LEWES DISTRICT SCOUT COUNCIL Registered Charity No. 288521 # Annual Report of the Trustees For Year Ended 31.03.25 1 LT700001 2 LT700001 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 4** to end date **3 1 0 3 2 5** ~~**1**~~ **----- Start of picture text -----**
Section A Reference and administration details
Lewes District Scout Council
Charity name
Other names the charity is known by
2 8 8 5 2 1
Registered charity number (if any)
Charity’s principal address 11 Montacute Road
Lewes
East Sussex
B N 7 1 E W
Postcode
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Names of the charity trustees who manage the charity |1
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13|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Gabe Jones|District Lead Volunteer

|Trustee from June 2024;
DLV from Feb. 2025| ||Eleanor Frost|District Youth Lead|| ||Rob Peck|District Chairman|| ||Colin Fines
|District Treasurer|| ||Teresa Brinkley|14-24 Team Lead|| |||District Scout Network Lead|| ||Derek Cleaver|Trustee|| ||RodneyHills
|Trustee|| ||Emma Loughlin
|Trustee
|from June 2024| ||David Rich
|Trustee|| ||||| ||||| ||||| ## **Section A Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor
District Support Team
Member|Name|Address| |---|---|---| ||Judy Lawrenson|11 Montacute Road, Lewes, BN71EW| |||| 3 LT700001 ## **Section[ B]** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document The charity's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association (POR). (e.g. trust deed, constitution) How the charity is constituted The charity is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association (POR) (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The charity is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. All the Trustees are volunteers and not renumerated except for the payment of claimed expenses. The Board consists of Chair and Treasurer together with other representatives from the Groups and Sections that form the charity. The Board meets three times a year. There are currently 9 District Trustees, including 2 18-24 year olds. All Trustees are subject to DBS checks prior to appointment and reviewed after 5 years. Trustees are required to complete mandatory training eg Safeguarding and Safety. This is provided by the Scout Association. This District Trustee Board exists to support the District Lead Volunteer in meeting the charity's responsibilities. We were delighted to welcome a new District Lead Volunteer in February 2025. **----- Start of picture text -----**
Section B Structure, governance and management (continued)
Risk and Internal Control
The District Trustee Board has identified the major risks to which they
believe the charity is exposed and has drawn up a Risk Register of 10
risks. The register lists these risks identified, their impact it might have
on Scouting in the District, steps to control the risks and the Lead person
for each risk. The Risk Register will be sent to Group Lead Volunteers
annually, prior to the District AGM
The charity has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss.
These include 2 signatories for all payments and comprehensive
insurance policies to ensure that insurable risks are covered.
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4 LT700001 **----- Start of picture text -----**
Section CObjectives and activities
The objectives of the charity are as a district of the Scout Association.
Summary of the objects of the charity set
out in its governing document
“The purpose of Scouts is to actively engage and support young people in
their personal development, empowering them to make a positive
contribution to society.
Through participation in a programme based on the Scout method, both
young people and adults develop valuable life skills. This programme is
primarily delivered within sections: Squirrel Dreys, Beaver Colonies, Cub
Packs, Scout Troops, Explorer Units, and Scout Networks.
Additional details of the objectives and activities (optional information but encouraged as best practice).
You may choose to include further The charity's policy is also to provide grants to its Groups to fund
statements, where relevant, about: capital expenditure projects and where appropriate to provide
financial support to Group's members who would otherwise be
• policy on grant making; unable to afford to take part in scouting activities. The Trustee Board
will also make grants to young people chosen to represent the
• contribution made by volunteers. District at an International Jamboree or other International Events.
In order to achieve the aims of the Scout Association, the District
relies heavily on its volunteer leaders who all undertake training
relevant to their appointments.
Section D Achievements and performance
Summary of the main achievements of 2024-2025 – A big THANK YOU to all our Adults – Leaders, Supporters, Trustees and Parents – their loyal
the charity during the year suppo rt, time, thought and effort is greatly appreciated. Lewes District Scouts has 7 Sco ut Groups, 23
Sections: 1 Squirrel Drey, 6 Beaver Colonies, 6 Cub Packs, 7 Scout Troops, 2 Explorer Units and 1 Local
Network.
The January 2025 Census showed a small increase in Young People involved in Scouting across all the
Sections - up from 345 to 357. Squirrels, Beavers, Scouts and Explorer numbers all increased, but there
were 5 fewer Cubs in the District.
