. While the exact date for a number of these is unknown, some will begin to take effect in time of or before the next AGM. The group’s leadership will need to be ready for these Transformation changes, when they come within 2024 or 2025. In the meantime, compliance, great opportunities, and skills for life continue to drive the group. The Trustees declare that they have approved the Trustee’s report above Signed on behalf of the Trustees of 1[st] Busbridge Scout Group ------------------------------------ -------------------------------------------- Date: 01/06/2024 1st Busbridge Scout Group Receipts and Payments Account For th• year ènded l•n-23 an-24 Receipts and payments 2022r23 20Z3124 Donaliorw. legacleB aThl slmilar Incorne 9578 4655 11570 Less Memtetslup sut6c￿ptThs pad on to Distrba Net Membw5hip subsuW.c￿S ￿taffted Donat￿n$ 4961 4923 6609 Cub Hlrt Donat 7222 4234 $421 Sub total Grdnts YCSF GRAN 2631 Sub total Fundrnlslng IGn>ss1 79 137 Sub tolal Imieslment Income Bank Inte￿st Sub totsl Tofai Gmss Incomel , Au•1 and InT4•Stm#nt Sal•* gtr Total Recelpts 1st Busbridge Scout Group Receipts and Payments Account For th• year •nd 94an-23 8￿an-24 Receipts and payments 202Z123 2023124 Unmirbct•d Fund• ' Unrn•trl¢t•d Fund• . Payments Charltabl• Payrnents Youth prcsrarnm8 and aciNi¢tes Adult support and lrnining Rent 6955 7216 2895 2408 ElectrtylGasM&ter Insuranc• Badges Malenals and aquipff*nt Pnnting and phdwying AGM and Trustee expenses Sundry ExpeTrJrture Clothing Training t>)nalions Bank Charge8 Refur#Js 259 1229 322 339 1124 139 123 389 153 120 120 Sub total R•palrs 6731 Sub total Total Gross E¥pendllure j A￿t and InvMbn•nt Purch￿•? •tc rotal Paymentsj hlet olrecelptsipayments). Cash Fundj lut year •nd Cash Funds thls year end, 13713 13425 1st Busbridge Scout Group •n-23 •n-24 Slalement of assels and Iiabililies al year end Assets Cash Fund• Bank CurrentAo*unl Bank Dep￿rtAi%￿nI Jilding Sot*ty A￿￿￿ThI Ca5hlFloJts 13N28 Totsl Ca•h Fund• Oth•r Monelary Awts Other Sub total InYutm•ntAu•ts In*stment Prwrty Quoted Inrtments lThr Investrnents Sub iotsl Non monetsry as¥ets for Chart1￿ use Lafvj a￿1 BuibJings Equiw*nt Sub totsl Liabllities Affounts nol yetpa*J ExF*ftses InoJrrgJ but nol mvow￿l sUbs￿pt￿s not yel PaKI Loans Ott*r l￿biht*S Sub totsl Tot•lAssets rofai Uabllities Nei Worth Slgn•iurn Ch•lr Trwisur•r Lf/oo(XJ6. EyaNNngrfs Rqjort ts>the Trustees 20241 Independent examiner's report to the trustees of 1st Busbridge Scout Group I report to the tntstees on my examination ofthe accowts ofthe 1st US￿ldge Scout Group forthe year ended 08101r2024 Responsibilities and basis of report As the charrty trustÈe5 ofthe 1st Busbridge SCO￿ Group are respmsibie forthe preparatm otthe acc￿nts in accordance with the requirements of the Charrties Act 2011 fthe Arfi. I report in rnspect of my ÈxaNMnation of the 1st Buthid9e *out Group acc￿￿￿ts Ca￿led under sectim 145 of the 2011 Act and in carrying out my examination I have foltowed all the applicable Oiredions given by the Charity Commission under section 145151(bl of the Act Independent examinerfs statement examination 9Mng me cause to believe that In any material reyrt accounting records were not keptin ￿SpeCt ofthe 1st Budsbridge Scout Group as required ty secthx 130 of the I have no concem5 and have come across no other matters in connection wrth the examination to vthth attention shcKFld be dftwn in this report in orderto enable a proper understsnding ofthe accounts ta be readRd Signed: Name: Relevant professional qualification or membership of professional b￿lieS Irf any): Address.. Dat iSkiibForUf•