Reffley CommunityAssociation
Reffley Hall
Reffley lane
Kings Lynn
PE30 3SF
QReffley
AL￿<v1[
01553 670785
ChaiTpern)DS Report forAGM 2024
To begin I would like to thankyou all for joining us tonight Whilst ig5 not the
most exciting event in our olendar. it is an importantone. so thankyou for your
supporL
Secondly. I would like to thank all of the volunteers who are sitting around this
table. They give their time each and every month to plan and run events and
ensure the halls are well maintained and run efficiently. Without them. we
wouldn't be able to run the halls or puton the events for the community that we
This leads n1￿[Y to thanking ourwonderful staff. Georgie (our general manager)
there is nothing Georgie doesn't know aboutthe I￿]1* She is an asset to the
committee. as she takes the pressure off the day-to-day running of the halls. so
we can focus on other pn)jert& IEanne. who took on the role of booking clerK as
well as her regular deaning hour& ensures the booking process goes smoothly
and our customers are happy. And Kris our deaner/caretaker who is getting to
grips with his extra caretsking duties. whilst orrying out those long Sunday
morning cleans after private parties on Saturday nightsl Withoutyou all we
wouldn't get the compliments about the halls thatwe do. Thank you all foryour
hard work and dedicatio
And my fin￿ thanks go to our regularhirer& who keep a dose eye on the halls
and provide us with a steady income, which enables us to stay financially stable.
This year, we have continued to rnn ourannual events: the Santa run and
Halloween parties for thildrern as well as the regular quiz nights, an occasional
bingo nighL soul night and a Ydrd salo These are well supported and thoroughly
enjoyed by the community. so will continue into the next year. We trialed family
party nights in conjunction with PM Bar& Whilst these were initially well
received. on oco5ions they ran at a loss and were therefore discontinued.
However. our adult themed party nights are still well received, and we have a
few in the pipeline for the coming year.
In addition to the events. we have invested in a new C￿v system to upgrade the
quality of our cameras. plus replaced and extended the storage capability. This
was to ensure all areas are covered after a serious assault during a private hire
party and an unsuccessful attempt to break into the new stordge shed in the
carpark We have also brought a CCTV system for the shed to ensure it too is fully
covered and hopefully deter opportunistic thieve& This requires power in the
shed and is the reason we haven't yet moved into the spaco Other costs included
Rekiislercd ChLiritv Number 2885 14
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Reffley Community Association
Reffley Hall
Reffley Lane
Kings Lynn
PE30 3SF
Reffley
Community A5%Klation
repainting both ha115. a new fire door, which had deteriorated, and a new
Manhole in the car park to name a few. In addition to these improvements we
wrote and distributed a newsletter to ensure the community a￿ kept up to date
with things happening at the halls and to advert55e the halls for private hire.
In the nextyear. our focus is on upgrading the small hall (including the toilets) to
ensure it is at the same spec as the large hall and form a subcommittee for the
woodland and pond area we lease. We believe this would be a great way for
residents with a keen interest in the outdoor area (but with limited time or are
unable to fully commit to the committee) to get involved and support us with the
upkeep of the area. If this is somethingyou are keen to find out more about.
please see one of u5 at the end ofthe meetin&
As you will all know we recently led a leaflet campaign to attract new committee
members to join us. so again if this is something you are interested in. please put
yourself forward during the elertion phase ofthis meeting. Or to find out more.
speak to one of us at the end of the meetin& Without the committee of
volunteers. the halls would not be able to continue to run as 3 charity and the
halls and areas leased would go badt to the council for them to use as they see fiL
Therefore. regular recruitment of committee member5 is vitsl to securing its
future.
That leave5 me to say a final thankyou to you all forsupporting us this evening.
By attending this eveniDgyou have shown you care about the community and we
really hope some of you will be able to join us in our efforts to hold on to such a
valuable community asseL
Leanne Howell
RCA Chair
Reiisiered Charity Number 288514
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## **Reffley Community Association** 

## **Profit and Loss Report** 

_01 April, 2023 - 31 March, 2024_ 

|**Sales**|||
|---|---|---|
|4000 - Hall Hire|51,431.70||
|4010 - Fund Raising|2,676.60||
|4020 - Sales Discounts|-578.00||
|4900 - Other income|164.95||
|4905 - Interest received|822.56||
|4920 - Commissions Received|469.20||
||**Total Sales**|**£54,987.01**|
|**Direct Expenses**|||
||||
||**Total Direct Expenses**|**£0.00**|
||**GROSS PROFIT / LOSS**|**£54,987.01**|
|**Overheads**|||
|6000 - Marketing|162.50||
|7000 - Employee Wages and Salaries|18,754.60||
|7100 - Rent|20.00||
|7110 - Water Rates|1,070.46||
|7140 - Premises Licence|116.00||
|7200 - Electricity|2,445.01||
|7210 - Gas|1,148.03||
|7310 - Vehicle Repair and Servicing|967.50||
|7510 - Postage and Carriage|12.30||
|7520 - Office Stationery|224.74||
|7530 - Telephone & Broadband|412.73||
||||



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|7550 - Computer & Software<br>1,178.21||
|---|---|
|7620 - Consultancy & Professional Fees<br>809.28||
|7630 - Business Insurance<br>1,131.39||
|7700 - Equipment Maintenance<br>669.48||
|7800 - Repairs and Renewals<br>8,110.75||
|7810 - Cleaning<br>1,458.94||
|7820 - Premises Maintenance<br>4,346.71||
|7840 - Waste Disposal<br>410.56||
|7850 - Grounds Maintenance<br>1,753.91||
|7860 - Premises Sundry Items<br>332.89||
|8205 - Donations<br>100.00||
|8210 - Subscriptions<br>189.96||
|8240 - Refreshments<br>209.72||
|8245 - Event Overheads<br>2,856.98||
|**Total Overheads**|**£48,892.65**|
|**NET PROFIT / LOSS**|**£6,094.36**|



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A Services
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Our Rer
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Reffley Community Association
19 South Wwtton Lan¢
King's Lynn
Norfolk
PE30 3BS
26th January 2024
tkar Committe¢
Reffl Communi
Association- 2023 Atcoynts
L Steven Garrod can confirm that the accounting retx)rts produced by Reffley
Community Associations own staff, using the sage cloud softwar4 have been verified
to show a true and faiT r¢fl¢ction of the as￿lation'S financial position as ai th¢ 31
Marth 2023.
Various transa¢tions have been cross-r¢ferenced from invoicelreceipts through to the
bank xcount and aLYounted for with no anomalies found.
All bank aCC4)Un￿ wages and debtors lists have been ¢hecked and prepared
recon¢ilialions hav¢ been verifled to third party evidence. ADY accrt￿lS deemed
necessary have also been calculated including deposits held.
Should you require any fiuther infomiation or assistanK plw¢ do not hcsitate to
contact m¢.
Yours faithfully.
Siev¢n Garrod
G A Seryicu 210rfo& £tmite&- A Services- AeBisteTe&NÉX J531g08
%toisteTe4f0ff￿È io ASA fjrvve. Soul6 Xuwslynty pf30 m. Oir¢¢tor. Steven
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