Section E We ha Fi nancial Review ve seen a second Explorer Unit start up, based in Lewes, which is very encourag ing. Three Explorer
Scouts took part in Roverway, last summer, in Norway and our District Youth Lead took part in an Explorer
Belt expedition, also in Norway. Both international activities provided great challenges, experiences and
Brief statement of the charity’s policy on adventures for those young people. Reserves Policy
reserves
The charity's policy on reserves is to hold sufficient financial
reserves to fund its running costs and continue the charitable
activities of the charity in the short and medium term. Following
the sale of a property, (some while ago), formerly owned by the
charity, substantial funds are held by the charity. Most of these
funds have instant access but some require notice or are locked
for a fixed period, subject to notice of withdrawal.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional
Investment Policy
information, where relevant, about:
The charity has adopted a low-risk strategy to the investment of its
• the charity’s principal sources of funds
funds. Most funds are held in cash using mainly mainstream
(including any fundraising);
banks. If some investment in securities is to be considered, they
will be lodged where the capital is safeguarded, after reference to
a Financial Advisor.
• how expenditure has supported the key
objectives of the charity; The District Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the charity
obtains maximum value and income from its banking
*investment policy and objectives
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn.
Before doing so the Trustee Board considers the cash flow
requirements.
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5 LT700001 ## **Section[ F] Other Optional Information** The charity monitors the balance in all bank accounts to ensure they remain below £85,000 to maintain protection under the Financial Services Compensation Scheme. Plans for future periods (details of any The charity, has again waived its subscription for 2025, to help significant activities planned to achieve support its Groups. This has reduced their membership/Capitation fee them) to £50.50 per member for 2025. All District Groups have been asked to submit, to the District Trustee Board, requests for further financial support should they require it. A Grants and Funds Policy is being finalized. The trustees declare that they have approved the trustees’ report above **----- Start of picture text -----**
Section G Declaration
Signed on behalf of the charity’s trustees
Signature(s)
Judy Lawrenson Robert Peck
Full name(s)
Position (eg Secretary , Chair) District Support Team Member Chair
Date
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6 LT700001 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to the trusteosl mèmbers of LEWES DISTRICT SCOUT COUNCIL On accounts for the year ended 31ST MARCH 2025 Charity no (If any) 288521 Set out on pages 1,2.&3. I report to the trustees on my examinati 5.11092 cou of the above charrty (Ihe Twst'} for the year ended Respon•lbllitle$ and As the charity trustees. you are responsible for tho preparation of th8 basls of rnport accounts in accordance with the Charities Act 2011 ('the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I hav8 followed all the applirable Direthons given by the Charty Commission under seclion 145(5)(b) of the Act. Indepèndent examIno￿8 staternent I have completed my examination. l ¢onfimi that no material matters have come to my att8ntion (other than that disclosed bel¢)w ') in connection with the examination which gives me cause to believe that in, any material resrect.: the accounting records were not kept in accordance with section 130 of the Act; or the accounts did not accord wrth the accounting r8cords,' or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fai¢ view which is not a matter considered as part of an independent examination. I have no concems and have Come across no olher mallers Ill connecilon wrth the examination to which attention should bè drawn in this report in order to enable a proper understanding of the accounts to be reached. . Pl8as8 dalete the in the brgckets rfthey do not apply. Slgned: Name: RLCX G*t80 Lt7 C-&M A- C Relevant professional qualification{¥) or body {If any): IER October 2018 Addro88: LLei Le￿] ORTVt JCLrr4 , orJC H'IOC- C"P L Section B Disclosure Only Gomplete if the examiner need8 to highlight matters of concem (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Glve here detalls of any Items that tha examinor wlshes to dlsclose. T klcSC ONLY TrCLi*Q E c eL*Eft*rt In orderto ¢naU¢ a prop¢r undet5tanding of the accounts to be reached. ' Pl08so delet8 thg Lvords in br8ek8ts rfthey do rn)t apply. Slgned: Namo: Rèlevartt profe$$ional qu*l51kat￿n{¥l or l>ody IWanyl-. IER October 2018 Addrn••: CILES CTrT ORYVÉ Scirr¥l i orJC wio h5T SOgJEx Section B Disclosure Qnly Gomplete if the examiner need8 to hiohligm matters of COn￿M (see CC32. Independant exarnination of chanty 8¢¢ounts'. direction8 and guidance for gx8minersl. Glve hore dètsils of any items that the examinor wlshes to d[s¢1￿. T¥ttSC ofJLy TrcLL?É DA TtITLT pe•J(]¥TortE. phi2Ty. IER October 2018 CHARITY COMMISSIO FOR ENGLAND AND WALE Indopnd•nt 6xamIn•￿$ r•port Qn th• a¢¢ounts Ind•po*&ntEx•Min•r* R•port we$ I￿51￿￿$¢(￿￿ts Expthr Unrt ONLY C* •eeourtsf*¥thoy••i 31° Mar¢n 2025 Charty no (Wanyl I rwrttothetrugteeson nyexammautsn 0fihe8r￿￿ts ofth8 ab￿e charity rth&Tru￿) toribe yearerK*d31103Q025 olrwrt thÈtharitytru*ee8 OftheTr￿i youare tstheprewraton orthgacaxmts ￿ ary))Fd¥K*¥vth thèrgwirsmrtofthèChanbe8A(* 2011 rub￿1. I rtyrt in resrtolmyP￿ir￿￿D0t￿eTIu￿1,S a>yJunts rwed oth under8ett￿n 145 oftha 2011 Adand ￿ wyiii myexem￿ati0Tr. I Di￿¢10￿S byth& Chaiily Crththjg¥pvn utthrsèi*on 14515llbl of th&A¢L I haw9 complsted my ex8mifthn l tt￿firm th*DLimatsnal ha tneto my att•nI￿n I ndqp•nd•nt •xamln•rfs tatement gi￿ (wieto NIe￿that1Tr. aiy a0￿UThting mtktplin sth)n I￿01 th￿A￿{¥ th theexaminatson tovknpth *£tthn St￿Id drdvmin oyderto QPWurNl8rstsTrdinJ of thpaccouht$to be w￿#¢d. ' A¢ssfrd819ts tr*W￿d$1￿ th8 Ir4cketsrfth&ydOnot a t)at•.' ts"L5 N#¥rHTr." Rglw•nt pr•f•5s5oM or w Iir ¢*¢h B O(sclosur• Only￿ryth iflh¢ ewiner r*8d$to hwhlFght mattèrsofwn¢¢m I CC32. vAarnInat￿nO￿tha1ty ac(Kvnts. dlrotthn8and uuwjwceforwminersl. l¥• hw• brklthtg11$ 01 xy iten¥s thatt 4min•rMsh•s t• CHARITY COMMISSION FOR ￿tAND AND WALES Inde￿ndent examinofs report on th accounts SeGtiDn A Ind¢pcnd@nt Examinor'g Report EKtyorws Scout Group (Lewes Thstricl Scout CowrAII Chrlty no Illami) On x¢wntsforth• ywr •ndwl 31 Marth 2￿5 1&2 I rpwtto th•tr(￿&ts e4) my ￿amIn*￿]n ofthe *eourts ofts abJ¥e charlty fthe Twxfi forthè YeaTe[KI￿ 31103r2025. A8the tharit￿StrU$t￿ you *e wrxTh1￿efQrthe preparation ofthe a￿￿Unts in 8¢¢ththnr**ith tts requinn￿$ Of￿ chartt￿$Act20l1 RtspM8iblMl8•4nd b0515 of rthe Adl. l in T8SF*d ofmy•xamlnattopi of the Tnofs accwnts out r 8ertion 145 oflhe2011 Actand in caryng my examination. I rAve WI0￿5 all Ihe applirAtAe fireGtiws gNen ty the Cherrty Commk6hin der seL*ion 14515llb) oftrrt Art Indfftppndent I have cLYnkleied my examin￿10n. I ￿￿fim7 trpat no materkql rrthT8 have o¥Amlrt•V¥ 8tat•ment o)rne lo my attantion in wnnacJon with ts ex8rniiatvJn gives me cause tObel￿ve Sn. any res￿". the accounting not ke￿ kn a(wrdart8 *ith x*on 1 of the chant￿sA¢1,. or th8 ￿0￿￿ts dwj notarLordvthh thè arxourtng records, Qr the acKouth5 not cthmHyvAth thB apth1¢8b￿ rewiremerrts concernlng the fotm and c¢nl8nl of accounts sei out in the Chsiitres (Accounts snd Rwrtsl Regulations 2008 other than any rnquiremert th8t the attourts give a Iruè and faiff which 8 rnatter con84¢¢red as part plan inthpendent examinaknon. I hws no c￿cern8￿n￿ have com? a(xos8 no other rnatters M Connectian wlh the examinatlon to whith attentbn $hould ￿ drzwn w)this repcrt in orderto enabk a woper undètstanding ofthe awounts lo be wrxed. . P￿&8• dg18te thg Iha braa*ets rftheydo ncé&Wy 10 AM ￿¥0[ R•I￿ant yofesslon•l If any): Ad￿rt￿: 22 Miklmay Ao•J. East Suwx BN71PJ O¢t2018 Ir￿, 11..O$A Disclosure Only co[n￿ets il Ihfr ex9m1￿[nee¢ts to hlghlvJhl matsrial matters of conrAm {aee CC32. IndepfyTvJentèx4mlnatwJn of charty &c￿￿nts Llirectbns and w•Yance forex¥min•f81. Gtve herè brfofd•talh of any Itwm that th8 •x4m[n•r￿ShOSt¥ dF8clo¥e. Oct 2018